Bushnell University Hiring for Administrative Assistant, Academic Deans at Eugene, OR Full Time

Department – Academic Affairs
Supervisor – Dean of Arts & Sciences
Benefits – Yes
Status –
Full-time, 12-month

Job Summary

The administrative assistant position reports to the Dean of Arts &
Sciences with the primary responsibility to provide administrative support to the deans of Business, Music, Nursing, Bible & World
Christianity, and Arts & Sciences. This position will manage the department budgets, manage calendars, produce reports and departmental
correspondence, coordinate department events, liaise with other departments across campus as required, and provide support to faculty.

Strong organizational skills, the ability to handle multiple tasks, excellent oral and written communication skills, and strong technical
skills are essential to the administrative assistant position. The position requires effective interpersonal skills along with the ability
to work both individually and as part of a team. Due to the nature of the position, a high level of confidentiality is required at all
times.

Position Duties & Responsibilities

• Provide administrative and clerical support for academic deans,
  including (but not limited to) budget preparation, timely issuance of adjunct contracts, and coordination of departmental events.
• Keep the appointment calendars for the deans and schedule appointments with faculty, students, and others, as required.
• Provide
  administrative support to the deans(including scheduling, creating agendas, and recording of minutes, as required).
• Assist the
  deans in liaising with relevant accrediting bodies, as required.
• Assist the deans in the coordination and execution of departmental
  events including but not limited to advisory boards meeting, accreditation site visits, and music events and productions.
• Coordinate student workers to provide support for the respective schools.
• Work closely with the Registrar and deans to ensure
  student petitions are processed in a timely manner.
• Coordinate new-hire paperwork and on-boarding for all new adjunct hires in the
  respective schools.
• Manage department purchases to ensure budget is maintained.
• Make travel arrangements for deans and
  faculty, as required.
• Communicate relevant information to students, faculty, and staff in a timely manner.
• Liaise and
  cooperate with other Administrative Assistants to facilitate communication between departments.
• Liaise between faculty members and
  the textbook seller to maintain current textbook listing, deadlines, and adherence to federal guidelines. Provide textbook support to
  faculty and students.
• Accept new projects as assigned and be alert to new initiatives that are consistent with the general scope of
  the position.

Experience and Qualification Requirements

• Minimum of Bachelor’s degree;
  Master’s and experience in higher education administration support and academic service is preferred.
• Candidate must be
  actively engaged in a Christian congregation and able to identify with and support the Bushnell Theological Context for Community
  statement.
• Ability to utilize Windows and Microsoft based software including Word, Excel, PowerPoint, Teams, etc. Willingness to
  learn Student Information System (Jenzabar)
• Experience utilizing e-mail for the purposes of organizational communications.
• Excellent communication skills with demonstrated ability to communicate effectively using tact, patience, and courtesy with individuals
  from diverse backgrounds and cultures, as well as the ability to deliver presentations.