City of Blackfoot Hiring for Police Records Clerk at Blackfoot, ID Full Time

GENRAL PURPOSE:
Provides a variety of office support ranging from routine to difficult for the Police Department and sworn staff, which may include typing, word processing, receptionist duties, grant writing, specialized record keeping, data entry and document processing and filing; and performs related work as assigned.
CLASS CHARACTERISTICS:
This is a part time hourly individual, fully competent to independently perform a variety of responsible records processing and public support duties.

SUPERVISION RECEIVED
Works under the general supervision of the Police Department Office Manager

ESSENTIAL FUNCTIONS:

• Processes a variety of specialized documents related to the law enforcement function such as incident reports, walk-in accident reports, etc.; enters appropriate information into various computer systems following established guidelines.
• Assists and covers department’s administrative assistant position in absence of incumbent.
• Periodically viewing elicit or disturbing content for report redaction, court preparation, and property handling may affect mental health due to the nature of the images, videos, and reports.
• Prepares crime statistic information submissions to the State and FBI.
• Receives non-emergency calls from citizens; refers callers to appropriate sworn staff; provides factual information regarding departmental policies and procedures.
• Accesses law enforcement computer systems to obtain information regarding warrants, criminal histories, citations and related police records.
• Duplicates records for release to sworn personnel, other agencies, attorneys and the public following established procedures and guidelines.
• Type correspondence, reports, forms and specialized law enforcement documents from drafts, notes, dictated tapes, or brief instructions using an office computer or; may compose standard correspondence from brief instructions.
• Proofreads and checks typed materials and own work for accuracy, completeness, compliance with departmental polices, and correct English usage, including grammar, punctuation, and spelling.
• Enters, edits and retrieves data and prepares periodic or special statistical reports, using a computer system following established formats and menus or by manual methods; performs production computer information entry, including the proper coding of information entered.
• Prepares and updates a variety of reports and records which may require the use of arithmetic calculations and consolidating materials from several sources.
• Establishes and maintains office files; researches and compiles information from such files; purges files as required; maintains a variety of logs related to law enforcement activities.
• Operates standard office equipment, including work processors, computers, facsimile equipment and central telephones.

IMPORTANT:
Performs such office and law enforcement support activities as opening and distributing mail, issuing bicycle and dog licenses, and processing incoming and outgoing mail.
May be required to assist with female suspects and victims.
QUALIFICATIONS:
Standard office practices and procedures, including filing and the operation of standard office equipment.
Business arithmetic.
Correct business English, including spelling, grammar and punctuation.
Business letter writing and the standard format for typed materials.
Techniques for dealing with the public, in person and over the telephone.
Use of specified computer applications involving word processing, data entry and/or standard report generation.
Law enforcement records and document processing policies and procedures.
Basic statistical report preparation practices.
Basic law enforcement concepts and terminology.
SKILL IN:
Performing detailed law enforcement office support work accurately.
Maintaining accurate records and files.
Making accurate arithmetic calculations.
Typing at a rate of 40 words per minute from printed copy.
Understanding and following oral and written directions.
Establishing and maintaining effective working relationships with those contacted in the course of work.
Composing correspondence independently or from brief instructions.
Transcribing various materials from dictating equipment.
Entering numerical and related information into a computer system.
Using initiative and independent judgment within established procedural guidelines.
Dealing successfully with the public, in person and over the telephone, often when relations may be strained or difficult.
PHYSICAL DEMANDS:
Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials, and hearing and speech to communicate in person and on the telephone.
Have the ability to lift items up to thirty-five pounds and carry these items up and down stairs.
Drive a city motor vehicle.
Maintain physical and psychological levels to perform and meet the demand of the position.
WORKING CONDITIONS:
May attend meetings and functions outside of normal working hours.
LICENSING AND CERTIFICATION:
Possess a valid Idaho Class D driver’s license.
Pass a detailed background investigation.
Subject to Polygraph examination (lie detector)
BACKGROUND:
Any combination of education, training, experience, and knowledge, which would provide the required ability to perform the task of Police Records Clerk.
One year of clerical or office assistant experience. Experience in a law enforcement setting is desirable.
This class description lists the major duties and requirements of the job and is not all-inclusive. Incumbents may be expected to perform job-related duties not included in this document and may be required to have specific job-related knowledge and skills.

Job Type: Part-time

Pay: $14.61 – $20.16 per hour