Anna Maria College Hiring for Assistant Director of Admission at Paxton, MA Full Time

Department: Admission

Position Definition:

Anna Maria College currently seeks an Assistant Director of Admissions who will have direct involvement with event planning and athletics communication.

• Coordinates and manages assigned events
• Coordinates and manages on site logistics including planning and reserving rooms on campus
• Plan and confirm all speakers for various events
• Events can include but are not limited to new student orientation, campus open houses, campus admitted student events, campus athletic recruitment, homecoming events and college guest speaker events
• Host and evaluate debriefing sessions after events.
• Collaborate with various constituent areas to organize communication to promote various events including: email, phone, digital and social media reminders.
• Provide estimated budget for events to departmental managers to assist with overall event planning. Ability to negotiate and execute contracts with outside vendors hired to support various campus events. Follow up with vendors to close all billing associated with campus events.
• Demonstrated experience with event planning is required. Strong organization, communication and writing skills.
• Oversee hire and supervise student leaders required for various on campus events.
• Core Events include Orientation programs (graduate/undergraduate)  Fall, Spring and Summer Open House programs, Spring Admitted Student Programs,  Homecoming and Parent weekend events. Summer Battle of the Badges program. Winter Break Criminal Justice Academy, Fall and Spring President or Faculty speaker events on campus.
• Assist with the recruitment and training of Student Ambassadors, Athletic student hosts, and Orientation Leaders.
• Oversee planning and execution of all new student Orientation Programs.
• Assist the College with the planning and execution of graduation events each spring.
•  Support the Marketing and promotion of prospective student programs, orientation programs. This includes planning, writing and editing content for various evets throughout the year.
• Write, develop and share content in collaboration with key areas to assist in promoting events hosted on campus.

Athletics

Under the Dean of Admissions and in collaboration with the Assistant Director of Athletics this role will assist coaches with the building and execution of a communication plan using Front Rush, SLATE and other known athletic recruiting portals.

• Assist coaches with the development of social media in the recruiting of student athletes. This includes the promotion of all athletic recruitment events focuses on new students. (ID clinics, prospect camps and programs and other related recruiting initiatives.
• Assist the admissions office with general recruitment and application file review.
• Serve as liaison between athletics and admissions to assist coaches with the recruiting of all student athletes.

Responsibilities

• Support and assist with the recruitment and hiring process for approximately 15 Student Ambassadors and 25 Orientation Leaders (OL)
• Build and update content in both SLATE and Frontrush for Athletic, Orientation and related programming.
• Assist Athletic Department with communication to prospective student athletes.
• Work as a part of a team to develop and facilitate student leader training. Assist with mentoring and provide direction to SA and OL teams selected for campus events.
• Assist Marketing Department with the development and implementation of social media campaigns and communication plans to
• promote all on campus programs. Provide Area Departments with timely schedules and content to allow the promotion of various events on campus.
• Attend all core events to assist with the execution and evaluation of each event.
• Provide logistical support during event set up, coordination, and tear down
• Maintain communication and motivation of event volunteers throughout the year.
•  Assist the office of admissions with general recruiting in an assigned territory.
• Assist the office of admission with the review of applicants for undergraduate admission.

Qualifications

• Prior experience in event planning in a college or university environment
• Previous work experience in hiring/training/supervising students, major event planning.
• Strong writing skills.
• Strong communication and rapport-building skills
• An understanding and demonstrated ability to sell.
• A competitive desire for constant improvement.
• Demonstrated ability to work with diverse populations
• Ability to work nights and occasional weekends throughout the year.

Anna Maria College is an equal opportunity employer.