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The City of Huntington Beach is located in northwestern Orange County, 35 miles southeast of Los Angeles and 90 miles northwest of San Diego. With a population of about 202,265 residents, Huntington Beach is the fourth largest city in Orange County and the 24th largest city in California. Known as “Surf City,” Huntington Beach features nearly 8.5 miles of spectacular beaches and one of the largest recreational piers in the world. The City is home to a thriving beach community and is consistently named as one of the top ten beaches in California. The City hosts an annual visitor population of over 11 million people, featuring numerous large-scale special events, surf competitions, and festivals. Even with its swell of summer visitors, Huntington Beach has been listed for decades as among the FBI’s safest cities in the nation. In 2021, WalletHub ranked Huntington Beach as the best-run city in California. The City is supported by nearly 1,500 employees and has a General Fund budget of $269 million (total budget $532 million).
While Huntington Beach is no stranger to front-page news, it’s really what’s happening behind the scenes that makes the City a fantastic place to live, work, and visit. Huntington Beach has emerged as a regional leader in the development of innovative services, like the City’s Project HOPE mobile crisis response program, increasing beach access by rolling out ADA accessible Mobi-Mats, and standing up a homeless navigation center.
Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we’re looking for the “right person” to serve as Assistant City Clerk with the City Clerk’s Office.
First and foremost, the City is seeking an individual who has an unwavering commitment to team-based environment, and recognizes that leaders must be focused always on serving their people. For us in Huntington Beach, successful candidates must be genuinely committed to living our organization’s behavioral values, which include:
Humility… be willing to place the team before self.
Exceptionality… be really (REALLY) good at what you do.
Social Awareness… say and do those things that bring people together.
Passion… recognize the awesome responsibility we have to serve the people of HB.
Integrity… live our values authentically.
Outside of these behavioral characteristics, we’re also looking for candidates who are ready to grow and develop and who can envision new ways to improve and enhance services.
The Department
The Office of the City Clerk is a service department within the municipal government upon which the City Council, all City departments, and members of the public rely for information regarding the operations and legislative history of the City. The City Clerk serves as the liaison between the public and City Council and provides related municipal services. The City Clerk’s Office is committed to accurately recording and preserving the actions of the City Council, Public Financing Authority, Housing Authority and Parking Authority; provides support to the City Council, City staff and the public in a timely, courteous, an fiscally responsible manner; and, administers open and free elections in accordance with statutory requirements.
The Position
The Assistant City Clerk plans, organizes, and supervises the daily office operations of the City Clerk’s Department. The classification is distinguished from the City Clerk in that the Assistant City Clerk manages the day-to-day operations of the department and assists the City Clerk in all phases of the work. The City Clerk is an elected official responsible for the overall functioning of the department, and serves as the legal custodian of records for the City.
Examples of Essential Duties
Oversees the daily operations of maintaining official City documents and records, including, but not limited to; agendas, minutes, ordinances, resolutions, contracts, agreements, deeds and other legal documents and official records of the City Council, Redevelopment Agency and subsidiary authorities
Manages the timely and proper distribution of the City Council agendas and all related documents; administers the public hearing and public notice processes;
Supervises subordinate staff; monitors work flow; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems; provides or coordinates staff training; works with employees to correct deficiencies
Administers the records management system including maintenance, protection, retention and disposition of records to ensure compliance with federal, state, and local laws, rules and regulations
Works with video production consultant to ensure proper recording of City Council meetings; maintains archive of video recordings for access to public and other interested parties
Serves as project manager and department representative for all computerized systems and software applications designed to electronically process and publish City Council agendas and staff reports, and manage and store scanned images
Assists in the administration of City elections
Administers the filing of Campaign Disclosure Statements and Statements of Economic Interests forms as required by the Fair Political Practices Commission
Please click here to review the full job description.
Minimum Qualifications
Education: An Associate’s degree from an accredited college or equivalent number of collegiate units in a related field. A Bachelor’s degree from an accredited college or university in a related field may be substituted for experience on a year-for-year basis up to two (2) years.
Experience: Five (5) years increasingly responsible clerical, administrative support, or paraprofessional experience including records management, working within a City Clerk’s office or with an elected/appointed Board of Directors. Two (2) years of supervisory or lead experience over clerical or administrative support personnel.
Certifications/License: Must be able to obtain a Notary Public certification within six months of appointment. Certification as a Municipal Clerk (CMC) preferred.
Supplemental Information
APPLICATION AND SELECTION PROCESS:
Application Review
Examination(s) – A virtual oral exam (weighted 100%) is tentatively scheduled for January 19, 2023.
Selection Interview
Background Investigation
Appointment
