ASIAN HEALTH SERVICES Hiring for Human Resources Analyst at Oakland, CA Full Time

JOB SUMMARY:
Human Resources Analysts are responsible for carrying out moderately complex human resources activities and assignments including, but not limited to Recruitment and Selection, Classification and Compensation, Onboarding and Offboarding, Benefits Administration, Disability and Leave Management, Human Resource Information Systems, and Credentialing. This particular role will focus on maintaining the job classification system, compensation database and HRIS system and reporting. The individual should possess excellent interpersonal skills, attention to detail, and intermediate to advanced Microsoft Excel skills.

ESSENTIAL JOB FUNCTIONS:
Recruitment

In collaboration with hiring managers, develops and implements a recruitment strategy for clinical and non-clinical positions and volunteer positions.

Ensures that hiring practices conform to government regulations, AHS policy, and the agency-union MOU.

Works with Human Resources Director or designee to review compensation and benefits to ensure that the agency can attract qualified applicants for open positions.

Manages external recruitment resources including schools, employment agencies, job fairs, online job boards, and social media outreach.

Develops strategies for onboarding new staff and orienting them to the advocacy and service culture and values of AHS.

Prepares and publishes weekly internal and external job postings.

Researches market trends and key developments in healthcare and Community-Based Organizations (CBOs) that may impact recruitment and retention of personnel.

Classification and Compensation

Works with hiring managers to research, write, and update job descriptions by regulations; obtains background, occupational, and job information.

Performs organizational analyses; may make recommendations on staffing levels and organizational relationships.

Conducts salary surveys, makes recommendations to salary assignments.

Disability and Leave Management

Determines eligibility for various federal, state, and other statutory or agency leaves.

Responsible for preparing and maintaining all correspondence regarding leaves.

Prepares all required paperwork and data for entry into ADP.

Handles all billing including preparation of invoices.

Processes, file a report, and maintain a record of Worker’s Compensation claims.

Responds and maintains the files for state disability claims.

Files incident report according to OSHA and IIPP requirements.

Benefits Administration

Conducts comprehensive benefits orientation for all employees at the start of hire and upon completion of eligibility requirements.

Responsible for collecting, reviewing, and processing of all benefits documents.

Prepares paperwork and orientation for change of status, including termination.

Conducts exit interviews ad collects exit surveys, timesheets, and arranges final pay.

Processes and monitors unemployment insurance claims to work with the Joint Agencies’ Trust.

Participates in the negotiations of benefits renewal and analyzing changes.

Makes recommendations regarding benefit offerings.

Arranges employee sessions with benefit carriers and representatives.

Human Resource Information Systems

Manages the Security Master and Administrative level of ADP Workforce Now.

Performs troubleshooting of various issues.

Authorizes employee personnel actions.

Recommends actions for maximizing the use of existing Human Resources systems.

Provides personnel metrics and analytics as needed.

Administers COBRA enrollment in ADP Workforce Now and Nonstop Wellness systems.

Generates ad-hoc reports as needed.

Credentialing

Prepares employment contracts for licensed practitioners.

Reviews and follow-ups on required information and documentation as needed.

Identifies, obtains, and verifies credentials. Processes and approves initial credentialing for new hires (licensed and non-licensed).

Manages the re-credentialing process and documentation.

Prepares privileging packet and board appointment letter for the Board of Directors’ approval.

Manages and maintains FTCA (Federal Tort Claims Act) Credentialing database.

Additional Duties:
Assists in developing, implementing, interpreting, and re-writing personnel policies.

Develops procedures for the practical implementation of the various policies, adopt changes to improve procedures including re-designing forms.

Keeps abreast of changes in employment laws and regulations to help the agency with compliance.

Assists with the administration of timely training and re-training on various areas of human resources issues to help the agency comply and up-to-date information.

Performs periodic internal audits as needed to ensure accuracy and compliance.

Conducts or participates in special projects in the department where assigned; participates in task forces and committees; gathers and analyzes employment-related data; conducts research into operational problems; evaluates personnel policies and procedures; prepares reports and analyses and makes recommendations.

Serves as a lead to Human Resources Assistants.

GENERAL AGENCY/AHS DUTIES:
Fosters an environment that promotes trust and cooperation among clients and staff.

Enforces clinic policies and procedures, including maintenance of client confidentiality under HIPAA privacy rules, to ensure that the principles of AHS are implemented.

Plays an active role in planning organization-wide activities such as AHS general membership meetings, fundraisers, special clinic days, and other events.

Participates in general membership meetings, fundraisers, and other public events, as required.

Participates in outreach activities, agency advocacy, and serves on ad hoc committees, as requested.

Attends AHS staff retreats and Board of Directors meetings, as required.

Participates in agency-wide quality improvement program processes and performance improvement teams to ensure excellence in the quality of services provided across the agency.

MINIMUM QUALIFICATIONS:
A Bachelor’s degree (B.A.) and the equivalent of two years of experience involving human resources or related work or any combination of education and experience

PREFERRED QUALIFICATIONS:
Lead experience is preferred

Ability to travel as required to perform duties

KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to collaborate effectively with all levels of management with a focus on customer service and quality of care, exemplifying the core values and mission of the organization, always exercising utmost discretion, diplomacy, and tact.

Strong analytical and problem-solving abilities.

Demonstrated verbal and written communication skills.

Proficiency in Microsoft Office applications, with intermediate to advanced level competency in Excel and PowerPoint.

Ability to multi-task and work effectively to meet multiple and sometimes competing deadlines.

Culturally sensitive and demonstrated ability and effectiveness working with an ethnically diverse population

PHYSICAL & WORK DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.