*****To be considered for a position with The City of Dayton, you must submit your application at jobs.daytonohio.gov *****
Responsibilities
The Administrative Assistant is a City-wide position that provides confidential administrative and secretarial services to the department director and other top-level managers. The incumbent must stay abreast of City policy and exercise discretion and sound judgment when dealing with confidential matters; handling and prioritizing large volumes of communications and responding when possible. The Administrative Assistant supervises subordinate clerical positions and provides backup support for clerical staff within the office. May be required to prepare and manage the Department’s budget. Work quality is extremely important in this position as it serves to project a responsive and favorable image. Responsibilities may slightly vary based upon departmental needs.
**The current Administrative Assistant vacancy is with the Human Relations Council (HRC) and may adhere to the following specified duties.
Works alongside the Minority Business Assistance Center (MBAC) director and the City of Dayton to track all budgetary items associated with the MBAC, prepares preliminary budget estimates; compiles statistics for budget reviews; maintains records to ensure that accounts are in balance with the office of Procurement, Management and Budget figures and MBAC grant allocations. Reviews MBAC budget periodically with senior department staff to keep informed on expenditures; prepares quarterly and annual fiscal reports of work production and costs; creates and reviews purchase requisitions. Assists the MBAC director with identifying client outreach opportunities within the region and scheduling client consultations. The incumbent maintains a thorough knowledge of administrative policies, procedures, and standard operating guidelines.
Minimum Qualifications
Must meet one of the following qualifications:
1. Associate degree in Secretarial Science, Office Management or closely related field AND 2 years of secretarial or office management experience; OR
2. High school diploma or (G.E.D.) AND 6 years of secretarial or office management experience.
Degree must be from a college or university that is accredited by the U.S. Department of Education through the North Central Association of Colleges and Schools Higher Learning Commission or equivalent region.
License Requirements
Must possess a valid driver’s license at time of appointment and maintain thereafter as a term and condition of continued employment.
Job Type: Full-time
Pay: $49,732.80 – $65,582.40 per year
Benefits:
Schedule:
Work Location: Multiple Locations
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