City of Lynchburg Hiring For Economic Development & Tourism Coordinator at Lynchburg, VA Full Time

Essential duties and responsibilities include the following:

• Serves as executive assistant for the Department Director: maintains calendar, provides meeting and program support and coordination; assists in various presentation and document development and helps to ensure smooth office operations and management.
• Assists the Director in responding to business and citizen inquiries;
• Prepares meeting agendas and provides logistical support, coordinates meetings, prepares items for agendas as directed; prepares and distributes agenda packets, takes and distributes meeting minutes for the Office of Economic Development & Tourism and Economic Development Authority;
• Conducts research projects, including gathering, compiling, and analyzing information, and makes recommendations on courses of action;
• Manages special projects and organizational initiatives of the Director and Assistant Director to ensure their timely and successful implementation;
• Maintains calendar for the Director and Assistant Director; schedules appointments, meetings, speaking engagements, conferences, or other activities; updates calendar on a regular basis and notifies parties involved of changes;
• Deploys and administers multiple technology platforms to support the department, including customer relationship management systems.
• Screens, redirects, and/or responds to telephone calls and written inquiries from internal and external customers, frequently confidential, sensitive, or technical.
• Reviews correspondence and requests for information directed to the Director or Assistant Director, identifies high-priority and sensitive items and prepares and drafts various correspondence, reports, applications, and other documents from notes, brief instructions, or other sources.
• Finalizes memoranda, letters, and reports for the Director’s signature.
• Helps to support the development of presentations for the Director.
• Directs and coordinates preparation and administration of the Department’s operating budget.
• Prepares periodic budget status reports and other financial documents as necessary for the department and the Economic Development Authority. 
• Coordinates travel arrangements as needed.

Additional duties and responsibilities, as assigned, may include the following:

• Other duties to provide direct or indirect service to businesses and citizens may be assigned.
• When unusual situations occur and/or the City Manager declares a State of Emergency, all City employees may be required to accept special assignments and perform as needed to ensure appropriate service delivery.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

• Robust office experience (5-7 years) assisting executive officer or team with complex administrative problems and functions: scheduling, presentation development, meeting management and more.
• Extensive experience in an extremely fast-paced work environment with constantly shifting priorities, a large and varied workload, and short deadlines, all of which require an extremely strong attention to detail; and a high adaptability to accept and competently handle additional duties and/or responsibilities as required by the changing demands of the office.

OTHER REQUIREMENTS:

• Must reside in the City of Lynchburg 
• Displays creativity and the ability to make independent judgments.
• Experienced and proficient with administrative technology platforms, including Microsoft Office Suite, Customer Relationship Management databases, web editing platforms and presentation platforms.
• Develops innovative approaches and ideas while supporting the Director’s vision for the Department.
• May be required to be available after normal working hours, as needed.
• Possession of valid driver’s license issued by the Commonwealth of Virginia and acceptable driving record according to City criteria.
• Must successfully complete IS100 and IS700 National Incident Management (NIMS) training wihtin 90 days of employment.  May also be required to complete higher levels of NIMS training as determined appropriate for the position.
• Very limited telework.