City of Haines City Hiring for Cultural Arts Coordinator at Haines City, FL Full Time

***Position open until filled***

The City of Haines City is an equal opportunity employer and will consider all applicants for all positions equally without regard to their race, sex, age, color, religion, creed, national origin, veteran status, or any other legally protected status. The City of Haines City is a Drug-Free Workplace. Applicants who complete the initial screening process will be required to complete a pre-employment drug screen and physical. Police Department applicants will also be required to take a Polygraph Examination. All information provided by an applicant will be verified for truthfulness and accuracy if a conditional offer of employment is made. Applications and other submitted documents are considered public records.

Position Function

Under the direct supervision of the Recreation Supervisor, performs duties necessary to support the Recreation Division by developing, coordinating, and implementing City-wide and sponsored cultural arts programs, activities, and events. Responsible for planning and coordinating yearly schedules; recruiting instructors; developing contracts and rental agreements; developing cost analysis; registering participants; processing fees and applications; record keeping; purchasing supplies and equipment; and preparing and cleaning facilities and fields.

Essential Duties

• Performs duties necessary to support the Recreation Division by developing, coordinating, and implementing City-wide and sponsored cultural arts programs, activities, and events. Duties may include but are not limited to, designing and advertising signs, flyers, and brochures. Responsible for planning and coordinating yearly schedules; recruiting instructors; developing contracts and rental agreements; developing cost analysis; registering participants; processing fees and applications; record keeping; purchasing supplies and equipment; and preparing and cleaning facilities and fields.
• Performs contract management regarding sponsorship/fundraising, vendors, and/or contract labor for events. Duties include but are not limited to, assisting with reviewing, drafting, and obtaining approval on event contracts, ensuring proper insurance coverage, events scheduling management, ticket sales, and Form W-9 coordination with the Finance Department.
• Responsible for the operation of Recreation Facilities and programs by ensuring that buildings are opened and closed during normal business hours of operation and activities, customer service relations, vendor relations, on-site inspection of activities, and safe and appropriate set-up and tear down of buildings and/or facilities.
• Responsible for developing and maintaining vendor and event logs; quarterly and annual reports; cost and profit analysis; volunteer logs, recruiting and training; and cash management.
• Responsible for coordination of the city’s summer camp programs. Performs the day-to-day responsibilities to effectively and efficiently operate the summer program. Responsible for hiring and training summer staff as well as managing the allocated budget and ordering camp equipment and supplies.
• Must have the ability to establish and maintain effective and working partnerships with a variety of individuals and groups within the community including business owners and organizations. Represent the Parks and Recreation Department at community functions such as job fairs, outreach events, expos, and open houses.
• Identifies and partners with various vendors for Cultural Arts programs for both the Lake Eva Community Center and Oakland Neighborhood Center.
• Act as the lead on various city-sponsored and co-sponsored special events as assigned by the Recreation Superintendent or Parks and Recreation Administrative Staff.
• Performs additional duties as assigned.

Knowledge/Skills/Abilities

• Required knowledge and experience are normally obtained through the completion of a curriculum resulting in either a High School Diploma or GED, and three (3) years of work-related experience in Recreation and/or Special Events are required.
• First Aid and CPR Certifications are required.
• A bachelor’s degree in Parks and Recreation, Public Administration, and Business Administration or a related field is preferred.
• Government experience is preferred.
• Knowledge of principles and practices of recreation and group activities.
• Work requires the ability to read and/or write letters, memos, contracts, spreadsheets, and other job-related analyses.
• Must possess excellent oral and written communication skills.
• Should be competent in the use of Microsoft Excel, Word, Publisher, and PowerPoint software, and promotional software used to develop brochures and other marketing collateral.
• Must be able to research, compile and analyze data, and then present findings to management in an acceptable format.
• The ability to establish and maintain effective working relationships with City employees, other Federal, State, and local governmental representatives, contractors, consultants, vendors, media, and the general public is essential.
• Ability to work with, including updating and using, social media.
• Ability to create, implement, and oversee events.
• Ability to work a flexible schedule to accommodate special events and meetings.
• Ability to meet deadlines and work in a fast-paced environment with time constraints.
• Ability to work nights and weekends.

Other Requirements

• Must possess a Valid Florida Class E driver’s license.
• Must pass applicable pre-employment testing, and background and credit checks.

Special Requirement

This position may be required to report for work when a declaration of emergency has been declared in Polk County.