Closing: July 24th, 2023 OR When 100 Applications Have Been Received – Whichever Occurs First

Duration: Up to 12 Months

Position: Office Assistant

Department: Public Safety

Salary: Range: $21.82 – $25.26

Job Summary:

Supervisory Responsibilities:

Example of Duties & Responsibilities:

• Provide administrative support to the impaired driving awareness campaign team Manage filing system and recording information as needed
• Update paperwork, maintain documents and word processing
• Help organize and maintain educational material, and maintain supplies replenish
• Schedule and organize meetings and appointments, ensuring that all the team members are informed and prepared
• Assist with project progress and evaluations, and surveys/questionnaires/focused groups interviews
• Track campaign budget and expenses, ensuring all expenses are accurately recorded and documented
• Coordinate events as necessary
• Process promotional mailing material
• Conduct research on relevant topics to support the development of the campaign initiatives
• Performs other related duties as assigned

Required Skills:

• Understand and follow written and oral instructions
• Strong communication skills
• Deal tactfully and effectively with staff, participants and the public

Education and Experience:

• Any equivalent combination of education and experience that provides the knowledge, skills, and abilities necessary for acceptable job performance
• Currently enrolled in a college or university majoring in Business or a related field is desirable

Core Competencies:

• Problem Solving – Analytically and logically evaluating information
• Learning Agility – Seeking learning opportunities and applying the lessons to work
• Handling Stress – Maintaining emotional stability and self-control under pressure, challenge, or adversity
• Professional Integrity & Ethics – Displaying honesty, adherence to principles, and personal accountability
• Safety Focus – Showing Vigilance and care in identifying and addressing health risks and safety hazards
• Customer Focus – Attending to the needs and expectations of customers
• Informing – Proactively obtaining and sharing information
• Teamwork – Collaborating with others to achieve shared goals
• Valuing Diversity – Appreciating the benefits of varied backgrounds and cultures in the workplace
• Allocating Resources – Prioritizing the use of fiscal and material resources to maximize organizational effectiveness

Guiding Principles

• Put people first.
• Be visionary.
• Be an ambassador for Lancaster.
• Be Fiscally Responsible.
• Be Creative.
• Always Improving.
• Be Adaptable and Resilient.

Essential Physical Requirements:

• Ascend/Descend stairs/ladders/balance (moderate)
• Position self to bend or twist (frequent)
• To move, transport, position items up to 15 lbs. (frequent)
• Exposed to outdoor weather conditions (infrequent)
• Operate Equipment (none)
• Stationary or squatting position (frequent)

Environmental Factors:

• Work under time pressure (moderate to frequent)
• Interruptions (frequent)

Essential Cognitive Functions:

• Analyze (continuous)
• Computations (frequent)
• Generate Written Work Product (moderate)
• Independent Problem Solving (continuous)
• Interruptions (frequent)
• Maintain Positive Public Relations (continuous)
• Organize (frequent)