Assistant Director Of Operations Full Time

Position Summary The Assistant Director of Operations will to the Administrative Director (AD) and work closely with the Executive Director (ED). This position will be responsible for managing Native Movementxe2x80x99s properties, providing oversight on all Native Movement office spaces, land holdings, and prospective land or properties. The Assistant Director of Operations will supervise Administrative team staff in our Anchorage office, serve as back up for the Administrative Director in their absence, and lead the planning of professional development for the Administrative Team. This position will have the opportunity to put into practice equitable and socially conscious property management as well as help to support the development of Native Movementxe2x80x99s growth visions related to the creation of healing and movement school centers. The ideal candidate will have strong administrative, supervision and organizational development experience. Additionally, the ideal candidate will have experience working independently, making decisions based on established values and practicing sound judgment.
Essential Job Function Properties Management

• General oversight of NM office properties in various locations across Alaska (Fairbanks, Anchorage, and others)
• Serve as a primary point of contact and facilitate relationships with contractors on various building needs and/or improvements, including security system, energy efficiency improvements, outside property improvements, custodial, etc.
• Respond to off-hours building concerns in collaboration with the Administrative Director as needed.
• Oversee the development and implementation of office procedures in collaboration with front of house staff.
• Assessing current and continued needs for space and properties; coordinate site visits as needed.
  • Facilitate discussions with NM staff regarding areas of improvement in office procedures and suggest solutions.
  • Work closely with the Executive Director and organizational leadership in the development of the NM Liberation Space
• Work closely with Administrative and Executive Directors in the development of new spaces and properties.
• Work with the Community Affiliate Program leadership to support property management needs of Community Affiliate-Native Movement land holdings.
• Work with NM insurance broker firm to coordinate properties insurance needs.
• Assist with the property taxes exemptions application process.

Rental and Tenant support

• Manage leased space support and coordination xe2x80x93 work with renters.
  • Facilitate rental agreement documentation processes, including lease agreements.
  • Serve as the point of contact for tenant inquiries.
  • Provide direct support and solutions for tenant concerns in collaboration with the Front of House staff and the Administrative Director.

Staff supervision and leadership

• Day to day supervision of NM Anchorage Administrative staff.
  • Potential of combination of in-person and remote supervision.
  • Ensure that the established goals are being met and that staff have the support they need.
  • Collaborate with the Administrative Director to resolve conflict or situations according to our guiding principles.
• Assist in the recruitment, hiring, training and evaluation of administrative staff according to the NM values and organizational goals.
• Work with the administrative team as a whole to identify areas of professional growth and facilitate opportunities.
• Serve as the backup for the Administrative Director in their absence.
  • Serve as the touch point for administrative staff
  • Provide guidance in decision-making in collaboration with the Executive Director as needed.

• Modeling NMxe2x80x99s core values, including maintaining a positive, professional and supportive organizational culture.

Non-Essential Job Functions

• Additional or shifted responsibilities to be identified as the organization evolves.
• Some travel to other Alaska locations as needed.

Independent Decision-Making Make routine job-related decisions. Decisions based on values, goals and budgetary constraints of the organization.
Supervision Received and Exercised This position will to the Administrative Director. Additionally, this position supervises two to four Administrative staff members. Remote supervision may be required.
Work Environment and Demands of the Role Native Movement is committed to providing reasonable accommodations, according to the applicable state and federal laws, to all individuals with qualified physical and mental disabilities. This position will work primarily on-site in the Anchorage office. Generally, the office environment is calm, with some days of higher activity due to organizational events. Some noise from people in the office is expected, and may increase during events. We are a family-friendly workplace, so children of all ages may be present at any time. Dogs are allowed in the office, so there may be occasional barking and dogs walking throughout the building. This position may require travel within the state. Possibility of a flexible schedule and may need to be available for evenings and/or weekends.. The physical demands of this position require the ability to occasionally remain in a stationary position, move or traverse throughout an office and event spaces. Occasionally must be able to transport objects through the office for various needs. Must be able to commute to and from an office and event space. Requires the ability to ascend a flight of stairs, several times a day. Additionally, the employee must be able to exchange information and ideas so that others will understand, receive and understand instructions, readily recall facts and details, and exercise independent judgment.
Benefits Information Native Movement provides greater than average Paid Time Off (PTO), including xe2x80x9cHarvestxe2x80x9d and xe2x80x9cCeremony/Spiritualxe2x80x9d leave and ample paid holidays. Additionally, Native Movementxe2x80x99s standard work week is four days xe2x80x93 Monday thru Thursday xe2x80x93 Fridays are paid xe2x80x9cwellnessxe2x80x9d days. Employee benefits include medical, dental and vision for employee and dependents, Dependent Care Flexible Spending Account, Life/ Accidental Death & Dismemberment insurance, Retirement benefits. Professional development opportunities as identified by the Assistant Director of Operations and the Administrative Director.
Native Movement is committed to providing an employment environment which is welcoming of all people and free from discrimination and harassment. Native Movement work and community spaces are generally matriarchal, welcoming, and informal. Native Movement is an at-will employer.
Job Qualifications:

• Administrative and front of house experience required.
• Prior supervision experience required.
• Excellent analysis, diagnostic and problem solving skills.
• Excellent oral and written communication ability, including the ability to explain concepts in simple language and relate them to organizational goals.
• Strong interpersonal skills, with ability to build trust and maintain relationships with staff across the organization and externally.
• Experience developing and/or managing processes related to property management is highly preferred.
• Outstanding organizational and time-management skills; detail-oriented
• Familiarity with process design and/or implementation.
• Experience coordinating service contracts and/or rental agreement highly preferred
• Working knowledge of online tools for process management, including Google Suite, DocuSign, and Slack.
• Excellent self discipline; must be proactive and a self-starter.

• Knowledge of data analysis, risk management and forecasting methods.
• Assess impact with a strong lens of justice, equity, and social/community responsibility.

Additional desired qualifications:

• Lived experience engaging and/or organizing within Alaska Native/Indigenous communities both rural and urban (i.e. cultural practices, potlatches, ceremony), and having a deep understanding of Alaska Native ways of life.
• Inclusive to all LGBTQIA2+ identities.
• Understanding and enthusiastic support of NM mission and vision.
• Able to analyze information and situations in order to identify root causes of injustices.
• Values-aligned with our guiding principles:
  • The Jemez Principles of Democratic Organizing
  • Defend the Sacred Principles
  • Just Transition Framework
• Practices self-awareness and demonstrates willingness to participate in mutual accountability.
• Displays humility, respectful inquiry and genuine curiosity, and a commitment to their continued growth.

Additional Job Information
This position requires regular attendance in accordance with the established schedule as this is the most common time to conduct business with customers, vendors and employees. Some work outside of regular hours may be required, such as emergency response to properties (fire, law enforcement, etc). Employees must also possess the following abilities:

• Ability to adhere to safety rules and other reasonable regulations pertaining to the position.
• Ability to refrain from violence.
• Ability to work in cooperation with other workers within the company.

Location: This position is required to be in Alaska. Being located in Anchorage, Alaska is highly preferable. This is an in-office position. Limited work from home possible, must have the ability to access the internet and have adequate phone reception.
To Apply: Please submit your resume, cover letter and information from three references. Reference from an Elder in their community, or respected knowledge holder are highly valued and place a lot of weight: Format can be a letter of recommendation, contact information, audio recording of elder reference.