University of California – Irvine Health Hiring For Medical Administrative Assistant at Irvine, CA  Full Time

Job Opening ID: 48572

Reports To: Medical Director

Working Title: Medical Administrative Assistant

Department: Student Health

Bargaining Unit: CX

FLSA: Non-Exempt

Payroll Job Code: 004722

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

The UC Irvine Student Health Center is a comprehensive outpatient clinic staffed with licensed primary care physicians, psychiatrists, licensed clinical social workers, dentists, physician assistants, registered nurse practitioners, and registered nurses. Medical specialists from various disciplines including dermatology, orthopedics/sports medicine, gynecology, internal medicine, and ENT provide on-site consultation on a regular basis. Student Health also offers basic radiology and clinical laboratory services, insurance consultation, and an on-site pharmacy, making SHC a comprehensive and convenient clinic dedicated to serving students.

Under the direction of the Medical Director, this position provides administrative support to the Medical Clinics (Primary Care & Specialty), Ancillary Departments (Laboratory, Pharmacy, Radiology, Nursing) and their respective managers and supervisors within the Student Health Center who report to the Medical Director. In addition, this position provides backup support to the Office Manager in the Office of the Executive Director, and to the Administrative Assistant in Administrative Services as may be necessary. The incumbent is frequently called upon to handle large amounts of sensitive and confidential material with diplomacy and tact. In addition, this position must be able to successfully interact with a wide range of individuals, including but not limited to: students, parents of students, managers, supervisors, Student Affairs officers and employees, representatives from various departments across the campus, University of California Office of the President staff and vendors.

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$26.14 – $37.46 (hourly)

https://shc.uci.edu/

Superior and effective interpersonal and communication skills. Demonstrated interpersonal skills to establish and maintain cooperative working relationships with other departments, campus staff & faculty, external vendors, UCOP, and students. Five or more years of experience as an assistant to Management staff. Demonstrated ability to handle confidential matters/information with tact and discretion. Knowledge of English grammar, punctuation, and spelling. Skill to compose, edit, and proofread correspondence and reports. Demonstrated knowledge of all Microsoft applications including Outlook, Excel, Word, Visio and PowerPoint. Demonstrated ability to work in a dynamic environment of rapidly changing priorities and frequent interruptions. Ability to make independent judgments and decisions about office procedures and policies to effectively apply to individual and specific situations.

Knowledge of medical terminology. Knowledge of Adobe & Photoshop graphics editing software and Publisher. BA/BS with one (1) year of experience or an equivalent combination of education and/or experience.

This position’s schedule is M-F and during traditional work hours, however, weekend or non-traditional work hours may be required for special projects or busy times of the year, or when strict deadlines must be met. In the case of extended hours, this position may be required to work those hours. Employment in this position is contingent upon successful completion of a Department of Justice (DOJ) Live Scan background check, verification and continued monitoring or licensure as it applies to the position, and successful completion of our background review or credentialing process, as appropriate to the position. The employee must comply with OSHA, CA/OSHA, and CDC recommendations and requirements regarding vaccination and testing of healthcare employees. This includes, but may not be limited to; current hepatitis B immunizations, annual flu vaccinations, and annual tuberculosis screening. The employee must comply with CDPH and UC COVID-19 Vaccine Policy, by providing proof of Full Vaccination or submitting a request for Exception. Per the UC Ethics Briefing, the employee is responsible for reporting any and all potential conflicts of interest to their supervisor in a timely manner.

Conditions of Employment
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

Details of each policy may be reviewed by visiting the following page – https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [emailprotected].

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