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Duties: Provide support to Front Desk to assist citizens/contractors. Assemble in-house contract bid documents, plans and specifications for bid document distribution and/or sale to Contractors. Track all pre-qualification questionnaires submitted by Contractors. Prepare progress payments for consultants, vendors, and contractors, check for accuracy and confirm account numbers and project balances. Review weekly Contract certified payrolls, document and verify any non-compliance to required Davis-Bacon minimum Wage Payment by position classification. Maintain construction files throughout contract duration for each project. Schedule and submit for approval all related travel and training expenses and schedules. Order office supplies. Assist in researching ordinance/resolutions. Organize GLO/CDBG project files to stay within compliance. Responsible for department payroll. Provide support to Engineering Coordinator. Compile and write various reports and correspondence as assigned by the Director and other supervisors. Prepare Agenda Requests and recommendation letters for Pipeline Franchise requests. Works the assigned schedule and maintain high attendance level due to critical nature of assignments. Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service. Handle the more complex and technical problems and customer inquiries. Keeps detailed and accurate records. Other duties as assigned.
Qualifications: High school diploma or general education degree (GED); and three years related experience and/or training; or equivalent combination of education and experience. PREFERRED: Bilingual (English/Spanish)
The City of Pasadena offers very generous benefits to all full-time employees. For example:
Employee-only medical insurance starts as low as $15 per month and the most expensive Employee & Family plan is less than $350 per month.
The City has its own medical clinic staffed with a M.D. and two medical assistants. Employees and their covered dependents over the age of 5 can visit the clinic FREE OF CHARGE.
Employees and their covered dependents also have access to Virtual Visits with a medical professional FREE OF CHARGE.
The City offers college tuition reimbursement of up to $3,500 per year.
As an employee, you will contribute a portion of your salary each pay-period towards your retirement and the City will match your contribution by 200%. Example, if you contribute $100, the City will contribute $200.
Civilian employees accumulate vacation at the following rates:
Less than 6 years of service – two weeks of vacation per year.
From 6 to less than 11 years of service – three weeks of vacation per year.
From 11 to less than 21 years of service – four weeks of vacation per year.
From 21 to less than 26 years of service – five weeks of vacation per year.
From 26 years of service and up – six weeks of vacation per year.
