City of Everett Hiring for Assistant Treasurer at Everett, MA Full Time

About the City of Everett:

A desirable place to live, work, and visit, the City of Everett, prides itself on its progress while remaining dedicated to future possibilities. Home to over 50,000 residents, Everett is known for its rich culture, diverse population, and welcoming atmosphere. A once industrial City is now recognized as a melting pot for residents and newcomers alike.

Job Summary:

The position is responsible for various routine and complex clerical, accounting, finance, and administrative work in assisting the Treasurer/Collector with the duties and responsibilities of the Treasurer’s Office.

Duties and Responsibilities:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Works under the general direction of the Treasurer/Collector
• Assist the Treasurer/Collector with treasury duties as necessary.
• Perform responsible duties working in accordance with established policies and procedures.
• Makes frequent contacts requiring courtesy and tact with City departments and employees, health insurers, and regional agencies; makes occasional contact with the general public.
• Receives Treasury receipts from all departments and enters receipts into computer; assists with month-end and fiscal year-end processes and reporting. Assists in balancing accounts with the Auditor’s Office.
• Performs reconciliation of bank statements for cash receipts each month; balances accounts and other duties as assigned by the Treasurer/Collector.
• Prepare monthly reports as assigned.
• Oversees the City’s payroll process.
• Together with the Human Resources department, compile and process fiscal and calendar year W-2 processing, other tax forms, and other government-required documentation.
• Prepares 941 Quarterly Federal Tax Return and other required reporting as assigned.
• Performs other similar or related duties as required and/or assigned.
• Processes monthly void/manual payroll warrant and ensures accuracy, completeness, and timeliness for City and School.
• Continuously looks for improvements in processes and procedures and makes recommendations to the Treasurer/Collector to ensure efficient processing of the City’s payroll and ongoing legislative mandates and statutes.

Supervision Received

Under the general direction of the Treasurer/Collector, the employee plans and prioritizes the majority of work independently, in accordance with standard practices and previous training. The employee is expected to solve most problems of detail or unusual situations by adapting methods or interpreting instructions accordingly. Instructions for new assignments or special projects usually consist of statements of desired objectives, deadlines, and priorities. Technical and policy problems or procedure changes are discussed with the Treasurer/Collector.

Supervision Exercised:

The supervisor assures the accomplishment of the assigned work in the prescribed manner. In addition, the incumbent gives advice and instruction on administrative and work matters.

Confidentiality:

The incumbent has regular access at the departmental level to various confidential information, including personnel records, lawsuits, and client records.

Education and Experience:

• Bachelor’s degree in accounting, finance, or related field.
• Prior work experience in municipal government is a plus. Also, 1- 2 years of Payroll Administration is a plus.
• Experience utilizing MUNIS software or other payroll database systems is a plus. Likewise, experience creating reports using various databases or similar applications is a plus.

Knowledge Skills and Abilities:

Knowledge of public accounting and auditing principles, practices, and procedures. Knowledge of generally accepted accounting principles (GAAP) and applicable Massachusetts General Laws regarding finance. Experience with MUNIS or other public financial software systems is a plus.

Skill: Excellent organizational skills. Excellent data processing skills in using personal computers and office software, including word processing, database, and spreadsheet applications, and internet applications.

Ability: Ability to meet and deal with the public effectively and appropriately. Ability to handle problems and emergencies effectively. Ability to communicate orally and in writing. Ability to operate a computer. Ability to maintain confidential information. Ability to maintain, manage, and organize records. Ability to deal appropriately with City employees, officials, and disgruntled public members.

Working Conditions:

The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting. In addition, incumbents may be required to work beyond regular business hours in response to emergencies or to attend evening meetings.

Physical Skills: Minimal physical demands are required to perform most of the work. The work principally involves sitting, with intermittent periods of stooping, walking, and standing. May be required to lift objects such as files, boxes of papers, office supplies, and office equipment weighing up to 30 pounds.

Motor Skills: Duties are primarily mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects and using office equipment, including but not limited to telephones, personal computers, handheld technology, and other office equipment.

Visual Skills: Visual demands require routinely reading documents for general understanding and analytical purposes.

Job Type: Full-time

Pay: $65,000.00 – $70,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off

Schedule:

Work Location: One location