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Job Description
About Us
Find your wings at KSU! Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgiaxe2x80x99s colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe. Our universityxe2x80x99s vibrant culture, diversity, career opportunities, and rich benefits make us an employer of choice. We are searching for talented people to join our mission. Come to KSU and find your passion.
Location
Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.
Job Summary
Provides service and support to the Special Operations Division, including coordination of billing, event security staffing, and other logistical needs for University sponsored campus functions and events. Responsible for reviewing and ensuring that all business transactions follow established fiscal procedures of the University. Assists with the development, implementation and communication of policies and procedures. Serves as a Campus Security Authority as defined by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act).
Responsibilities
KEY RESPONSIBILITIES:
1. Assists with and prepares required business transactions, analysis, and annual ing
2. Works with operational and fiscal units to establish correct accounting of staff-hours, equipment usage and other support resource costs for the department’s participation in special events
3. Provides professional client services in the planning, organizing, and managing of internal and external events, to include logistics, registration and personnel tracking, presentation and materials and pre-and post-event evaluations
4. Coordinates necessary arrangements with campus supports groups for events (Catering, Building Services, Public Safety, UITS, Residence Life, Parking, etc.)
5. Coordinates staffing for appropriate event coverage and oversees event set-up to breakdown
6. Produces contracts and invoices for events, monitors the collection of fees, and provides
payment information to appropriate personnel
7. Provides on-site event support including after-hours and weekend events on both campuses and/or other venues as assigned
8. Assists the division in the planning and execution of annual campus and high profile events
9. Serves as administrator of sign-up system for events requiring the presence of sworn or non- sworn public safety personnel
10. Assigns personnel ensuring events are covered appropriately
11. Works closely with internal and external public safety agencies, and other departments to coordinate event needs
12. Assists in managing events calendars and monitoring emails after-hours and weekends
13. Serves as liaison between assigned area and other units within the department and university
14. Registers employees for training, purchases equipment, supplies, etc. for the department
15. Uses and maintains the department Purchasing Card (PCard) and ensures fiscal policies and procedures are followed
Required Qualifications
Educational Requirements
High School diploma or equivalent
Other Required Qualifications
Current, valid, and unrestricted driver’s license
Required Experience
Three (3) years of related work experience
Preferred Qualifications
Preferred Educational Qualifications
Bachelor’s degree in a related field
Preferred Experience
Previous work experience in payroll or timekeeping
Previous work experience in event planning and customer service
Previous experience in public safety events management
Proposed Salary
The budgeted salary range is $41,877 to $54,000. Offers are based on relevant experience. Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.
Knowledge, Skills, & Abilities
ABILITIES
Able to handle multiple tasks or projects at one time meeting assigned deadlines
KNOWLEDGE
Knowledge of event planning and logistics
Knowledge of payroll and timekeeping processes
Knowledge of campus physical environment and facilities
SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Strong conflict management and crisis resolution skills and methods
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette
Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity/Affirmative Action Employer. It is the policy of Kennesaw State University to recruit, hire, train, promote and educate persons without regard to age, color, disability, ethnicity, gender, national, origin, race, religion, sexual orientation, or status as a protected Veteran. Kennesaw State University is a participant in the Employment Eligibility Verification Program (E-Verify) effective October 15, 2007. Participant ID: 61415
Other Information
This is not a supervisory position.
This position has financial responsibilities.
This position will be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position may travel 1% – 24% of the time
This position does not require security clearance.
Background Check
- Standard Enhanced + MVR + Credit Check + Drug Screen
Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.
All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle , credit check, pre-employment drug screening and/or verification of academic credentials.
https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf
