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Full Job Description
This job description serves as a guide for establishing the criteria to fill a specific job, and to assist in employee evaluation related to that job. The description is subject to change at management’s discretion, and may include additional or different duties as assigned or directed.
Job Summary
Responsible for administrative and reception duties for the Human Resources Department. Additional responsibilities include assisting with recruitment, payroll, staff recognition, benefits administration, employee onboarding and training events.
Essential Job Functions
Greets all phone inquiries and visitors to Human Resources answering their question(s) or taking personal responsibility to get the answer or facilitating appropriate transfer of questions to appropriate Human Resources representative; assists staff with forms and information inquiries.
Retrieve, sort, and file all information in accordance with filing system used, maintaining an arranged filing room. Assist with conducting file audits.
Answer multi-line telephone within three rings, convey messages and answer questions.
Perform a variety of administrative functions that supports the Human Resources department: data entry, file management and annual file purge, preparing copies, basic employment verifications, reference checks, training class registration and preparation of materials, termination letters, compiling and distributing monthly reports, sympathy cards, etc.
Assist HR Management with data entry and validation of employee’s information into HRIS system, ADP Workforce Now.
Assist HR Management with recruitment and retention through department’s HRIS system, ADP Workforce Now.
Sets interview appointments for hiring department managers, follows up accordingly with additional interviews.
Maintain recruitment and training spreadsheets, sends updates to managers as assigned.
Assist applicants with online applications and questions.
Maintain orderliness of office supplies and equipment.
Provides administrative and organizational support for all human resources related functions. Sends reminders and assists with planning and execution of all staff functions such as recognition events, quarterly town hall events, monthly benefits orientations, new hire orientations, blood drives, health fairs, career fairs, etc.
Maintain Human Resources bulletin boards and other posting locations as needed.
Prepare correspondence and memos as needed.
Performs other job-related duties as needed or directed.
Education, Experience and Skill Requirements
2-3 years Human Resources administrative experience required.
Experience working in the hospitality industry is preferred.
Experience working with HRIS systems, preferably ADP Workforce Now
Associates Degree in Human Resources administration or HS Diploma -OR- Any combination of academic education, professional training or work experience, which demonstrates the ability to perform the duties of the position.
Excellent organizational and communication (both verbal and written) skills.
Have a general understanding of employment laws
Ability to work independently in a timely and productive manner.
Flexibility in a busy atmosphere, managing multiple projects simultaneously.
Proficiency in Microsoft Word, Excel, Power Point and Outlook.
Ability to interact with a variety of people and provide excellent customer service.
High attention to detail and accuracy with all work.
Ability to maintain confidentiality of sensitive staff information.
Bilingual skills (Spanish or French) preferred.
Carillon Miami Wellness Resort is an equal opportunity employer.
