AdvicePay Hiring for Human Resources Manager Job at Bozeman, MT Full Time

AdvicePay is a billing and payment processing platform that enables financial advisors to shift their focus toward giving advice to people still building wealth, instead of only those who already have it. Historically, financial planning advice was only available to the affluent, who could afford to pay a financial advisor’s fees directly from their portfolios. We set out to change that, as we believe personal financial planning advice should be available to all. In doing so, we’ve become the very first and only technology solution created specifically for fee-for-service financial planning.

We are headquartered in Bozeman, Montana (and have re-opened our office with safety protocols in place after closing for over a year due to COVID-19). Our sister company, XY Planning Network, was nationally recognized as one of The 346 Best Places to Work in 2019 by Inc. magazine and by the 2019 InvestmentNews Excellence in Diversity & Inclusion Awards. And since we work in the same office and have the same awesome benefits and core values, we like to say “we basically won too!”

You’ll love working here if you value – and want to contribute to – a positive, inclusive, innovative, and “Get Sh*t Done” culture where teammates help one another succeed and are committed to doing the right thing. If you’re up for the challenge of disrupting an industry, join us!

About the Platform
Users of AdvicePay are financial advisors who use our platform to get paid by their clients for fee-for-service financial planning. Advisors can issue agreements for client e-signature, accept ACH and credit cards, bill hourly or one-time fees, and establish recurring subscription payments while remaining fully compliant with current industry regulations.

About the Position
AdvicePay is looking for a Human Resources Manager to contribute to our fast-growing team by completing the many projects and tasks required to successfully support team members and attract top talent. Think: HR, payroll, benefits, hiring, onboarding, professional development, and team events! You’ll have the opportunity to report directly to the Managing Director, playing an integral role in helping team members feel valued, supported, and cared for. This is a full-time position for an organized, self-motivated, hard-working, and detail-oriented individual with a deep appreciation for delivering a stellar team member experience – from the moment they come across our careers page and throughout their tenure at AdvicePay.

What You’ll Do
Human Resources

• Ensure employees follow all policies and procedures
• Suggest changes to policies and procedures based on team member and company needs
• Manage onboarding and offboarding checklists, complete the HR-specific tasks, nudge (sometimes vigorously) the appropriate team members to complete their items, and ensure nothing falls through the cracks when onboarding and offboarding team members
• Prepare, track, and save any and all forms for electronic signature including Personnel Record Change (PRC) forms, onboarding checklists, policy and procedure acknowledgments, etc.
• Implement additional HR-related projects and programs to best support our team
• Assess reports provided by managers and the leadership team to determine employee performance and training needs
  • Review and contribute to our Personal Improvement Plan (PIP) process and documentation requirements
  • Review and contribute to our Compensation Philosophy documents

Hiring Manager

• Create recruitment plans, interview schedules, and evaluation standards in accordance with HR methodologies and labor laws
• Coordinate with our in-house voice and tone expert and the open position’s manager to ensure job postings scream “This job is for you!” to the candidates we’re looking for
• Post jobs within our online hiring tool, Recruitee
• Manage the hiring process to ensure tasks are completed by the team, candidates are updated regularly, and the entire hiring process (whether someone gets the job or not) is a wonderful one that makes them want to apply again
• Recruit new team members and spread the word about open positions
• Apply for hiring grants to support our fast-paced growth

Payroll and Benefits:

• Collaborate with our sister company, XY Planning Network (XYPN), on payroll and benefits (because our benefit packages are the same, we work together!)
• Run payroll accurately and on time (twice per month via Gusto) for all Salaried and Hourly team members
• Administer our benefits and ensure they are accurately updated and reflected through payroll
• Receive 100% completion of open enrollment forms by all AdvicePay team members (occurs November – December of each year via our online portal)
• Assist with the annual tax preparation data gathering process to provide the necessary payroll and team reports, as well as tax documents that go out to team members (W2s, 1099s, etc.)
• Assist with the annual compensation analysis, including annual Cost Of Living Adjustments (COLAs)
• Manage state compliance issues and filings
• Serve as the resident Subject Matter Expert (SME) for all things benefits, payroll, and aligned information systems (i.e. Gusto and our Wellness site)
• Track and manage compensation for team members, contractors, and interns and manage the paperwork required
• Process monthly team member reimbursement requests and ensure compliance with company expense policies and procedures
• Ensure an efficient and accurate process is in place and followed for all hourly team members to report hours and get paid

Training and Development

• We give all full-time team members $2,000/year for professional development, and we want them to use it!
• You will help team members find effective ways to use their funds to grow in their positions and career goals
• You’ll also track fund utilization and aim to increase it year-over-year

Internal Events

• You will plan and coordinate team lunches, events, and parties – we love to have fun!
• You’ll also work together with XYPN’s People & Culture team to plan our joint quarterly retreats (in January, April, July, and October) – we combine with XYPN for some events and also do lots of AP-specific events during retreat weeks
• Support our team of remote software developers, as well as job candidates being flown to Bozeman for interviews, as the administrator for all business travel
• Act as the main point of contact for all team member questions, requests, and resolutions around payroll, benefits, HR, training, and events, ensuring excellent team member experiences are maintained and information is communicated in our monthly all-hands meetings, as well as via Slack and email
• Keep a finger on the pulse of what matters to team members as it relates to our total benefits package and make recommendations accordingly
• Plus, you’ll complete other related functions and projects as they come up to support the Managing Director and the rest of the AdvicePay team

What You’ll Bring to the Table

• An understanding of and strong alignment with our core values
• Cooperative, dependable work ethic and a high sense of personal responsibility and integrity
• A deep respect for the confidentiality required to successfully serve as the HR Manager
• Enthusiasm and comfort in quickly learning and diving in to tackle any project or task proactively, even if it’s new to you (and the team)
• The desire and skill to go above and beyond, thinking one step ahead in order to see projects through to the finish line
• A love of detailed work and organization that requires both accuracy and consistency – you’re the master of ensuring nothing falls through the cracks!
• Spreadsheets to track and review payroll, benefits, compensation, etc. are your friends!
• Fast-paced environments, deadlines, and unexpected projects don’t intimidate you – they excite you
• Strong communication skills – you’re comfortable talking to anyone, even about the tough stuff, as required of an HR Manager
• You shine working independently to research HR-related questions and dig deep to find answers and then explain them clearly to the team
• Familiarity with HR processes and record-keeping practices preferred
• A desire to keep our data and information (documents, files, folders, etc.) organized and readily accessible
• A current understanding of (and/or desire and capacity to achieve a deep understanding of) all benefits and compensation programs, regulations, and best practices
• A (some might say) rare love and appreciation for payroll (bonus points for experience with Gusto – totally not necessary, though)
• Working knowledge of federal and varying state benefits and employment law and/or regulations
• A proven ability to constantly prioritize multiple projects in a get sh!t done atmosphere
• While you likely adore structure – and equally adore creating structure – you’ll also feel equally comfortable with ambiguity as part of a rapid-growth company
• An understanding of how our total benefits package fits in with our team member value proposition and the company mission
• A love of technology to add efficiency to get the job done – you’re comfortable diving in to learn new tech tools
• An appreciation for the fact that AdvicePay is constantly evolving and growing and a general excitement in knowing that this position will change in tandem
• Legally authorized to work and live in US
• Bachelor’s degree (or related equivalent experience) in human resources, human resources management, business administration, operations, communications, or other related program

What Will Make Us Drool
While totally not necessary, props to folks who have one or more of the following:

• 1 – 3+ years previous experience in human resources, talent acquisition, payroll, and/or benefits
• A SHRM (Society for Human Resource Management) certification
• Other related certifications, such as CEBS (Certified Employee Benefit Specialist) or CPP (Certified Payroll Professional)

P.S. You may have caught on that we’re looking for a rockstar to join our team. If you’re feeling like you don’t have a platinum record (yet!), don’t let the confidence gap or imposter syndrome get in your way of applying – we would love to hear from your talented self.

The Deets

• Start Date: Immediately
• Status: Full-time (40-45 hours per week)
• Location: Bozeman, MT
• Department: Business Operations
• Reports to: Lucy Robeson, Managing Director
• Direct Reports: None at this time

Compensation & Benefits

• Salary: $73,000 per year based on accountabilities for the position and our transparent salary structure shared with all team members during their first week
• Unlimited vacation days to maintain work-life harmony (we require you to take a minimum of 3 weeks of vacation per year)
• 10 paid holidays when the office is closed
• 401(k) with match – you put in 6% and we put in 4.5%
• 12 weeks of paid maternity/paternity leave for the birth or adoption of a child
• Health benefits package provided of up to $500/month
• Dental, Vision, Voluntary Life and AD&D, and Accident insurance options
• Employer-paid life insurance
• Employer-paid long-term disability coverage
• $600/year to cover the cost of working with a financial planner, plus up to $500 toward the one-time upfront fee
• $250/quarter to spend on yourself specific to our core value of “Be Well Being You”
• $500 donated to a non-profit organization of your choice when you volunteer 40 hours/year
• $2,000/year in Professional Development funds
• A sabbatical program that includes a cash bonus and extra time off at 5, 10, and 15 years
• Subsidized employer-sponsored childcare through our internal daycare program
• Company-owned MacBook Pro provided
• $5,000 relocation package available to those moving to Bozeman, MT
• Please see our Dream Team Handbook for more info about the benefits and perks we offer!

Application Requirements

• Cover Letter (text can be copied into the application form)
• Resume (to be uploaded)
• Applications will be reviewed beginning January 3, 2022

Process

• Initial screen via audio and/or video (your choice!) answering a few short questions about AdvicePay and the position
• First-round interview
• Work sample
• Final round interviews, including:
  • Meeting some of the team
  • Company’s core values interview
  • Final interview with Managing Director and/or CEO
• Our typical hiring process takes 6-8 weeks from when we first post the job to when we extend a final offer
• After applying, please be on the lookout for an email from us confirming receipt of your application, as well as future correspondence (emails sometimes get caught in your Junk folder or a Promotions tab)

AdvicePay believes that our team members, and the individual identities and experiences of our team members, are our key differentiators. We won’t settle for mere acceptance of each other’s differences because we maintain that our team is better because of our differences, not in spite of them. As such, our culture celebrates, champions, supports, protects, and thrives on our various and collective identity categories. AP is beyond proud to be an equal opportunity employer.