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Job Description Bookkeeper / Accountant for Commercial Construction Firm
Full time Bookkeeper/Accountant for a fast-paced growing commercial construction company. Must have 3 years minimum construction and QuickBooks desktop experience. Fun, fast-paced company seeking great fit for bookkeeping and growth. Bilingual preferred (Spanish and English).
Bookkeeping and Finance:
A/P:
Code and enter accounts payable for, and process timely payments by check, online and credit card.
Enter and verify invoices using appropriate information and coding by division and cost code.
Work with purchasing department to enter all Purchase order and invoices.
Work with project managers to enter all non-construction invoices.
Verify the accuracy of balance statements from vendors.
Investigate all discrepancies with invoice totals and work with the company to assure the accuracy of all the accounts.
A/R:
Maintain current A/R accounts. Investigate, adjust and resolve any outstanding balances.
Process payments received by check, credit card, e-transfer, money order and cash.
Generate Customer invoicing as required for services provided.
Banking:
Prepare timely Monthly Bank / Credit Card reconciliation and analysis of accounts and variances.
Deposit checks and post to A/R.
Prepare physical bank deposits as required.
Data Entry
Bookkeeping:
Track all purchases – ensure appropriate use of company credit cards.
Work with ownership to ensure all expenses are tracked accurately and suggest ways to reduce cost.
Prepare daily and weekly financial reports and correspondence for internal or external review
Identify opportunities for increased efficiency; enter data for divisional budget and expenses for reporting to ownership.
File and sort documents (paper and electronically, creating consolidated reports when necessary).
Various accounting, journal entries, and inventory adjustments.
Set up and disposal of assets, maintain depreciation schedule.
Data entry:
Successful candidate will be mature and have excellent organization, planning, and analytical skills and be a team player. The ability to effectively communicate in person, by telephone, and in writing is essential to this role.
Perform all day-to-day office operations
Prepare and record of AIA Applications for Payment and AIA Change Orders
Filings:
Quarterly and monthly reporting of Sales tax.
Office Organization and Administration
New employee orientation – review all new hire paperwork for accuracy and completeness and distribute employee handbook and policies.
Enter new customer and vendor information into QuickBooks.
Control purchasing and stock of all office supplies.
Purchase License plate stickers / Vehicle stickers.
Responsible for filing all documents, invoices, ownerships, employee information, etc, daily.
Ensures that customer contracts and files for A/R, A/P, Banking, Machinery, Vehicles, taxes, etc. are maintained in good order.
Document procedures, processes and policies.
Contribute to and/or complete special projects as assigned.
Comply with all company policies/procedures and safety requirements Customer Service
Answer telephone and distribute calls, take messages.
Job Type: Full-time
Pay: Based on Experience
Job Type: Full-time
