Akoya Biosciences Hiring for Office & HR Coordinator at Marlborough, MA Full Time

Akoya Biosciences, Inc.
As The Spatial Biology Company®, Akoya Biosciences’ mission is to bring context to the world of biology and human health through the power of spatial phenotyping. The company offers comprehensive single-cell imaging solutions that allow researchers to phenotype cells with spatial context and visualize how they organize and interact to influence disease progression and response to therapy. Akoya offers a full continuum of spatial phenotyping solutions to serve the diverse needs of researchers across discovery, translational and clinical research via its key platforms: PhenoCycler™, PhenoImager™ Fusion and PhenoImager HT

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Position Summary*
The Office & HR Coordinator provides general office, administrative, and event planning support for Akoya’s two office locations in Marlborough, MA. They are the ‘go-to’ person on site and are highly organized, an excellent communicator, adapt quickly to changing needs, and know whom to contact within the organization to get the information they need. The Office & HR Coordinator plays a key role in shaping the company culture through employee event planning / employee experience initiatives across the organization. This position must report to the work site a minimum of four days per week. Flexibility to work remotely up to 1 day per week may be approved depending on business needs.

This is an excellent opportunity for an individual who wants to learn more about Human Resources and has the potential to grow into a more HR-focused role in the future.

Key Responsibilities:

• Maintain office inventory and keep the office facilities organized and welcoming for employees and guests
• Maintain office equipment and related supplies. Coordinate service calls as needed.
• Be the first point of contact for Akoya employees & guests for all office related requests/accommodations
• Facilitate orders for office supplies and food/snacks for MA offices
• Collect inbound USPS mail and distribute accordingly
• Submit facilities repair tickets to property management as needed and in coordination with site Facilities Manager
• Manage the planning and execution of office events and employee experience initiatives/activities for both MA offices. This includes small quarterly activities as well as larger scale summer outings and holiday parties for up to 200+ guests.
• Manage the coordination of company and office-wide meetings and other programs / events.
• Assist with new hire on-boarding activities such as preparing workstations for day 1 arrivals, and ordering access badges and lab coats for MA employees.
• Identify opportunities for process and office management improvements; design and implement new systems as needed.
• Assist with ad hoc projects and general administrative duties as requested
• Extensive interview scheduling for candidates using MS Outlook, including coordinating candidate availability and scheduling with multiple interviewers in person and / or virtually, often located in multiple locations and time zones. Manage schedule changes timely as they arise.
• Coordinate travel arrangements as requested
• Perform other duties as assigned

Required:

• Two (2) or more years of office administration/coordination experience
• Associates degree in Business Administration or related field required

Skills and Qualifications:

• Excellent written / verbal communication skills
• Must display a high degree of professionalism and maintain confidentiality at all times
• Strong MS Office skills specifically Word, Outlook, Teams, Teams files, and experience with Excel. Ability for basic report setup in Excel is required.
• Proficiency using online meeting platforms (Teams required; Zoom a plus).
• Ability to track and manage spending according to budget
• Ability to multi-task and manage shifting priorities
• Exceptional organizational skills and attention to detail
• Ability to excel in a fast-paced, highly dynamic environment
• Ability to work as a member of a team and to meet deadlines

Akoya Biosciences, Inc. proudly affords equal employment opportunity to all qualified persons regardless of race, color, religious creed, national origin, age, military status, sexual orientation, disability, genetic information, gender identity, gender expression or gender unless based upon a bona fide occupational qualification.

Job Type: Full-time