City of Grand Blanc Hiring for Administrative Assistant/Building Department Assistant at Grand Blanc, MI Full Time

ADMINISTRATIVE/BUILDING DEPARTMENT

ASSISTANT/INVENTORY CLERK

SUMMARY

Assists the Building Official and Code Enforcer with administrative and clerical support which includes, but not limited to, correspondence, file maintenance, telephone duties with appointment scheduling, data entry and other confidential functions. Grant researching/writing duties. Updates City of Grand
Blanc website as directed. Performs receptionist and customer service duties. Performs related duties as required.

SUPERVISION RECEIVED

Work is performed under the general supervision of the Building Inspector, Code Enforcer, Finance
Director and all other Department Managers.

RESPONSIBILITIES & ESSENTIAL DUTIES AND FUNCTIONS

An employee in this position may be called upon to do any or all of the following essential duties. (These examples do not include all of the duties which the employee may be expected to perform.)

BUILDING DEPARTMENT ASSISTANT DUTIES:

1. Assists the Building Official with administrative and clerical support which includes typing, filing, scheduling and other special projects

2. Maintains files and organizes records of the Building Official. Prepares correspondence, agendas, minutes and statistical reports. Completes forms as necessary.

3. As Building Department support, completes monthly reports documenting permits and fees for new construction, alterations and signs, including reports for City Council. Sends monthly building permit copies to Genesee County Planning Commission.

4. Point Person for Tablets and Inspections
5. Completes budget year and calendar year summaries for the Building Department under supervision of the Building Inspector.
6. Completes special projects as assigned.

ADMINISTRATIVE ASSISTANT DUTIES:
7. Writes/Develops the City Newsletter.
8. Research grant opportunities.
9. Write/Proof grant applications.
10. Answer the telephone, assist residents as necessary and transfer calls to the appropriate department.
11. Assist customers at the counter, process water bills and tax payments. Researches information for residents as requested.
12. Performs other related duties as assigned and helps other office employees as necessary.
13. Assists with special projects as assigned.

INVENTORY CLERK DUTIES:

14. Acts as Purchasing Agent for the City. Monitors quantities of supplies and reorders as necessary.
15. Performs rate comparisons and researches supply catalogs for merchandise requested by employees.
16. Distributes Inventory when received.

ESSENTIAL FUNCTIONS, QUALIFICATIONS & KSAs (Knowledge, Skills & Abilities) FOR
EMPLOYMENT

All of the following functions, qualifications, KSAs and duties are essential. An employee in this class, upon appointment, should have the equivalent of the following:

• Knowledge of the City of Grand Blanc
• Knowledge of office procedures and office equipment, including computer, word processor, typewriter, calculator, communications radio, etc.
• Ability to assemble data and prepare accurate records and reports
• Ability to work in a confidential setting
• Ability to work independently on a variety of projects with minimal supervision
• Ability to establish and maintain satisfactory working relationships with other employees, elected officials and the general public
• Ability to work effectively with numbers and to communicate effectively
• Ability to operate a computer efficiently to perform duties

Desired Education:

• Two (2) year degree in related field is preferred, or a combination of college course work and related experience.

2022

Job Type: Full-time

Pay: $16.81 – $20.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location