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EXHIBIT A
CONTRACTOR SERVICES DESCRIPTION
STAFF ACCOUNTANT
The Contractor shall provide the following services to the below-listed companies in accordance with the Independent Contractor Agreement, incorporated by reference:
The Contractor shall provide services to the following companies:
HolBrock Estates at Martin de Porres, LLC, a Maryland limited liability company
LightHouse Behavioral Healthcare, LLC, a Maryland limited liability company
Freedom Healthcare, LLC, a Maryland Limited Liability Company
The services which shall be provided by the Contractor are:
WORK SCHEDULE: The Contractor shall devote as much time as necessary to perform services. It is suggested that the services are rendered during the times and days requested by the supervisor which is Monday – Friday from 8A-5P with an hour of unpaid break time and after hour/on-call as necessary. However, it is understood and agreed to by the parties that the Contractor may choose his own schedule.
REPORT SERVICE PROGRESS TO: Chief Operations Officer
CONTRACTORS WHO REPORT SERVICES TO YOU: Accountant Assistant
CONTRACTOR VETTING REQUIREMENTS (items can be waived at discretion of the Company):
- Documentation of EIN/TIN from IRS,
- Professional liability insurance certificate of at least $50,000 combined limit adding the Companies as an additional insured,
- Proof of entity formation (LLC, Corporation, Sole Proprietor) with SDAT,
- Proof of entity good standing with SDAT,
- Valid CPR, First Aid,
- Automobile insurance,
- Valid driver’s license,
- Licensed to provide mental health or substance abuse disorder counseling (preferred),
- Maintain communication via email and phone, must have your own transportation, willing to travel to multiple locations daily, must be able to demonstrate proper documentation reporting as required.
- Must demonstrate ability to work independently or as a member of a team.
ANTICIPATED TRAVEL: 5% of the time. There is no additional compensation for travel.
If you are interested and meet the qualifications, schedule an video interview here: https://calendly.com/fhs2
POSITION SUMMARY:
We are looking for an Accountant to manage all financial transactions, from fixed payments and variable expenses to bank deposits and budgets.
Accountant responsibilities include auditing financial documents and procedures, reconciling bank statements and calculating tax payments and returns. To be successful in this role, you should have previous experience with bookkeeping and a flair for spotting numerical mistakes.
Responsibilities
- Manage all accounting transactions
- Prepare budget forecasts
- Publish financial statements in time
- Handle monthly, quarterly and annual closings
- Reconcile accounts payable and receivable
- Ensure timely bank payments
- Assist external CPA with computation of taxes and preparation of tax returns
- Manage balance sheets and profit/loss statements
- Report on the company’s financial health and liquidity
- Audit financial transactions and documents
- Reinforce financial data confidentiality and conduct database backups when necessary
- Comply with financial policies and regulations
- Perform any other duties requested by the Company
Requirements
- Work experience as an Accountant
- Excellent knowledge of accounting regulations and procedures, including the Generally Accepted Accounting Principles (GAAP)
- Hands-on experience with accounting software like FreshBooks and QuickBooks
- Advanced MS Excel skills including Vlookups and pivot tables
- Experience with general ledger functions
- Strong attention to detail and good analytical skills
- Associates Degree in Accounting, Finance or relevant degree
- Additional certification (CPA or CMA) is a plus
Additional responsibilities:
-
Submit bi-weekly invoices for services rendered to the Company by 11:00 PM on the Sunday immediately before the Friday check run day.
- Invoices for services rendered should be emailed to the CEO, COO, ALM, contract manager, pay coordinator and productivity analyst.
- The Company will not pay for invoices which are:
- Not complete or detailed,
- Not in the format acceptable by the Company,
- Does not accurately reflect the work performed or services rendered,
- Services that the Company is unable to verify.
- Ensure the contract manager has valid unexpired contract vetting requirements on file with the Company at all times.
- Participate in external and internal audits/surveys (CARF/CSA/OHCQ) as directed by supervisor.
- Participates in quality assurance and performance improvement plans by completing periodic audits or other activities to ensure regulatory compliance and/or improve service delivery.
- Collaborate with and serve as program POC for external treatment providers and outside agencies as needed.
- Responsible for following regulations of COMAR, CARF, any other regulatory body, and company policies/ procedures related to service delivery and documentation.
- Support the maintenance of a safe environment by participating in drills as requested.
- Advise the supervisor on the development and implementation of protocols to better enhance the efficiency of day to day operations effecting change when approvals are made.
- Troubleshoot and abate any issues that could adversely affect the day-to-day operations.
- Report to the Supervisor daily and as requested. Report deviation of operational standards to CEO daily.
- Collaborate with department leaders, external landlords, vendors, utilities providers, housing related external entities and supervisees regularly as needed.
- Have knowledge of Policies and Procedures of Holbrock Estates Supportive Housing / LightHouse Behavioral Healthcare.
- Maintain a working knowledge of COMAR as it pertains to assisted living and other residential regulations within the scope of services rendered by the company.
- Report to the ALM, CEO, COO, contract manager via email when starting and ending service period if not using Company’s time keeping system.
- Check emails and company group texts at least every 30 minutes while on duty; respond accordingly.
- Assist the ALM, CEO, COO and/or contract manager with other services as requested / directed.
