bio Hiring for Executive Assistant to Chief Executive Officer at San Francisco Bay Area Full Time

THE COMPANY

89bio is a clinical-stage biopharmaceutical company focused on the development and commercialization of innovative therapies for the treatment of liver and cardio-metabolic diseases. The company’s lead product candidate, pegozafermin (BIO89-100), is a specifically engineered glycoPEGylated analog of FGF21. Pegozafermin is being developed for the treatment of nonalcoholic steatohepatitis (NASH) and severe hypertriglyceridemia (SHTG).

THE ROLE

Reporting to the CEO, the Executive Assistant serves a critical role within the organization by assisting the CEO, CFO, and G&A with organization with all day-to-day administrative tasks, such as managing calendars, managing incoming calls, managing documents, maintaining records, taking meeting minutes any other tasks that help the team perform their jobs successfully. The incumbent will also manage the board meetings, board calendar and be their point of contact within the company for their travel and related expenses.

SPECIAL ADVISORY

The FTC has an advisory out on the domain 89biocareers.com if you are contacted by any group using a similar, but not our exact domain 89bio.com, please Report any Scams

THE RESPONSIBILITIES

• a broad variety of administrative tasks for the CEO & CFO including managing an active calendar of appointments, composing and preparing correspondence that is sometimes confidential, arranging travel plans, itineraries and agendas.
• for managing Board and Investor relations activities such as managing meetings and calendars.
• coordinates and ensures the CEO & CFO schedules are followed and respected.
• “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s & CFO’s time and offices.
• the CEO & CFO aware of upcoming commitments and key business calendar appointments.
• closely and effectively with the CEO & CFO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO & CFO updated.
• verbal tasking provided by the CEO & CFO to direct reports, track the relative prioritization and execution of those tasks.
• complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence and other tasks that facilitate the CEO’s & CFO’s ability to effectively lead the company.
• as the CEO’s & CFO’s administrative liaison to key industry, government guests and network members.
• discretion and confidentiality representing the CEO & CFO and in relationships with all organization employees.
• and complete first drafts for written communications to external stakeholders.
• CEO & CFO in preparing for meetings and presentations including gathering data, drafting PowerPoint slides, sending pre-meeting agendas, notes and invites.
• conference rooms for in-person meetings of the CEO & CFO – includes set-up and cleanup of conference room.
• projects and assignments by establishing objectives, determining priorities, managing time, collaborating with others, monitoring progress, problem solving, and being flexible.
• submission of expense reports for CEO & CFO.
• the CEO’s & CFO’s financial expenditures including travel, holiday gifts, etc.
• the needs of the CEO & CFO in advance of meetings, conferences, etc.
• be asked to attend executive meeting for agenda, time, and PowerPoint slides management and/or taking minutes.
• in promoting and coordinating organization-wide activities.
• support to the rest of the G&A Team.

THE QUALIFICATIONS

• years related experience providing support to the C-Suite level management/10+ years as an Administrative Assistant, or equivalent combination of education and experience.
• experience working with the board managing meetings and calendars.
• have an Associate’s degree/ Bachelor’s preferred.
• in the biotechnology industry highly desired.
• to work from SF Office 2 days per week.

SALARY & LEVEL

89bio considers a range of factors when determining the salary and level. These considerations mean actual salary and level may vary. The salary range for this position is $120,000 – $140,000 and will be commensurate with experience.

THE PERKS

• health insurance coverage
• PTO allowance
• match
• Stock Purchase Plan (ESPP)
• Benefits
• forum / mentoring
• based in the heart of San Francisco, near plenty of shops and restaurants
• opportunities to engage with co-workers in-person and remotely

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or based on disability. Proof of Covid vaccination is a condition of employment.

Notice to Recruiters: To protect the interest of all parties, 89bio does not accept unsolicited resumes and we ask that employees, hiring managers and executives not be contacted directly. All recruitment is managed through the 89bio Talent Acquisition Team.