Cable Television Laboratories, Inc Hiring for CableLabs – Executive Assistant Job at Louisville, CO Full Time

The Executive Assistant provides administrative support to the Chief Marketing Officer, Chief Financial Officer, and Chief Technology Officer. CableLabs is looking for an Executive Assistant who can make an impact. This is a highly visible role both internally and externally with our member community. The role demands an individual who is a self-starting professional, thrives in a fast-paced environment, processes information quickly and makes intelligent, well-informed decisions. The work is not only challenging and requires thinking on your feet, along with natural curiosity and tenacity. Teamwork is a key ingredient to success for our ideal candidate. This Executive Assistant will be essential in ensuring smooth day-to-day operations and administrative support for C-Suite Executives.

• Responsible for heavy calendar management; requiring interaction with internal/external executives and assistants to coordinate a variety of customer and internal cross-organizational meetings and conference calls. Proactively address schedule conflicts, prioritize appointments to optimize impact of executive’s time and impact. Forward looking with upcoming events, meetings, travel and company objectives.
• Responsible for domestic and international travel for meetings, speaking engagements, and conferences, which may require coordination of travel with others, planning and organizing local logistics; proactively monitoring and dealing with highly variable travel, logistics, schedule, weather conditions and other factors; including airfare, hotel, rental car, ground transportation, etc., providing detailed logistics.
• Assistance in assembling and managing corporate department budget, updating of executive department financial statements as requested, pulling reports from financial reporting systems and sales reporting systems.
• Orchestrate the execution of internal and customer offsite meeting events, designing all logistics of the event to achieve executive’s desired business results. Logistics include – venue, attendees, room setup design (culture, team building, strategic, professional, etc.), activity flow, materials, digital technologies, food selection appropriate to the event, etc.
• Coordinate meetings and conference calls and communicate the appropriate details to all attendees; prepare meeting rooms, initiate conference calls, prepare technology for presentations and communication.
• Coordinate and prepare meeting materials for company and department all employee meetings, including updating company metrics and Objectives and Key Results (OKRs), and integrating content from other departments and leaders.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives.
• Screen incoming calls (light), email, and other correspondence responding and delegating independently when possible.
• Manage and maintain contacts and files.
• Interact with customers with professionalism and the utmost discretion.
• General administrative duties such as digital filing, opening mail, shipping, and general mail correspondence.
• Prepare and submit expense reports for executive; validate, assist and approve expense reports for direct reports.
• Attend department staff meetings, keeping records of minutes.
• Other duties as assigned.

Required Skills

• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Proficiency in Salesforce for customer contacts, communications and reporting preferred.
• Ability to communicate effectively and professionally.
• Business sense – has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence – perform duties at the highest level possible on a consistent basis.
• Excellent communicator – able to interact with people of all levels in a confident, professional manner. Strong written and verbal communication skills.
• Ability and temperament to work with sensitive information.
• Service focus – dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
• Exercise good judgment in diverse situations.
• Maintain a realistic balance among multiple priorities.
• Provide support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.

Required Experience

• Bachelor’s degree preferred. Equivalent work experience will be considered.
• 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.

Working conditions and physical requirements

This job operates in a professional office environment and routinely uses standard office equipment. May be required to lift, move and transport equipment and/or materials up to 10lbs.

Benefits

CableLabs offers a comprehensive total compensation and benefits package. This position is eligible for bonus incentive compensation up to 20% of base salary. In addition, CableLabs offers a 401(k) with an employer match up to 6%, and an ADDITIONAL 8% contribution to 401(k) which is all fully vested after only two years of employment. We offer 10 paid holidays, unlimited PTO, flexible work arrangements, support for working parents, and a focus on work/life balance. Our benefits package to support employees and their family’s wellbeing includes medical, dental, vision insurance, flexible spending and health savings accounts- with! employer contribution, as well as company paid long-term care insurance, Life/AD&D insurance, short-term and long-term disability, and legal support. There are several additional and supplemental benefits including but not limited to cancer, hospital, and accident insurance, Employee Assistance Program (EAP), tuition reimbursement, and paid family and medical leave.

CableLabs is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment decisions are decided on the basis of qualifications, merit, and business need. If you need assistance or an accommodation due to a disability, you may contact us at [email protected] or 303-661-3307.