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- Description and Essential Functions
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To supervise and coordinate the management of all stages of building projects, including capital improvement projects; to ensure that construction or alteration work is being completed according to approved plans and contract specifications; to assist in administering construction contracts with contractors and subcontractors; to coordinate assigned activities with various divisions, outside agencies, and the general public; to provide highly responsible and complex staff assistance to senior management; and to perform related work as assigned.
This position is part of a newly formed Project Management team in the Public Works Department. Public Works is responsible for the maintenance of City facilities and infrastructure. The Project Management team will lead renovations of various City owned facilities and will expedite the delivery of projects that vary in size and complexity. Projects assigned to this team range from multi-million dollar projects to more routine capital improvement projects.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Building Services Manager.Essential Functions:
Functions may include, but are not limited to, the following: Supervise contract work involved in the construction and renovation of City buildings, facilities, and parks; manage and prioritize workload to ensure completion within established time schedule; ensure that construction or renovation work is being completed according to approved plans and contract specifications; assist in administering construction contracts with general contractors and subcontractors; coordinate and participate in special inspections through various stages of construction; maintain a daily journal for each project; research and provide reports on said projects and coordinate with other City departments; research, develop and administer revenue sources, prepare associated reports; ensure compliance with Department of Industrial Relations (DIR) and prevailing wage requirements, file related reports and maintain accurate records; monitor work sites and ensure adherence to safe work practices and procedures; oversee and track all requests for information (RFIs) documents, change orders, architectural supplemental instruction (ASIs), and all correspondence relating to each project; perform daily quality control inspections on contract construction work in relation to public buildings and/or equipment; complete related work as required within specific time frames; conduct and attend weekly meetings with project team to verify the projects schedule and review any work change orders that may affect the outcome of the projects; coordinate with the Building Division of the Development Services Department to ensure that all building plans and specifications are in compliance with all State and local building regulations; ensure contractor compliance with various government building regulations; assist in the preparation of bid specifications, requests for proposals and contracts; Conduct and represent the City at meetings and make presentations as required; participate in the development of various grant project proposals and implementation; assist in writing grants for capital improvement and major maintenance projects providing cost estimates; provide technical assistance to City staff as necessary; review contracts related to the section’s area of responsibility and make recommendations as necessary; approve and evaluate consultant and contractor pay requests; resolve difficult situations requiring diplomacy and tact; participate in the preparation and writing of Council agenda statements; prepare work schedules, initiate the start of projects, and coordinate work with contractors, utility companies, and City departments; participate in the preparation of the CIP (Capital Improvement Project) budget; prepare cost estimates for budget recommendations, and monitor and control expenditures; prepare rough sketches and drawings; answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints; operate City vehicles skillfully and safely; build and maintain positive working relationships with co-workers, other employees, and the public using principles of good customer service; perform other related duties as assigned. - Minimum Qualifications
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Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: three years of increasingly responsible experience in the construction of complex building projects as a project manager or superintendent AND training equivalent to an Associate’s Degree from an accredited college or university with major course work in project management, civil engineering, architecture, or a closely related field. License or Certificate: Possession of a valid California driver’s license.
- Knowledge, Skills and Abilities / Physical Demands and Working Conditions
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Knowledge, Skills and Abilities:
Knowledge of: principles and practices of building contract administration; principles of project management; current methods of building construction and related trade work; general knowledge of fire codes; pertinent local, State, and Federal rules, regulations and laws including storm water run off regulations, and mitigation measures regarding hazardous conditions such as asbestos and the handling of potentially dangerous materials; current methods of evaluating the need for building renovations or alterations; planning, scheduling, and estimating construction costs; operations, services, and activities related to the maintenance and repair of municipal buildings, facilities, and grounds; American with Disabilities Act (ADA) standards; principles and practices of work safety; computer equipment and software applications related to area of assignment. Ability to: organize, implement, and direct the building projects operations and activities; review and interpret building plans and specifications, codes, and local construction regulations; effectively communicate orally and in writing, technical information and decisions to contractors, architects, engineers, and the public; analyze situations accurately and exercise sound judgment in adopting effective courses of action; operate City vehicles observing legal and defensive driving practices; interpret ambiguities between the plans and specifications that may arise while in the field; administer contracts, read plans, and interpret specifications; evaluate the need for building renovations or alterations; assist in the development and monitoring of an assigned program budget; develop and recommend policies and procedures related to assigned operations; explain pertinent City and department policies and procedures; operate City vehicles observing legal and defensive driving practices; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work with various cultural and ethnic groups in a tactful and effective manner.
Physical Demands and Working Conditions:
On a continuous basis, sit at desk, stand, or walk for long periods of time; step over exposed footing, climb down into open areas to inspect plumbing pipes and connections; perform simple grasping and fine manipulations; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 50 pounds or less. See in the normal vision range with or without correction to read typical business documents, computer screens, blueprints, and drafting plans; hear in the normal range with or without correction. Primary work is in the field and involves exposure to the external environment when going to outlying offices, or performing fieldwork as described above. Some of the work is performed indoors in a carpeted and air-conditioned office environment with fluorescent lighting and moderate noise level. Work is frequently disrupted by the need to respond to in-person and telephone inquiries. - Additional Information
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Recruitment No. 21641212
To be considered, applicants must submit a City Application by 12:00 p.m. on the closing date listed. Candidates whose applications indicate education and experience most directly related to the position will be invited to participate in the selection process. All notices will be sent via e-mail. If e-mail address is unavailable, notifications will be sent via standard U.S. mail.
Unless otherwise noted, a passing score must be achieved at each step of the selection process in order to have your name placed on the eligibility list for hiring consideration. Note that the examination materials for this recruitment are validated, copyrighted and/or inappropriate for review.Note: The eligibility list established as a result of this recruitment will be for a duration of six (6) months, unless otherwise extended.
Vaccination Requirement for Candidates Seeking City Employment
The City of Chula Vista has adopted a policy that requires all candidates for City employment to be fully vaccinated for COVID-19, including variants, prior to being employed by the City, subject to limited exceptions. The City of Chula Vista adopted this vaccination policy as an emergency public health response to mitigate the negative public health consequences associated with increased incidence and test positivity rates and the prevalence of new virus variants, including increased hospitalizations, intensive care unit admissions, and deaths.As such, candidates seeking City employment will be required to: (1) be fully vaccinated (two weeks after completion of the entire recommended COVID-19 vaccination series) and (2) submit a copy of their COVID-19 vaccination card prior to their start date, unless a reasonable accommodation request for a medical or religious exemption has been approved.
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Middle Management/Professional Benefit Summary: Click here.
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01
The supplemental questionnaire is used to further evaluate your experience and education to determine your eligibility for this position. Please answer each question accurately and thoroughly. To be considered for this position, the experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History/Experience section of your Employment Application. Failure to complete the “Work History/Experience” section of the employment application will result in your application not being considered. Please do not refer your response to your resume. A resume will not be considered in determining your qualifications.- I have read and acknowledge the instructions stated above.
02
EDUCATIONWhich of the following best describes your highest level of education?
- Master’s degree or higher
- Bachelor’s degree
- Associate’s degree
- High School/GED
- None of the above
03
Which of the following best describes your major field of study?- Civil Engineering
- Architecture
- Construction Management
- Other
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If you chose ‘other’ in the above question, please indicate your major field of study.05
EXPERIENCEThe Building Project Manager will perform duties supervising and coordinating the management of all stages of construction for complex building projects, including capital improvement projects.
Which of the following best describes your experience performing such duties?
- More than five years of experience
- At least three years, but less than five years of experience
- At least two years, but less than three years of experience
- At least one year, but less than two years of experience
- No experience
06
Please describe your increasingly responsible experience performing duties supervising and coordinating the management of all stages of construction for complex building projects that qualifies you for this position. The experience you indicate must also be described in detail on the Work History/Experience section of your Employment Application.Your response must include the following information and format:
a. Organization/agency where you gained experience;
b. Period of employment (from-to);
c. Your official job title;
d. Your role and description of duties that support this experience.If you answered “No experience” to the previous question, please indicate “N/A”.
NOTE: Responses that are incomplete, do not address all of the items above, “See Resume” response, or responses in a narrative format will result in your application being rejected for lack of information. If you do not have experience, please indicate “no experience” below.
07
The following lists of functions/tasks represent important duties that may be performed by the Building Project Manager.Please check each function/task where you have a minimum of one year of professional, hands on experience in planning, organizing, coordinating, performing and/or completing as part of your professional job duties.
CHECK ALL THAT APPLY.
- Contract Management
- Coordinating and conducting quality control and/or special inspections
- Department of Industrial Relations (DIR) compliance management
- Preparation of bid specifications, requests for proposals and contracts
- Grant project proposals
- Cost estimates
- Preparation of work schedules
- Monitor and control of expenditures
- None of the above
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PROFESSIONAL PROJECT MANAGEMENT EXPERIENCECHECK ALL THAT APPLY.
- Mixed Use
- Commercial
- Industrial
- Government
- Large-scale residential development
- None of the above
09
Please describe your experience selected above. The experience you indicate must also be described in detail on the Work History/Experience section of your Employment Application.Your response must include the following information and format:
a. Organization/agency where you gained experience;
b. Period of employment (from-to);
c. Your official job title;
d. Your role and description of duties that support this experience.If you answered “No experience” to the previous question, please indicate “N/A”.
NOTE: Responses that are incomplete, do not address all of the items above, “See Resume” response, or responses in a narrative format will result in your application being rejected for lack of information. If you do not have experience, please indicate “no experience” below.
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APPLICANT’S ACKNOWLEDGMENT – NOTIFICATION VIA ELECTRONIC MAIL (E-MAIL)The City of Chula Vista’s Human Resources Department uses electronic mail (e-mail) to notify applicants of important information relating to the status and processing of your application. We do so as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Therefore, as an applicant, you are hereby advised of the following:
1. Ensure that the email address and contact information you provide is current, secure, and readily accessible to you. Do not share email addresses. Spam or other filters should be adjusted to accept our emails. We will not be responsible in any way if you do not receive our emails, i.e., for the non-delivery of email or if you fail to check your email-box on a timely basis, etc.
2. Read any notices we send carefully and in a timely manner. Follow further instructions, if any. We recommend that you print and keep a hard copy of our notices for your records.
- I acknowledge that I have read, understand, and agree to the above.
* Required Question
