Aleto, Inc Hiring for Architectural Project and Operations Coordinator – MAC Move/Add/Changes Job at Washington, DC Full Time

Architectural Project and Operations Coordinator – MAC Move/Add/Changes

Overall Position Description
We are looking for a Junior Architect interested in and capable of performing both design and facilities operations tasks, focusing on MAC Move/Add/Changes activities and responsibilities.

This position is with a Government agency and will involve the candidate in various activities, responsibilities, and duties in a multifaceted environment.

The candidate will be working with planners and financial and facilities operations professionals.
Move Planning, Coordination, and Support – MAC

• Receive and successfully plan, schedule, and implement the physical aspects of small to mid-sized move projects, providing Customers with move instructions and move orientations as required.
• Ensure that all relocation and project management activities are performed consistently with the Agency’s policies and procedures.
• Work collaboratively with the Agency support groups and suppliers (technology, telecom, furniture, etc.)
• Assist in reviews, planning, scheduling, and coordinating office move logistics.
• Assist departments with move and preparation activities and coordinating with other service providers.
• Assist with post-occupancy activities to ensure strong follow-through and coordination in meeting user needs.

Project, Design and Construction Project Support

• Design minor reconfigurations to office spaces.
• Help gather, understand, and interpret user requirements for office space.
• Conduct field surveys, space inventories, and furniture assessments as required.
• Develop and prepare space planning drawings for client evaluation and approval.
• Help coordinate inputs from relevant service providers and outside vendors on various aspects of projects through completion.

Facilities Services And ServiceNow

• Monitors both open and closed tickets and reports about the status of tickets.
• Initiates call to Facilities for tickets that are delayed or not completed.
• Fulfills space planner ticket requests in the ServiceNow Portal.

Other Responsibilities

• Reviews requests for alterations, modifications, and repair projects.
• Provides day-to-day facility management support for all buildings.
• Provides prompt and exceptional customer service to Customers.
• Facilitates project meetings with appropriate internal and external stakeholders.
• Keeps clients informed of project status, communicating any issues which may impact project delivery.
• Maintains project documentation and obtains government approvals.
• Develops project schedules and provides regular project status (reporting).
• When needed, execute building surveys to ensure that floor plan layout and occupancy are up to date.
• Provides support for small move projects and coordinates customer requirements, IT, and move support.
• Coordinates procurement of misc. building items (i.e., signage).

Education/Experience

• Must be able to pass a moderate risk public trust background check
• U.S. Citizenship
• Bachelor’s degree in Architecture/Engineering
• Minimum of 5 years experience in interior design
• Experience in oversight and collaboration about interior office space projects.
• Experience managing small projects

Technological Skills

• Proficient in Microsoft Office, specifically Excel.
• Proficient in AutoCAD

Required Knowledge and Skills

• Excellent written and verbal communication skills
• Highly developed interpersonal and customer relationship management skills
• Professional demeanor, strong work ethic, discrete, resourceful, and an ability to maintain confidentiality and work collaboratively in a team environment
• Excellent time management skills
• Excellent organizational skills
• Ability to adapt to changing priorities
• Excellent customer service skills
• Proven problem-solving skills to analyze situations, identify existing or potential problems, and recommend solutions.
• Strong multi-tasking abilities

Job Type: Full-time

Pay: $85,000.00 – $100,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Monday to Friday

COVID-19 considerations:
Due to Government requirements, Applicants must be fully vaccinated and able to provide proof of COVID vaccination

Education:

• Bachelor’s (Required)

Experience:

• AutoCAD: 5 years (Required)

Work Location: One location