City of Box Elder Hiring for Executive Assistant at Box Elder, SD Full Time

Welcome to the City of Box Elder, the “Gateway to the Black Hills” of South Dakota and home to Ellsworth Air Force Base. We are a small but dedicated group of professionals that takes pride in our work and loves serving our vibrant community. The City of Box Elder has an opening for an experienced person to join us as Executive Assistant to our City Administrator/CFO. This individual would become part of a dynamic, engaging team that values the contributions made by its employees and encourages professional development. Please read on to find out more about this position and how to apply.

Essential Functions

Represents the City Administrator and serves as a liaison with the City Council, City staff, representatives of other organizations and the public by obtaining and providing information, facilitating the resolution of problems and concerns, and ensuring a timely response.

Maintains a detailed calendar of events, meetings and other activities requiring the City Administrator’s attendance; ensures that the City Administrator is cognizant of the calendar and has all required information and other materials for such functions.

Receives and screens visitors, emails, and telephone calls, providing information and resolving issues which regularly require the use of judgment and the interpretation of policies and procedures; prioritizes contacts for effective issue resolution.

Researches, compiles, and summarizes a variety of informational or statistical materials; contacts representatives of various City departments to obtain materials.

Attends City Council meetings and selected committee and other meetings as required.

Relieves the City Administrator/CFO of certain administrative matters by following up on projects, transmitting information, and keeping informed of pertinent activities.

Reviews materials produced by others for the City Administrator/CFO’s signature for procedural and typographical accuracy.

Composes drafts and a wide variety of finished documents from notes, brief instructions, or printed materials; initiates correspondence and varied written materials independently; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.

Organizes and maintains various administrative, reference, personnel, and follow-up files.

Promotes and supports the overall mission of the City by demonstrating courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.

Knowledge and Skills Required by the Position

Required Knowledge

Policies and procedures of the department to which assigned.

Use of specified computer applications involving word processing, data entry and/or standard report generation.

Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats.

Business arithmetic; applicable regulations, policies, and statutes.

Office administrative practices and procedures.

Business letter writing and the standard format for typed materials.

Record keeping principles and practices.

Correct business English, including spelling, grammar, and punctuation.

Techniques for working with the public, in person and over the telephone.

Required Skills

Performing technical, specialized, and complex office support work.

Reading and explaining rules, policies, and procedures.

Analyzing and resolving varied office administrative problems.

Organizing, maintaining, and researching office files.

Composing correspondence independently or from brief instructions.

Compiling and summarizing information and preparing periodic or special reports.

Using initiative and independent judgment within established procedural guidelines.

Organizing own work, setting priorities and meeting critical deadlines.

Contributing effectively to the accomplishment of team or work unit goals, objectives, and activities.

Working collaboratively with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds.

Education and Experience:
Two (2) years of college level course work in business, office administration, management or a field related to the work; AND four (4) years of administrative support experience; OR an equivalent combination of education, training, and experience.

Conditions of Employment:
A candidate receiving a conditional offer of employment will undergo a background investigation and drug screening.

The City of Box Elder has a generous paid time off program, 10.5 paid holidays per year and excellent benefits which include 100% employer paid health, dental, and vision for the employee.

The City of Box Elder is an Equal Opportunity Employer.