The Park Maintenance Division in the Youth, Parks, and Community Enrichment Department (YPCE) is seeking an Administrative Analyst. The Administrative Analyst is responsible for providing a variety of administrative, fiscal, and procurement support for park safety and maintenance programs. The Analyst will ensure that mission critical goods and services are delivered while applying procurement policies and procedures and complying with legal regulations. Duties include preparing bids and contracts, preparing purchase plans, monitoring expenditures, processing vendor payments, issuing task orders, preparing Council reports, and performing fiscal analysis. This position will work closely with the division management, professional staff, and other City departments providing support for financial operations, operating and capital project budgets, as well as business process improvement.
IDEAL CANDIDATE STATEMENT
The ideal candidate has, or is willing to develop, a thorough understanding of City of Sacramento procurement rules, policies, and procedures. The ideal candidate has experience balancing the needs of multiple stakeholders with competing priorities in a fast-paced environment. The ideal candidate is comfortable working with multiple computer-based information systems and is proficient with Microsoft and Adobe productivity suites. The ideal candidate is a creative problem solver, has excellent customer service skills, is organized and detail-oriented, and communicates effectively and tactfully, both verbally and in writing.
Candidates with any of the following experiences are strongly encouraged to apply (experience in these areas are preferred, but not required):
This journey-level classification is populated with multiple incumbents. Incumbents may be assigned to perform either the entire range of support functions and administrative and technical duties for a division or department or a broad range of functional program management duties for programs with department or Citywide impact. Responsibilities require a complete knowledge of departmental policies, programmatic, or project operating policies and procedures. The Administrative Analyst may specialize in one program area or may have broader responsibility for multiple internal service functions. Incumbents may independently perform moderately complex professional or program management work and make independent decisions on routine activities; or may perform complex professional or program management work under closer direction and exercise less independent judgment and discretion. The Administrative Analyst is distinguished from the next higher-level class of Administrative Officer in that the latter is responsible for the administration and management of programs and projects or all centralized administrative services for a department or major division with high visibility and substantial Citywide impact.
SUPERVISION RECEIVED AND EXERCISED
General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel.
Knowledge of:
Skill in:
Ability to:
EXPERIENCE AND EDUCATION
Experience:
Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations.
And
Education:
A Bachelor’s Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field.
Substitution of Education:
An additional four years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management, or system operations may substitute for the required education.
PROOF OF EDUCATION
Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.
An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.
SPECIAL QUALIFICATIONS
Special Selection Criteria:
Some positions in this classification may require additional knowledge and experience in the following:
Driver License:
Possession of a valid California Class C Driver License may be required at the time of appointment.
For positions where ability to drive is not an essential function, the employee must be able to arrange reliable and timely transportation whether through use of their private vehicle, use of government vehicle (when available) or through other private or public transportation for their attendance at essential off-site meetings, events, and trainings.
Probationary Period:
Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.
Please note, the City of Sacramento’s preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.
1. Application: (Pass/Fail) – All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline;
Employment applications must be submitted online; paper applications will not be accepted.
Employment applications will be considered incomplete and will be disqualified:
If applicants do not list current and/or past job-related experience in the duties area of the “Work Experience” section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
If “see resume” is noted in the “Work Experience” section; a resume will not substitute for the information required in the “Work Experience” section.
Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.
Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C.
Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.
2. Training and Experience Exam: (Weighted 100%) – The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate’s education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note:
Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted.
A resume will not substitute for the information required in the T&E questions.
3. Eligibility: Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Administrative Analyst examination.
4. Screening Committee: (Pass/Fail)– All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.
5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.
QUESTIONS:
For questions concerning this job announcement and the application process:
Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
For technical support between 6 AM – 5 PM PT, contact Live Applicant Support at (855) 524-5627.
Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment;
Send an email to [email protected]; or
Call the Human Resources Department at (916) 808-5726
Bilingual Pay
Did you know that the City offers bilingual pay? That’s right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.
Pension Reform Act
The City of Sacramento is covered by the California Public Employees’ Retirement System, and as such, must adhere to the California Public Employee’s Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant’s eligibility and/or selection for open vacancies at the City of Sacramento.
Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
Additional Information
Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf
Union Contracts:https://www.cityofsacramento.gov/HR/labor-agreements.html
Salary Schedule:https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf
01
Please refer to the City of Sacramento’s Applicant Resources Page for Screening Instructions: https://www.cityofsacramento.gov/HR/employment
02
I understand proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with my application and will be required at the time of appointment if I am using education to qualify for this position.
Please refer to the City of Sacramento’s Proof of Education Requirements (https://www.cityofsacramento.gov/HR/employment) for information on accepted documentation.
03
04
I understand and agree to the above instructions.
05
06
07
08
In accordance with the City of Sacramento’s Racial and Gender Equity Action Plan (RGEAP), this examination contains non-binary names and pronouns. For additional information regarding the City’s RGEAP, please copy and paste the following link into a web browser: http://www.cityofsacramento.org/-/media/Corporate/Files/CMO/City-of-Sacramento-RGEAP-v810012020.pdf?la=en
I understand and agree to the above instructions.
09
10
11
12
13
* Required Question
JOB TITLE: Paramedic/Emergency Medical Technician DEPARTMENT: Emergency Medical Services REPORTS TO: EMS Operations Supervisor PURPOSE / SUMMARY: Under general supervision,...
Apply For This JobJob Title: Remote Office Assistant Company: EcoWay Voyagers Location: Remote Job Description: As a Remote Office Assistant at EcoWay Voyagers,...
Apply For This JobRecruitment Information Recruitment Number DOT-AIR-2022-19 This continuous recruitment may be closed at any time. The notice of the last day...
Apply For This JobSalary $5,733.00 Monthly Location Oahu, HI Job Type Full-Time Permanent Department Human Resources Job Number 156223 Closing Continuous Position Information...
Apply For This JobJob Details Full-timeEstimated: $97,000 – $130,000 a year2 hours ago Full Job Description About PharmingPharming is a fully integrated biopharmaceutical...
Apply For This JobJOB ANNOUNCEMENT – City Administrator The City of Blue Ridge is accepting applications for the position of City Administrator. The City’s population...
Apply For This Job