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Job Summary
Central Washington University is recruiting two Construction Project Coordinator 3 to join our Capital Planning and Projects team in Ellensburg, Washington. This role is an important member of our team as they enhance the vision for the University. The role is a project campus-based position, which means you get to see the lives you are impacting. We’re offering a salary, depending on experience, from $75,120 – $101,052 annually plus the awesome CWU benefits.
Who we are:
We are a team of individuals committed to Changing Students’ Lives. No matter what job, each of us plays a part in supporting and empowering our students to fulfill their dreams.
Working in higher education provides career growth and career choice. Think of a university campus like a mini city, operating across 380 acres. You’ll find diverse academics, libraries, athletics and sporting events, full service and quick serve dining, conferences and events from small to large, recreation centers, housing for ~10,000 students, health services, police and public safety.
Central Washington University has been named a Fulbright U.S. Scholar Program Top Producing Institution for the 2022-2023 academic year. In addition, for the seventh time in eight years, CWU is a recipient of the prestigious Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity magazine. Come join us on our journey to encourage, inspire, and create spaces where all identities thrive on campus.
Tour our campus in Ellensburg here. www.youtube.com/watch?v=HjdhOegDa9A
This opportunity at Central Washington University presents the opportunity to make a lasting impact on the campus community by shaping the physical academic environment through innovative design & construction, sustainable practices, & creative pedagogy. Nestled in the valley of Kittitas County, CWU sits in the city of Ellensburg, that provides a slower pace of living, smaller population density and optimal work/life balance set to the traditional collegiate experience of the CWU Wildcat Spirit.
This position is expected to renew on July 1, 2025, and it is contingent upon continued project(s) funding that occurs on a biannual basis from the Office of Financial Management (OFM) (Capital budget requests | Office of Financial Management (wa.gov), which has maintained an over 30 year streak of project & minor work funding.
What we offer:
Our investment in you begins the day you join our team, a healthy and successful future for you is important to us. We offer medical, dental, life and disability insurance, retirement and optional savings plans, tuition assistance for you and your dependents, discounts across town, an employee assistance program for individualized counseling, and a wellness incentive program. Learn more: www.cwu.edu/hr/benefits-perks-discounts.
The Role:
As a member of the Capital Planning & Projects, the Construction Project Coordinator functions as a specialist level construction coordinator responsible for the overall contract administration of assigned Capital projects including: (major capital projects, minor works, auxiliary, and some IPR (Internal Project requests) from pre-planning through project warranty. Project lead duties include: developing preliminary project budgets, providing cost engineering expertise, and monitoring project schedules. As liaison for the university, this roles serves to protect the interest of CWU in their coordination with consultants, vendors, and contractors for the university through building and verifying scopes of work, coordinating contract document development, construction bid management, contract execution (with assistance from contract specialist), site mobilization coordination, verifying conformance to scope of work, approving invoice application, change order management, and project closeout. All employees are expected to support CWU’s commitment to diversity and to bring and support inclusion into the university environment.
Job Duties
Construction:
- Oversee all construction project activity, including pre-planning project cost control, construction, and warranty to ensure contractual compliance.
- Read and understand construction plans, specifications, submittals and other related documents.
- Serve as the university’s representative responsible for contract administration of assigned construction projects.
- Serve as a liaison between university community and external contractors to minimize the impact of construction activities with normal university operations. This may include similar involvement with external groups depending on partnering relationships on specific capital projects.
- Direct and monitor progress of the work to ensure compliance with university design and construction standards and specified project requirements.
- Coordinate construction observations of the work by project architects and engineers, consultant inspection services, university project representatives, and code compliance officials, including the building inspector and fire marshal.
- Evaluate, review and document proposed changes to the work with impacts and adjustment to contract amount and/or time.
- Review invoices and applications for payment and approve or reject.
- Prepare project correspondence, documentation, and project status s.
- Manage interpretation, advice concerning corrective actions, and inform Director of Capital on disputes, claims, and other differences between the university and the contractor.
- Monitor day-to-day construction activities.
- Ensure critical field communication or directives are backed up and supported with physically documentation whether hard copy or digital such as email.
- Ensure all project communication is retained in departmental files, registries or archives as they are public record.
- Provide project and contract data entry within Asset Works (AiM) management tool.
- Maintain constant communication with team members, stakeholders and sponsors regarding status, communications, strategies, risks, issues and delivery dates. Facilitate communication between all stake holders of projects. Work with the Directors of maintenance to schedule supplemental labor force pursuant to the execution of departmental projects or in support of Capital projects.
- Work with Campus police and parking services regarding coordination of project laydown site and contractor parking.
Pre-Design/Design:
- Assist building committees in the development of project programs.
- Prepare cost estimates for initial capital budgeting.
- Manage committees and user groups during project to ensure needs are met within established budget parameters.
- Assigned authority to review and approve work performed by consultants teams to ensure compliance with university design and construction standards.
- Coordinate, oversee, and review the development of architectural and engineering design and construction documents for a variety of concurrent capital projects.
- Manage verification of project program requirements with design teams, oversee preparation of environmental impact statements (SEPA), establish project scopes of work and project schedules, review and evaluate construction proposals, bids, submittals, a other documents for compliance with university design and construction standards as well as budgetary limitations.
- Ensure all project reviews conducted and relevant permits are obtained.
- Assist in the planning of minor works projects and their execution.
- Manage day-to-day consulting activities.
Post Construction:
- Coordinate final inspections; review and recommend project for substantial completion, final completion and final acceptance to the Director of Capital Planning.
- Coordinate, direct, review and provide recommendations for updates to the design/construction standards.
- Coordinate inspections and coordinate obtaining necessary approvals for building occupancy.
- Oversee project closeout processes including record documents, operation and maintenance program, and project warranty.
- Provides input and performs other functions in support of ongoing systems maintenance, enhancement, and other projects, including assistance with solution requests, business cases, potential building and infrastructure system failures, and project portfolio management.
- Follow up with customers to assess overall satisfaction.
- Perform other duties as assigned.
Minimum Qualifications
- Bachelor’s degree in construction management, architecture, or engineering, or closely related field.
- Experience in managing complex construction projects.
- Knowledge of estimating, construction methods, generic engineering principles, equipment and technology.General knowledge of building codes.Experience using Microsoft Office software, including MS Word, Excel, PowerPoint and Project and/or similar software to maintain cost data, prepare s, etc.Ability to work well with others.
- Ability to track work and meet deadlines.
- Ability to follow written and verbal instructions and communicate both orally and in writing in a clear and professional manner.
- Able to work independently and monitor progress against defined parameters.
- Demonstrated willingness and/or experience working with students and/or co-workers from a wide range of abilities, backgrounds and experiences.
- OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position.
Preferred Qualifications
- Experience with capital projects.
- Experience with navigating construction disputes.
- Life experiences that demonstrate an ability to contribute to CWU’s commitment to inclusion and diversity.
- Associate Estimating Professional Certification.
- Certification in a Project Management related discipline.
- Knowledge of Asset Works AiM project management system.
- Knowledge of other related construction software such as: AutoCAD, Bluebeam, Revit, Procore, NewForma, Prolog.
- Experience or interest in mentoring students from a variety of backgrounds.
Competencies
- Perform our Best: Interact daily with faculty, students, staff and others in the campus community in a professional manner. Treat others and be treated with respect; perform with integrity, honesty and professionalism; participate constructively in open communication; help to resolve issues and difficult situations in ways that reduce conflict and maintain good working relationships; improve work performance and take an active part in generating a mutually supportive environment. Recognize that diversity is an asset and value cultural, physical and professional differences.
- Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines and work schedules.
- Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
- Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
- Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
- Commitment to Diversity: Recognizes the value of diversity and helps create environment that supports and embraces diversity.
Don’t meet every single requirement? At CWU we’re dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every requirement, we encourage you to apply anyway. This may be the job for you!
Pay, Benefits, & Work Schedule
Salary: $6,260 /month with periodic increases up to $8,421 /month
Schedule/Appointment: Monday – Friday, 7:00am-3:30pm (1/2 hour lunch) / This position is expected to renew on July 1, 2025, and it is contingent upon continued project(s) funding
Working Conditions: Work is split between indoor office setting and outdoor setting.
It is essential to be able to perform periodic data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.
This position may work outdoors in coordination with contractors, and at times hot/cold/noisy/dirty/wet/confined areas such as mechanical rooms, manholes and excavations, and may need to physically access work areas with the equipment and tools necessary for observation or coordination of the job. This position is considered an essential position and availability will be required to respond to University emergencies.
Benefits: CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit: www.cwu.edu/hr/benefits-perks-discounts.
An employee of CWU may be eligible for the Public Service Loan Forgiveness Program if the employee has student loans. To learn more, visit: https://ofm.wa.gov/state-human-resources/public-service-loan-forgiveness-program.
How To Apply
To apply for this position, you must complete the on-line application and attach:
- A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting;
- Resume including work history, education, training; and
- Contact information for three professional references.
Screening Begins: May 10, 2023 and open until filled
**Priority will be given to applications received by the screening date. Incomplete applications may not be considered.
Contact Information
Name: Delano Palmer
Title: Director of Capital Planning & Projects
Email: [email protected]
Phone: (509) 963-2906
Website: www.cwu.edu
Please contact Human Resources at [email protected] or 509-963-1202 if you require technical assistance with the on-line application process.
Conditions of Employment
Prior to employment, final candidate(s) will be required to sign a Sexual Misconduct disclosure in pursuant to RCW 28B.112.080 and submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access.
