Account Clerk II (SR-11) Full Time

NOTE: Qualified applicants will be required to take an online exam.  Applicants are required to test alone in a quiet, distraction-free area using a reliable computer with a high-speed internet connection, a microphone, a webcam (internal or external), and a Windows or Apple Operating System.  Applicants who do not meet the system requirements will be provided an opportunity to take the online exam on site. 

Examines, validates and verifies accounting documents; codes accounting forms, documents, and transactions; prepares posting media; posts transactions to accounting records; reconciles accounts, records and documents; compiles summaries, statements and reports; and performs other duties as required.
 
Distinguishing Characteristics:
 
Classes in this series differ from classes in the General Clerical series in that classes in the Account Clerical series are primarily responsible for the maintenance of accounting records which requires a knowledge of account clerical methods, forms, and techniques; whereas classes in the General Clerical series are primarily concerned with the performance of a variety of clerical tasks which may include as an incidental assignment, simple account record keeping tasks.

Grade Level Standards:

Grade II:  Responsible for a variety of subsidiary or special accounting records and performs the full range of account record keeping tasks under general supervision and may supervise the work of lower level clerks.
 
(The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.)
Reviews and verifies posting media.

• Maintains assigned groups of accounts which constitute subsidiary or special accounting records such as: accounts payable and/or accounts receivable ledgers, appropriation allotment ledgers, voucher register, cost accounting and/or property  accounting  records, etc.                                                                                
• Reviews and verifies posting media.
• Posts to proper accounts.
• Balances subsidiary records periodically.
• Prepares trial balance and reconciles with general ledger control accounts.
• Researches and traces posting media to original source to locate and correct imbalances.
• Ages accounts receivables.
• Classifies and codes accounting forms, documents, and transactions.
• Checks, vouchers, invoices, purchase orders and other source documents for conformance with standards, and accuracy of extensions and computations.
• Prepares and checks payrolls.
• Prepares payroll deductions and withholding statements.
• Compiles and tabulates statistical and/or fiscal data.
• Prepares schedules, statements and reports.
• Assists in compiling data for budget requests.
• May operate a bookkeeping machine.
• May supervise other clerical personnel.
• Explains procedures to other employees and the public.
• Performs other related duties as required.

Training and Experience:   A combination of education and experience substantially equivalent to graduation from high school, and for:

Level II:  three (3) years of clerical or office work experience, of which two (2) years shall have been in maintaining accounting records.
 
Knowledge of:  principles and practices of bookkeeping, office practices and procedures; office machines and equipment, including personal computers, peripheral equipment, and software applications; grammar, punctuation, spelling and word usage.
 
Ability to:   use a personal computer, maintain accurate fiscal records; make rapid and accurate arithmetic calculations; understand transactions in terms of accounting codes and classification; understand relationship among accounting records and source documents; operate bookkeeping, adding and calculating machines; understand and apply agency policies, rules and regulations; prepare summaries, statements and reports; establish effective working relationship with others.
 
Health and Physical Condition:
 
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.
 
Physical Effort Grouping: Light
 

APPLICATIONS MAY BE FILED ONLINE AT: http://mauicounty.gov

EXAMINATIONS ARE ADMINISTERED IN THE COUNTY OF MAUl ONLY

The above examination is being given on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services.

AN EQUAL OPPORTUNITY EMPLOYER

The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination

Pre-Employment/Post-Offer Drug Screening Test: All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui.

Personnel Services Email: [email protected]