City of Kenner Hiring for Secretary III at Kenner, LA Full Time

ALL INTERESTED APPLICANTS MUST APPLY VIA CITY WEBSITE: https://www.governmentjobs.com/careers/kennerla/

ONE CURRENT VACANCY

Under general supervision, performs a variety of moderate to complex secretarial/clerical work in providing support of the operations of the department. Work involves performing secretarial duties for the Assistant Director and the administration of personnel functions for the department including payroll, leave, workers compensation, performance evaluations, and position maintenance. Reports to Office Manager of Wastewater.
Duties of Responsibilities:
Provides general clerical support to the Office Manager, Assistant Director, and Director including composition of correspondence and reports, preparing meeting materials, answering phones, greeting visitors, and filing.

Manages and prepares reports from multiple spreadsheets of inventories, schedules, and dates.

Assist in conducting research that may be needed to completed for special projects as needed.

Reviews daily department employee call-in voicemails, reports absences to supervisors, maintains documentation.

Collects Leave Request forms from employees and supervisors; assists in identifying and securing required documentation and approvals.

Provide back-up Assistance to Office Manager for the following duties:

• Utilizes web-based time clock system to manage and prepare department payroll; submits payroll to Assistant Director for approval; ensures department payroll is submitted to Finance Department within the prescribed deadline(s); maintains records of department payroll.
• Performs daily review of web-based timeclock timesheets for required leave documentation and errors; confirms submission of approved Leave Forms; adjusts time records to reflect approved leave and holidays.
• Handles all questions pertaining to payroll, leave requests, overtime, compensatory time, on-call and emergency hours, Family Medical Leave (FMLA), worker compensation, performance appraisals, working test periods, employee personal information changes, and vacancies.
• Administers Family Medical Leave (FMLA) and worker’s compensation for department employees; prepares forms, documentation, and reports.
• Assists with worker’s compensation and insurance investigations; prepares follow up response/reports.

Refers to department policies, organizational charts, calendars, Civil Service Rules, Civil Service Classification Plan, City Handbook of Personnel Policies and Procedures, ordinances, correspondence from department Directors and administrative personnel, memorandums, letters, e-mail, policy and procedure manuals, codes / laws / regulations, the Internet, publications, and reference texts, etc.

Operates a variety of office equipment and tools including computer, scanner, copy machine, printer, fax, phone, calculator, hole punch, stapler, shredder, binding machine; uses a variety of supplies including general office supplies, etc; utilizes a variety of computer software applications such as Microsoft Word, Microsoft Excel, and Papervision, etc.

Interacts and communicates with various groups and individuals such as department Director, Assistant Director, Civil Service Department, Personnel Department, Finance Department, directors, other Wastewater employees, and the general public.

ADDITIONAL JOB FUNCTIONS

Performs related duties as required.

• Retrieve voicemails from after hour and standby telephones and email voicemails to Supervisor, Asst. Director and Director

• Receive service request and dispatch to the service crewmen

• After receiving service calls from residents, business etc., enter service request into excel, spread sheet or whatever system that is provided.

• Update results to each service request that’s entered into the system daily.

• Create and update work orders into system that is provided (Q-send).

• Complete the monthly overflow report

• Complete a weekly report of all service request, work orders, sewer tie-ins, etc. to Office Manager and turn in by the end of the day on Fridays

• Complete a sewer overflow claim for all interior sewer overflows

• Print sewer availability forms, give them to the Collection System Manager to inspect, after he has completed the form email it to Kevin Johnson, cc: Permits and Office Manager.

• Record all 1st and Final sewer inspections in the inspection log

• Sewer Tie-ins are emailed from Code Enforcement, you are to complete a sewer tie-in form and a sewer tie-in card for each address that is provided. Email both the form and a copy of the card to Paula Irwin in Code Enforcement and cc: Permits and Office Manager.

• Collect all the Vehicle Inspection reports from employees and email them to Assistant Director. This is due every Friday

• Email letters of No Objections for property resubdivisions to all required parties.

Essential Duty status position, will be required to report to work during emergency situations, including, but not limited to, city-wide declared emergencies.

Minimum Qualifications:
Requires a high school diploma or equivalency supplemented by one or more years of responsible administrative support experience with payroll preparation; or an equivalent combination of education, training and experience that provides the necessary knowledge, skills and abilities. Must possess a current, valid Louisiana driver’s license.

EXAMINATION: ……………..Rating of Training and related experience ……… Weighted 100%

Job Type: Full-time

Pay: $18.82 – $25.41 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: One location