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Administrative Technician
ENTRY-LEVEL SALARY: $42,132 annually
The following documents MUST be submitted online by 4:30 p.m. on: Friday, February 24th, 2023.
- Completed City of Knoxville Online Application
- Detailed Resume (upload and attach to your online application).
MINIMUM REQUIREMENTS
- Graduation from a standard high school or equivalent, including or supplemented by courses in bookkeeping principles and practices.
- Progressively responsible experience in clerical accounting work, personnel, and/or purchasing work.
ESSENTIAL FUNCTIONS
Acts as a liaison for the director, department head, etc., in coordinating the hiring process and other personnel matters; helps implement the City’s Administrative Rules and Regulations and the Civil Service Merit Board Rules and Regulations within assigned area; prepares all required personnel forms, transmits and coordinates processing of forms with other departments.
Prepares and maintains all payroll records; coordinates departmental payroll preparation with City’s central payroll division; computes appropriate deductions, i.e., insurance, pension, credit union, etc.; answers payroll questions from employees in assigned area; maintains time, annual and sick leave and coordinates discrepancies with supervisors and/or employees.
Assists in preparation of department’s annual budget; verifies personnel services budget, i.e., calculates salaries, benefits, vacancies, etc.; projects expenditures for various line items (buildings, equipment, salaries, etc.); verifies quarterly projections of budget from the Finance Department; maintains ledger books and keep running total of line items/organizational codes.
Maintains personnel records and files on departmental employees; updates files and processes step and merit pay increases; coordinates personnel performance evaluations with supervisors; answers questions concerning salary, retirement, leave, benefits, etc. in accordance with City rules and regulations.
Receives requests for purchases and prepares requisitions for Purchasing Division; verifies funds available for purchases; verifies requests for payment and prepares voucher requests for transmittal to Accounting Division for payment of all invoices, statements and outstanding contracts; maintains records of all purchases, vouchers, etc.
Verifies information and prepares final Certificates of Completion and Occupancy upon project completion. Prepares and maintains electronic records for projects.
Balances daily cash reports from monies received through permitting, plans review, and licensing fees.
Assists the public with questions or concerns. Maintains good public relations in interactions (email, phone, or in person) with the public.
Job Type: Full-time
Pay: $42,132.00 – $67,411.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
Work Location: Multiple Locations
