Christie Lites Hiring for Operations Admin Manager Job at Remote Full Time

JOB PURPOSE

The Operations Admin Manager oversees missing rental equipment, creates reports, approves Temp Labor costs and communicates with Operations.

RESPONSIBILITIES

• Completes missing equipment process.
• Performs billing missing rental (BMR) functions.
• Approves Operations Temp Labor invoices for Accounts Payable.
• Creates OPEX Reports.
• Processes Close Requests.
• Prepares Quarterly ZOPER Service Reports.
  
• Processes Mass check in requests.

1. COMPLETES MISSING EQUIPMENT PROCESS BY:

• Running the QOC report and selecting shows where the return-count was completed for the previous business day.
• Selecting orders with outstanding gear (missing equipment).
• Sending out appropriate notifications.

2. PERFORMS BILLING MISSING RENTAL (BMR) FUNCTIONS BY:

• BMR Gear per requested from Rep support
• Annual BMR process for all BMRs outstanding that are 60 days old or greater.

3. APPROVES OPERATIONS TEMP LABOR INVOICES FOR ACCOUNTS PAYABLE BY:

• Reviewing Ops Temp Labor invoices sent through accounting department
• Comparing invoices to weekly Temp timesheet log provided by Warehouse Supervisor
• Resolving conflicts when temp labor Invoice does not match timesheet by following up with Warehouse Supervisor and/or Temp Labor provider.
• Approving qualified invoices to Accounts Payable for payment.

4. CREATES OPEX REPORTS BY:

• Running necessary back up detail reports from Nexus
• Compiling the Quarterly OPEX report.
• Submitting to the appropriate parties.

5. PROCESSES CLOSE REQUESTS BY:

• Reviewing Order Close Requests.
• Identifying orders for problems such as missing gear, outstanding invoices, or other reasons why closure may be problematic.
• Notifying the appropriate party so the outstanding issue can be rectified.

6. PREPARES QUARTERLY ZOPER SERVICE REPORTS BY:

• Running a Past Service for the prior Quarter for all orders with ZOPER as the Rep that incurred costs the prior quarter and provide a summary report to the ROD and VP Operations.

7. PROCESSES MASS CHECK-IN REQUESTS BY:

• Vetting requests from Warehouse Supervisors immediately.
• Approving mass check-ins which qualify.

Requirements

PERSONAL ATTRIBUTES

• Extremely high level of attention to detail and organization.
• Results and success driven.

PROFESSIONAL ATTRIBUTES

• Highly organized with exemplary administrative and communication skills.
• In-depth knowledge of Microsoft Office suite of products.
• Exemplary leadership and ability to train and evaluate employee performance levels.