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Job Description
Summary:
A boutique residential design firm located in Lake Forest is seeking an experienced Chicago-based Purchasing Manager/Office Coordinator to manage administrative and project based tasks. Known for creating spaces that incorporate traditional and modern features, old and new aspects, and both high-end and affordable pieces, this Designer takes her client’s initial vision and turns it into a customized design that reflects their individual style.
The ideal candidate should have 2+ years of project management experience and the confidence to work independently, be self-motivated, and able to work in a fast-paced environment with a spirit of accountability and consistent follow through. Experience within the interior design industry and/or experience with Studio Designer software is a big plus. You will be managing multiple projects, vendors, and clients, so you must be comfortable handling multiple priorities and able to communicate in a timely and professional manner.
Duties and Responsibilities:
Create proposals, purchase orders; reserve fabrics and manage CFA’s
Follow up with vendors on open orders, communicate with receiving warehouse about issues and damages, update our Project management system with order status and dates, and provide a weekly report to the Principal Designer;
Assist in placing vendor orders with vendors, reviewing spec sheets, and all custom details
Coordinate internal resources and third parties/vendors for the flawless execution of projects
Schedule and assist with client installation + photoshoots
Maintain materials library, including ordering, returning and organizing samples, and scheduling vendor visits when necessary
Manage Principal Designer’s schedule
Conduct general office maintenance + administrative tasks, set up Zoom calls, Google Calendar appointments, order office supplies, etc.
Assist in preparing budget sheets
Assist off-site accounting team with uncategorized transactions and bookkeeping questions
Requirements and Qualifications:
Experience as an Administrative Assistant/Coordinator or Project Manager/Expeditor for a minimum of 2 years in an Interior Design Firm or Similar field
Driven and self-motivated, takes ownership of projects from start to finish
Able to interact effectively with design team, subcontractors and workrooms on multiple projects
Team player who is able to take coaching and feedback constructively
Forward looking, able to see the problem well in advance and offering proactive solutions
Able to think clearly and problem solve/execute under pressure
Proficiency in Google Sheets, Docs, Microsoft Office, Word and Excel.
Studio Designer proficiency is preferred.
Able to communicate clearly, concisely and personably in both written and verbal forms of communication
Reliable car and valid driver’s license to go to and from project sites, showrooms, meetings, etc.
Must be able to commute to Lake Forest, IL; This is a hybrid role with up to 2 days/week remote if desired, for the right candidate.
Company Benefits:
35-hour work weeks (30-40 hours considered depending on candidate and business needs)
8 paid holidays
2 weeks paid time off
Flexible schedule
Remote work options
Ongoing training and development opportunities
Annual performance bonus
Structure and Compensation:
This is a W2 employment position, 35 hours per week depending on candidate availability and business needs.
Salary is competitive and commensurate with skillset and experience, starting at $65k.
This is a fantastic opportunity to be part of a highly talented, innovative and fast-growing design firm. If you are a driven, organized self-starter with a strong project management background, apply today.
