Archdiocese Of Seattle Payroll Svc Hiring for Event Coordinator Job at Seattle, WA Full Time

GENERAL INTRODUCTION:

The Archbishop, visible principle of unity in his archdiocese, is called to build up the particular Church unceasingly in the communion of all its members, and to ensure that their diverse gifts and ministries, in union with the universal Church, serve to build up all the faithful and to spread the Gospel. (Apostolorum Successores 8). He must take care that all the affairs which belong to the administration of the whole archdiocese are duly coordinated and are ordered to attain more suitably the good of the portion of the people of God entrusted to him.” (Apostolorum Successores 177).

Each position employed in the Chancery helps to extend the ministry of the Archbishop in particular ways as outlined in the position description.

GENERAL SUMMARY OF ESSENTIAL PURPOSE:

The Event Coordinator reports to the Director of Development and manages all donor events for the Development & Stewardship Program. The purpose of these events is to engage, cultivate and steward donors to advance the work of the development efforts. These events include receptions, dinners, Crozier Society Golf Tournament and other events as needed.

The coordinator must be able to work within a team, think creatively about event management and implementation, have a keen sense of the importance of details and organization.

ESSENTIAL POSITION DUTIES:

• Serve as a vision and thought partner, primary logistics coordinator, and point of contact all donor related events for the Archdiocese.
• Work with the Director of Development to optimize event revenue for the Golf Tournament to ensure goals are met, including budgeting, sponsorship applications, soliciting in-kind donations and ongoing stewardship of secured or prospective local business sponsors.
• Facilitate event planning and debrief meetings with the development team including archiving and organizing meeting notes and other event-specific documents.
• Plan and implement all logistical needs of events. Ensure facilities, equipment, permitting, food, physical set-up, and breakdown meet event requirements and comply with the needs of the event.
• Coordinate catering, photography, and equipment rentals.
• Work closely with the Communications department to conceptualize and budget for event materials, invitations, and other print collateral.
• Use Raiser’s Edge donor management system, to document & track event progress, attendance, and notes.
• Collaborates with all Development Team staff on creating, implementing, and managing goals and operating plans and takes an ‘all hands on’ approach to ensure event success.

ESSENTIAL QUALIFICATIONS:

Primary:

• Willingness and ability to support the mission of the Church by extending the ministry of the Archbishop.
• Ability and desire to use God-given gifts and talents in service of the local Church in support of the collaboration between lay and ordained Ministers.
• Active member in a parish/faith community in good standing with the Church.

Education:

• Bachelor degree preferred.

Experience:

• Minimum of 2 – 3 years event planning and execution experience.
• Experience with Raiser’s Edge or other CRM software.
• Knowledge of Outlook, Word, Power Point, Excel.
• Preferred experience with Events Planning, including budgeting, logistical planning and implementation of events and conferences.

Other Elements:

• 2 – 3 years’ experience in planning and coordinating events, ideally both small- and large-scale events.
• Outstanding time management skills, including demonstrated ability to prioritize workload while managing concurrent, time-sensitive deadlines, and an extremely high level of attention to detail.
• Excellent interpersonal and communication skills, both written and verbal.
• Commitment to data integrity, with a data driven approach to inform and realize goals and continuous improvement.
• Self-directed and able to work independently, balanced with a demonstrated ability to work effectively in teams.
• Demonstrated ability to maintain a professional demeanor, including when under pressure and/or engaging problem-solving skills.
• Demonstrated administrative skills, including recordkeeping, reporting, and organizational skills. Proficient in MS Office applications.
• Able to transport self and supplies to off-site event locations.
• Ability and willingness to work occasional evenings and weekends per schedule needs.
• Ability to lift up to 25 pounds.
• This is a full-time position that requires some evening and weekend work, with schedule adjustments.
• Ability to work extended, flexible hours during the week and some weekends.
• Detail oriented and the ability to track/recall details.
• Proofing and editing skills.
• Ability to work independently and as a team.
• Ability to handle multiple tasks and priorities.
• Ability to maintain high standards of professionalism and confidentiality.