Jimmy’s Gourmet Bakery Hiring for HR Specialist at Clifton, NJ Full Time

The HR Specialist (North) serves to provide the necessary on-site HR support in the areas of employee onboarding, benefit enrolling, employee relations, organization development, leave administration, safety / risk management, and various administrative and planning functions that serve to make Jimmy’s a safe and great place to work.

Job Responsibilities

The HR Specialist will be responsible for:

NEW-HIRE ONBOARDING & OFFBOARDING ADMINISTRATION

· Administer the New-Hire Onboarding function to offer all new North team members a warm and proper welcome and orientation and ensure all necessary FOBs, IT setup, business cards, and training are duly issued. Serve as exclusive initial point of contact for all new-hire setups with outside HR vendor and payroll provider.

· Conduct initial and semi-annual employee file audit to ensure all employee files and related documents are duly maintained, and all terminated employee files are moved accordingly.

· Assist in preparation of Job Offer letters per VP of HR approval; establish all new-hire e-files.

· Prepare necessary data for outside HR vendor to prepare annual EEO-1 filing.

· Administer Employee Separation Checklist for all North activity to properly offboard employees.

BENEFITS ADMINISTRATION

· Administer all new-hire, open-enrollment, or qualifying event employee benefit forms to the benefit carrier and/or broker of record for timely submission. Advising employees on basic plan provisions as set forth in accompanying benefit plan summaries supplied by broker or carrier.

· Manage the Employee Benefit Master Census file to document all currently active employee activity (e.g., eligibility status, enrollment election details, all waiver confirmations, benefit stipend status, etc.).

· Report

· Conduct monthly benefit premium invoice reconciliation to confirm all charged premium align with the Employee Benefit Master Census, and give to VP of HR for invoice approval.

· Prepare necessary materials for outside HR vendor to prepare annual 1095-C forms.

PAYROLL / TIME & ATTENDANCE / HEADCOUNT ADMINISTRATION

· Administer the hourly employee timeclock: generate reports, track/chart time edit activity, track supervisor time approvals, follow-up with managerial staff on employee time punch activity, prepare bi-weekly approved timeclock files to send to the payroll vendor for processing.

· Review weekly temp agency invoices to cross-check that approved headcount levels are maintained and adhered to; conduct periodic spot-audits on temp agency timeclock data, supervisor temp agency daily roster sheets, and temp agency invoices to ensure accuracy.

HR COMPLIANCE

· Coordinate with outside HR vendor to identify protected leave scenarios and proceed with guidance on properly documenting and tracking the situation.

· Coordinate with outside HR vendor and benefit brokers on proper handling of disability claims.

· Liaison with HR vendor and staff in gathering relevant facts concerning all unemployment claims.

· Coordinate with outside HR vendor on employee requests for workplace accommodations.

CORPORATE CULTURE & EMPLOYEE COMMUNICATION

· Advising and assisting employees on utilizing the online HR portal to access payroll, PTO balance, and general HR information.

· Work in conjunction with HR Generalist in preparing org-wide communications and postings, including notices of plant closures, mandatory postings, and other HR-related announcements, posters/signs, paycheck notices, etc.

· Coordinate time with managerial staff to develop team member recognition and achievement award programs.

ORGANIZATION DEVELOPMENT & EMPLOYEE RELATIONS

· Serve as a welcoming “open door” HR representative for initial employee relation issues and concerns as they arise, including but not limited to employee complaints, claims of harassment or discrimination, safety-related concerns, general complaints/concerns, and payroll check errors or concerns. Communicate concerns to VP of HR for further evaluation.

· Assist VP of HR in monitoring the calendar of employee evaluations to ensure they are carried out in timely and consistent manner and assist managerial staff in conducting same.

· Manage Job Description database to ensure all current jobs have an up-to-date Job Description on file, and assist managerial staff in the drafting, formatting, and modification of all currently approved Org Chart Job Descriptions; send all to VP of HR for approval of same.

· Serve as liaison between Departments and IT, and outside skills training vendors to arrange for necessary job training, skills development, and job-related education.

· Coordinate with outside HR vendor in assisting management personnel on proper disciplinary action, or other personnel action events, and general Policy Handbook administration.

EMPLOYEE SAFETY & RISK MANAGEMENT

· Assist VP of HR in coordinating and scheduling Safety Program trainings and Safety Committee meetings with managerial staff; type up agenda and take minutes during such meetings, and arrange meeting room and A/V availability

· Research and coordinate with outside OSHA experts to arrange for up-to-date training materials, required PPE, and on-site or virtual training seminars.

· Obtain workers’ compensation (WC) First Report of Injury claim forms immediately upon occurrence and process same with WC carrier. Coordinate and document post-accident investigations with managerial staff.

· Coordinating with managers of available light-duty wherever applicable and communicating with employee-claimants as needed.

· Maintain all applicable claim details to populate and post annual OSHA Logs.

· Conduct daily site walkaround survey to remain actively looking out for potential safety concerns, and immediately report any questionable observations to managerial staff.

RECRUITING

· Assist HR Generalist in administering internal and external job board postings as needed, conduct phone pre-screening questionnaire with qualified candidates, and prepare score card.

· Research job fairs, job boards, community organizations, and trade associations for avenues of seeking out new talent; arrange for Jimmy’s registration and/or job posting capabilities.

· Setup (if necessary) and upkeep corporate LinkedIn, Facebook, and Glassdoor.com company sites; conduct semi-monthly review of same and post newsworthy company announcements, track reviews, and report all activity to VP of HR.

Essential Skills

· Excellent written and verbal communication skills in English and Spanish.

· Possess 3-5 years’ experience working in a human resource department for a company employing 50+ employees, and job tasks included exposure to new-hire onboarding, Form I9 compliance, employee relations, recruiting/job posting, benefit enrollments, payroll administration, policy handbook administration, and employee leave of absence administration.

· Experience with organization development functions highly preferred.

· Possess excellent MS Excel, internet research, HRIS portal, and MS Outlook skills.

· Ability to work both independently and in a team environment.

· Ability to confidently engage in medium-size group public speaking.

· Ability to effectively balance company and employee interests in a professional, compliant, and compassionate manner.

· Possess strong time management skills, high user of calendar follow-up tracking, and capable of scheduling group functions across multiple locations or via MS Teams / Zoom.

· Possess a strong sense of urgency in the desire to create a positive workplace culture and environment.

· Possess a valid driver’s license and automobile, and ability to travel between all Jimmy’s worksite locations as needed.

Work Environment

· Office setting, with infrequent factory floor and warehouse exposure.

· Long-periods of sitting and computer use are involved.

· Products manufactured in the facility may contain peanuts, tree nuts, and other potential allergens.

Job Type: Full-time

Pay: $64,500.00 – $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

Ability to commute/relocate:

• Clifton, NJ 07014: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Human resources: 3 years (Preferred)

License/Certification:

• Professional In Human Resources (Preferred)

Work Location: One location