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DLL’s HR Team is on the move. We are shifting and lifting to become more strategic, provide the business with better data and a stronger, more agile workforce. As a result, there is sawdust and projects everywhere. We need a skilled project coordinator to track all the projects, assist in structuring projects, and report on progress and milestones to the CHRO and HR Leadership Team.
In this role, you’ll corral the growing list of projects in one place, track down status, and provide critical status report updates to help us control rollout of a new HR Strategy. You’ll assist in fast-tracking high-priority projects by assisting with things like budget approval and tracking milestones and action items.
A successful project coordinator should have excellent organization and interpersonal skills, attention to detail, quality focus, smart, possess a “can-do” attitude, high energy and flexibility to a high-paced deadline driven international company. In this role you will need to work well in a team environment, be able to represent the HR Team and DLL with professional courtesy, acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments and projects in line with the department’s activities and goals.
You confidently make independent decisions. You develop an understanding of what matters to the team you are supporting, and you actively apply that knowledge to your day-to-day activities. You act as an owner and a problem solver.
You possess superior presentation and communication skills, both written and oral. You are clear, concise and to the point. You have a sense of ownership to always follow-up when required. You know when to use tact and discretion when dealing with confidential matters.
Day to day
Develops and maintains project plans, including identification of key stakeholders, deliverables, timelines, and required resources.
Contributes to day-to-day operational and logistical project management support by scheduling meetings, developing agendas, taking meeting minutes, action item tracking and next steps follow-up.
Attention to detail and ability to coordinate, track and manage project status reports and confidence to call out key risks and identify problems.
Maintain global HR project tracking system, which includes the tracking of project deliverables, key milestones and monitoring deadlines.
Provide regular status reports highlighting project status, project variances and risks.
Prioritize and support multiple projects simultaneously, and follow up on any issues in a timely manner.
Crafts messages and creates communications related to project plans/status with the ability to communicate verbally and written in a concise manner relevant to the audience.
Creates and updates PowerPoint presentations and narratives for the Global HR Strategy and related projects
Support the coordination of updates and documents required for submission such as LDC (Leadership Development Committee) meetings and follow up LDC action items and on audit findings
Ability to work in a fast paced, ever-changing environment and to effectively handle multiple priorities and projects with a calm, professional and willing attitude with attention to budget and deadlines
Open to take on increased and/or new responsibilities at any time
Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks
Essentials
BS degree or equivalent experience
5+years’ experience coordinating and structuring complex projects as a core part of previous rolesand change management experience is a plus
Experience in coordinating and tracking HR projects a plus (e.g. technology implementations, restructuring, process improvement, pilot programs, program rollouts, process changes)
Advanced knowledge of MS Project or similar project-mapping tool
Integrity and good judgment in confidential situations and proven experience interacting with senior management
Demonstrated and superior skills in coordination, organization, and driving to deadlines with a portfolio of simultaneous projects
Strong influencing skills – able to identify stakeholders and bring them to the table as part of negotiating project scope, milestones, and deadlines
Able to foresee emerging project roadblocks or derailers and raise the red flag
Experience with identifying risks and implementing mitigation plans
Experience managing project budgets
Experience mentoring people in successful project mechanics
Adaptable team player
Strong working experience with Microsoft Word, Excel and PowerPoint
Superior oral and written communication skills
Ability to adapt procedures, processes, and techniques to the completion of assignments
Plans, coordinates, and executes tasks with ease and accuracy
Organized, resilient and flexible, with the ability to anticipate change, and to react quickly and efficiently
Able to handle multiple tasks concurrently and uses own time to save time for others
Listening skills; ability to understand assignments and complete them with minimal follow up from assigned leaders
Proven problem-solving abilities with the ability to anticipate change and act efficiently
Resourceful with the ability to make project management decisions using sound judgement and common sense
PMP certification is a plus
Settling in
At DLL, we are many things. We are team members. Family members. Community members. We are members of society. Members of different cultures and nationalities. Members of change. We each have different beliefs, different passions, different viewpoints, talents, and interests. We come from different backgrounds, cultures, nationalities, and histories. But for all of our differences, we share one thing in common: Each of us are members of DLL. Our company was founded in the Netherlands. But today we are truly a multinational business. We span more than 30 different countries and represent over 40 different nationalities across the globe. Our unique culture is rooted in higher collaboration, less hierarchy and an honest directness that enables us to integrate, ideate and innovate across country lines. Many companies say they are European, North American, South American, Asian, or Australian. At DLL, we are all these places and more. We are a crosscultural collaborative – an interconnected network – that comes together every single day with one goal in mind: Partnering for a better world.
Two working days per year volunteering for a local charity
Health and Wellness program including healthy food, free health checks, fun health & vitality activities.
Flexible hours with possibility to work from home
Career development opportunities: online learning, member development programs
Choose wellbeing
DLL’s wellbeing ambition is to educate, equip, and empower members to build connections, manage their mental, emotional, physical, and financial wellness, and maintain balance between work and the other priorities that make up their lives. Our four wellbeing categories are as follows:
Connection – Build meaningful connections with other members
Health – Manage mental, emotional, and physical health
Finance – Provide learning opportunities to help members achieve personal financial health
Lifestyle – Maintain balance between work and life priorities
These are the things that matter to our members and the wellbeing of our members matters to DLL!
Good to know
Deadline for applications: January 23rd, 2022
The selection process may involve an assessment
Applications via email will not be reviewed. Please apply online via our career website
DLL’s referral program applies
For more information, you can contact Erin Fritch, Head of Global Talent Acquisition, via email at [email protected]
We advise only those who qualify for an interview will be contacted. Hiring subject to successful completion of a background check.
DLL is an equal opportunityemployer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If contacted for an employment opportunity, please advise Human Resources if you require accommodation in accordance with our values and all applicable legislation.
DLL appreciates the time you spend applying to our openings. We advise only those who qualify for an interview will be contacted. Hiring is subject to successful completion of a background verification and integrity check.
Job Reference: DLLUS02921
