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Salary: $30,000
Office Assistant – Law Firm – Boca Raton, FL
Are you looking to join a fast-paced, dynamic law firm? We are looking for an experienced Office Assistant to join our team in Boca Raton, FL!
The Office Assistant will be responsible for providing general front desk duties, including answering the telephone, greeting clients and guests, coordinating communications to ensure efficient assignment and utilization of conferences rooms, and serving as an ‘information resource’ for the office. In addition, the Office Assistant will offer Administrative assistance as needed based on the office needs.
Essential Duties and Responsibilities:
• Answer telephone and provide general front desk duties (welcome guests)
• Maintain neatness of lobby and waiting area
• Understand operations of telephone console and report problems. Relay incoming, outgoing and intra-system calls
• Communicate building emergencies to other offices (fire drills, evacuations, etc.)
• Electronically schedule and confirm internal meetings
• Electronically assign visiting attorneys to available offices
• Train and back up front desk area staff
• Assist with various administrative tasks, such as mass mailings, unidentified mail, organization of prebills, Chrome River – process invoices, expense reports & balance credit card statements, edit documents & virtual filing, and scan and bookmark documents
• Order food for internal meetings; manage said vendor invoices
• Validate parking where necessary
• Register guests where necessary
• Manage petty cash where necessary
• Other duties as assigned
Qualifications and Requirements:
• Excellent communication and customer service skills
• Attention to detail
• Ability to manage multiple tasks with frequent interruptions
• Proficient in Microsoft applications and Outlook
• Reliability and punctuality
• Ability to maintain calm under pressure
• Strong sense of teamwork
• Good judgment and discretion
• Work occasionally requires irregular hours and/or more than hours per week to perform essential duties of the position
Salary: $30,000
Office Assistant – Law Firm – Boca Raton, FL
Are you an experienced Office Assistant looking to join a fast-paced, dynamic law firm in Boca Raton, FL? We are looking for an individual to join our team to provide general front desk duties and administrative assistance as needed.
Essential Duties and Responsibilities:
- Answer telephone and provide general front desk duties (welcome guests)
- Maintain neatness of lobby and waiting area
- Understand operations of telephone console and report problems. Relay incoming, outgoing and intra-system calls
- Communicate building emergencies to other offices (fire drills, evacuations, etc.)
- Electronically schedule and confirm internal meetings
- Electronically assign visiting attorneys to available offices
- Train and back up front desk area staff
- Assist with various administrative tasks, such as mass mailings, unidentified mail, organization of prebills, Chrome River – process invoices, expense reports & balance credit card statements, edit documents & virtual filing, and scan and bookmark documents
- Order food for internal meetings; manage said vendor invoices
- Validate parking where necessary
- Register guests where necessary
- Manage petty cash where necessary
- Other duties as assigned
Qualifications and Requirements:
- Excellent communication and customer service skills
- Attention to detail
- Ability to manage multiple tasks with frequent interruptions
- Proficient in Microsoft applications and Outlook
- Reliability and punctuality
- Ability to maintain calm under pressure
- Strong sense of teamwork
- Good judgment and discretion
- Work occasionally requires irregular hours and/or more than hours per week to perform essential duties of the position
Salary: $30,000
We are looking for an experienced Office Assistant to join our law firm in Boca Raton, FL. The Office Assistant will be responsible for providing general front desk duties, including answering the telephone, greeting clients and guests, coordinating communications to ensure efficient assignment and utilization of conferences rooms, and serving as an ‘information resource’ for the office. In addition, the Office Assistant will offer Administrative assistance as needed based on the office needs.
Office Assistant Job Description
The Office Assistant is responsible for providing general front desk duties, including answering the telephone, greeting clients and guests, coordinating
