Burbank Housing Hiring For Project Assistant at Santa Rosa, CA, United States Full Time

Job Description

COMPANY OVERVIEWFor over forty years Burbank Housing has helped shape Sonoma County. Born out of local government, we formed as a separate nonprofit with a mission to serve as many people in the North Bay as possible. We’ve built over 3,200 affordable rental units in over 70 properties, as well as building and selling over 1,000 affordable homes. We’ve created vibrant local communities that are carefully designed, professionally managed, and sustainable both financially and environmentally, to foster opportunities for people with limited-income of all ages, backgrounds and special needs. Beyond housing, we provide programming that envisions all residents will have the support and conditions they need to thrive. As a trusted affordable housing provider, Burbank Housing plays a leadership role in local, regional and national housing advocacy efforts.At Burbank Housing, we take care of our employees and provide a very competitive benefits package that includes medical coverage for employees and their families; paid vacation and holidays, life and disability insurance and a retirement plan.Everybody deserves a home. Join our team of dedicated professionals as we fulfill our community’s need for affordable housing.Summary: Under the direction of the VP of Residential Development, the Development Project Assistant works closely with the Associate Director of Housing Development, Project Managers, Assistant Project Managers and the Vice President of Residential Development on all projects under development, both rental and homeownership based. Responsibilities are varied and the ability to prioritize and manage multiple assignments is essential. Assistance includes a wide variety of project-related tasks, general corporate administrative tasks, securing financial commitments, tracking of lender requirements, marketing, grand openings, and follow-up with outside parties on requested items. This position requires a professional level of communication and interaction with contractors, lenders, owner/builders, and the public. The Project Assistant covers receptionist’s daily breaks and meal periods; he/she may also aid and support to the Communications and Human Resources Departments on community, corporate and employee events.Specific Duties and Areas of Responsibility include the following essential functions. This list is non-exhaustive and does not restrict the tasks that may be assigned:Development Department- General tasks and responsibilities1. Manage service and call back requests, and if necessary, coordinate visits to the homes to assess, photograph and on issues to the Construction General Manager.2. Draft business correspondence.3. Respond to requests for documentation from 3rd parties such as lenders, attorneys, contractors, title companies and consultants.4. Obtain Certificates of Status as requested.5. Prepare resolutions for funding applications.6. Complete grant/award applications for Development Department.7. Assist in preparing materials for public relations, presentations, and marketing, including media management and monitoring, e.g. press releases, clippings, etc.8. Monitor City and County Agendas.9. Other tasks as assigned.New Homeownership Projects1. Recruit interested first-time homebuyers including implementation of Affirmative Fair Housing Marketing Plan, scheduling public meetings and developing marketing materials.2. Ability to communicate clearly and professionally in fluent Spanish with current and prospective first-time buyers requiring translation services.3. Attend informational and finance meetings and provide translation services as needed.4. Work with the homeownership team to screen applicants for eligibility.5. Prepare lender packets.6. Maintain applicant status spreadsheet.7. Pre-application processing.8. Time keeping tasks.9. Meetings with applicants/homeowners.10. Coordinating large homeownership meetings, providing translation etc.11. Provide regular email communication updates with buyers and primary mortgage lender.12. Assist Construction staff with office related tasks.13. Prepare quarterly and annual s.14. Assist Associate Director of Housing Development, Project Managers, Assistant Project Managers and Development Accountant with ongoing tasks throughout construction.Project Related ResponsibilitiesA. Assist in planning entitlement application and submittals for construction permits, including coordination with architects, engineers, contractors, etc.B. Produce spreadsheets, flow charts and other applications as needed.C. Assist in preparation of financial applications.D. Solicit bids for professional consultants/contractors and process change orders.E. Work with Project Managers on timeline for tasks.F. Submit quarterly and annual s to funding sources.G. Provide support on loan closings, cost certifications, placed in service packages etc.H. Administer vendor contracts and change orders.I. Coordinate energy incentives and rebate programs for all projects.J. Other tasks as assigned.Asset Management Support Responsibilities1. Assist in planning entitlement application and submittals for construction permits,2. Gather all permanent documents in our Development electronic files, including all applications (which BH received funding).3. Set up a temporary file (electronically) to prepare for Image Silo, etc. submittals.4. Applications – hard copies & electronic (on-line) prepare to get into Image Silo.5. Communications Manager Support Responsibilities1. Photo organization and tagging systems2. Property stationery updates3. Property profile information (for website and outreach materials)Other duties as assigned.Job Knowledge/Skills:

• Commitment & enthusiasm towards achieving Burbank Housing’s Mission and Vision Statements.
• Ability to multi-task, prioritize work from multiple staff members and demonstrate initiative.
• Ability to develop understanding of the various entities (corporation and limited partnerships) created in the course of low-income housing development.
• Excellent writing and oral communication skills, including cross-cultural skills.
• Strong analytical skills and ability to identify and interpret information.
• Working knowledge of computer software and systems: Windows XP, and Microsoft Office Suite: Word, Outlook, Excel, Access and PowerPoint.
• Title escrow, real estate lending, or legal office experience is desired.
• Familiarity with government housing programs on federal, state and local levels is helpful.

Qualifications Requirements: The requirements listed above are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made (except experience levels) to enable individuals with disabilities to perform essential job functions.Education and/or Experience: At least two (2) years experience in office administration; or two (2) years of related college course work; or a combination of work experience and college work is required. Experience in real estate, lending, or construction is desired.Language Skills: Possess strong written and oral communication skills that include: business correspondence, s in both written and email formats. Fluent Spanish/English bi-lingual skills are required. Ability to communicate both verbally and in writing Spanish, and to make oral presentations in both English and Spanish.Reasoning Abilities: The ability and willingness to learn to interpret budgets, government regulations, compliance, and professional’s journals. Ability to collect data, establish facts, and draw valid conclusions. Ability to interpret and create spreadsheets.Other Skills and Abilities: Possession of a valid California Drivers License, a good driving record, and automobile insurance per requirements of the State of California. Ability to work with individuals and/or groups, both in a public and private arena. Contacts may include public agency officials, housing development professionals, and representatives of the business and financial community.Work Environment: The noise level in the work environment is usually moderate.Physical Demands: While performing the duties of this job, employee is regularly required to walk; sit; use hands to handle objects/operate keyboard, tools or controls; reach with hands and arms; stoop; kneel and crouch; talk and hear.Job Type: Part-timePay: $19.00 – $20.00 per hourSchedule:

• Day shift
• Monday to Friday

COVID-19 considerations:
We encourage employees to social distance and to wear a face mask as they see fit.Education:

• Associate (Preferred)

Experience:

• Microsoft Office: 2 years (Preferred)
• Customer Service: 2 years (Preferred)
• Office experience: 1 year (Preferred)

Language:

• Spanish (Required)

Work Location: One location