City of Burlington, Vermont Hiring For Accounting Assistant at Burlington, VT Full Time

General Purpose

This position is primarily responsible for processing and monitoring payments throughout the city’s automated accounts payable system, including all internal reporting and ensuring compliance with policy & procedures and clearing cashed checks in the system.

Union Affiliation: American Federation of State County and Municipal Employees (AFSCME)

Pay Grade: 14 – $25.45 to $28.35 Hourly

Essential Job Functions

• Audits invoices for all Departments for accuracy and to ensure compliance with Department Purchasing Procedures. Prepares accounts payable (AP) invoices for payment. Resolves vendor statement discrepancies.
• Produces all AP reports and files; including but not limited to, AP distribution report.
• Adheres to Accounts Payable internal controls; including but not limited to, purchase orders, invoice payment approval, W-9 verification for accuracy, etc.
• Clears electronically all AP and payroll checks, from various accounts assigned.
• Processes manual AP checks as needed.
• Reconciles Accounts Payable to General Ledger on a monthly basis under supervisor’s direction.
• Assist in the preparation of audit schedules and testing by pulling invoices and backup as directed by supervisor for the year-end audit.
• Assists supervisor with preparation of yearly 1099 reporting.
• Assesses, individually and as part of a team, and recommends to supervisor ways to reduce the city’s purchasing costs.
• Performs other responsibilities in the absence of co-workers and during periods of high volume as directed. Provides support to Senior Accountant in oversight of the city’s fixed assets on a monthly basis by; pulling and sorting invoices, identifying new fixed assets, and entering new fixed assets in the fixed asset software for tracking purposes under supervisor’s direction. Administers the record retention and retrieval program for AP records, including but not limited to: cataloging, maintaining records listing, and coordinating destruction of records, etc. Performs other duties as required or assigned in the absence of co-workers and during periods of high volume as directed by supervisor.

Qualifications/Basic Job Requirements

• High school diploma and three years relevant experience in accounting required. An Associate’s Degree in Accounting or related field is preferred.
• Ability to operate in a Windows based operating environment using word-processing, spreadsheets and database software required.
• Must be consistent and demonstrate a high level of initiative in problem solving.
• Ability to work successfully in a fast paced environment and with minimal supervision required.
• Ability to organize, prioritize workflow and meet established deadlines required.
• Ability to analyze data with particular attention to detail required.
• Ability to communicate effectively both orally and in writing required.
• Ability to recognize AP software problems and to effectively communicate to Supervisor/IT department and/or vendor technical support.
• Must have a high level of enthusiasm to work within a team environment in a constantly changing organization.
• Must be able to listen to and appropriately react to a supervisor’s constructive criticism and incorporate said criticism to improve employee performance.
• Ability to actively support City diversity, equity, and cultural competency efforts within stated job responsibilities and work effectively across diverse cultures and constituencies.
• Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing trainings and professional development.
• Regular attendance is necessary and is essential to meeting the expectations of the job functions.
• Ability to understand and comply with City standards, safety rules and personnel policies.

Additional Information

The City of Burlington will not tolerate unlawful harassment or discrimination on the basis of political or religious affiliation, race, color, national origin, place of birth, ancestry, age, sex, sexual orientation, gender identity, marital status, veteran status, disability, HIV positive status or genetic information. The City is also committed to providing proper access to services, facilities, and employment opportunities.

Applications for this position are only accepted on-line at https://www.governmentjobs.com/careers/burlingtonvt

For accessibility information or alternative formats, please contact Human Resources Department at 802-540-3057.

WOMEN, MINORITIES, VETERANS AND PERSONS WITH DISABILITIES ARE HIGHLY ENCOURAGED TO APPLY. EOE.