Bushnell University Hiring for Administrative Assistant for Teacher Education and Psychology & Counseling at Eugene, OR Full Time

The Administrative Assistant position reports directly to the Associate Dean of Teacher Education and
supports both the School of Education and the School of Psychology and Counseling. The Administrative Assistant provides clerical support to
the respective deans, faculty, and staff of both of these departments, as directed by the dean(s). Primary responsibilities include a wide
variety of clerical duties that support and enhance department functions and operations.

Position Duties &
Responsibilities to include, but not limited to:

• Assist deans with program, procedural, and policy
  reviews of program manuals; prepare manuals as edited; assist with management of manual production;
• Produce departmental
  correspondence; manage calendars, and liaise with other departments across campus as required; assist program faculty as directed by
  dean(s);
• Attend various meetings as assigned; take and transcribe meeting minutes as required by the dean(s); reserve rooms for
  events; secure lodging and travel accommodations; schedule and organize conferences, interviews, meetings, workshops, and seminars;
• Student file management; maintain files; complete data entry, reports, and spreadsheets using various software programs;
• Generate and submit adjunct contracts;
• Track and post department syllabi to the network folders;
• Complete and submit
  State Board licensing forms;
• Draft and collect school district agreements;
• Process departmental invoices, visa
  reconciliations, ordering, and other budget related tasks
• Provide clerical support to the deans and EDUCs Field Placement
  Coordinator and Licensure Specialist
• Manage mileage reimbursements for field supervisors
• Assist with job vacancies, hiring
  logistics, and onboarding of new staff/faculty
• Support departments with accreditation requirements, as needed
• Prepare
  clinic fee deposits; reconcile monthly Visa statement;
• Calculate honoraria, prepare check requests, track and generate
  vouchers;
• Field general questions; work with students, faculty and staff across campus; respond to and direct inquiries as
  appropriate; review and route telephone calls;
• Maintain supply inventories; order desk copies/textbooks as instructed by the
  dean(s);
• Submit work orders;
• Keep department(s) bulletin board updated;
• Assist in maintaining a clean and tidy
  work environment;
• Potentially oversee student workers

Additional information can be found at https://www.bushnell.edu/careers/admin-asst-teacher-ed-psy-coun/