Aloysius Butler & Clark Hiring for Billing Manager – Advertising Agency at Philadelphia, PA Full Time

Billing Manager

We are seeking a highly skilled and detail-oriented Billing Manager to join our dynamic advertising agency. As the Billing Manager, you will be responsible for managing all aspects of the billing process, ensuring accuracy, efficiency, and timely invoicing for our clients. You will work closely with the finance and accounting teams to maintain financial records, monitor billing activities, and resolve any billing-related issues. If you have a strong background in billing, critical thinking and problem-solving skills, and a passion for the advertising industry, we want to hear from you!

Responsibilities

• Oversee the end-to-end billing process, including invoicing, credit notes, and collections for the agency’s clients.
• Ensure accurate and timely generation of client invoices and billing statements.
• Collaborate with account managers and project teams to review contracts, project timelines, and billing terms to ensure compliance with client agreements.
• Monitor and reconcile accounts receivable to ensure prompt and accurate payment collection.
• Investigate and resolve billing discrepancies or issues, working closely with internal stakeholders and clients to find solutions.
• Manage the billing database, updating client information, rates, and contracts as necessary, while using analytical skills to identify and rectify any data inconsistencies.
• Prepare regular reports on billing activities, revenue forecasts, and accounts receivable aging to provide insights to the management team.
• Stay up to date with billing software updates and standards related to billing and invoicing practices.
• Constantly review processes and propose and implement process improvements and automation to enhance the efficiency and accuracy of the billing function.

Requirements

• Bachelor’s degree in accounting, finance, or a related field.
• Proven work experience as a Billing Manager or similar role in an advertising agency or related industry.
• Strong knowledge of billing principles, practices, and procedures.
• Proficient in using billing software and accounting systems; experience with industry-specific billing software is a plus.
• Excellent analytical and problem-solving skills with meticulous attention to detail.
• Strong organizational and time management abilities to meet deadlines and prioritize tasks effectively.
• Outstanding communication and interpersonal skills to collaborate with clients, account managers, and internal teams.
• Ability to work independently and as part of a team, with a proactive and solution-oriented mindset.
• Familiarity with advertising agency operations, contracts, and project lifecycles.
• High level of proficiency in Microsoft Excel and other Office applications

Benefits

We offer a supportive and friendly environment, a competitive salary, generous PTO and a comprehensive benefits package that includes a 401(k) plan with company match.

How to Apply: If you meet the above qualifications and are excited about the opportunity to contribute to a thriving advertising agency, please submit your resume, cover letter, and any relevant supporting documents when applying. In your cover letter, please highlight your billing management experience in the advertising or related industry.

We appreciate all applicants’ interest, but only those selected for an interview will be contacted. Thank you for considering this position at our advertising agency.

Diversity at AB&C

At AB&C we believe in, and thrive on, the power of our differences. Different ideas. Different approaches. Different skills. Different experiences. Through our differences we create stellar work and build solid relationships. Through our differences we can more readily see needs—of our clients and our community—and more effectively formulate solutions to meet them. By embracing diversity that reflects the world in which we work, live, and play we, as an agency, grow and thrive. We commit to paying this forward by striving to continuously raise the bar on how AB&C represents diversity, equity and inclusion.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Accounts receivable: 1 year (Required)
• Microsoft Excel: 2 years (Required)
• Microsoft Office: 2 years (Required)

Work Location: Hybrid remote in Philadelphia, PA 19109