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The City of Manassas Park is accepting applications for the position of Payroll & Accounts Payable Clerk. The essential function of the position is to provide ongoing support and assistance with the daily workflow in regard to payroll/benefits & accounts payable functions for the City. This position requires a detail-oriented person with job-specific knowledge, initiative & reliability. This position will jointly report to the Human Resources Manager and Director of Finance.
All positions at the City of Manassas Park require a customer service mindset, in accordance with the Customer Service-related focus of the City.
Specific Duties and Responsibilities
Payroll & Benefits Administration:
· Provide assistance and serve as back-up for payroll related duties.
· Provide assistance with processing of Personnel Action Status forms including new hires, cost of living adjustments, pay increases, reclassifications, promotions, terminations, etc.
· Provide assistance with research and resolution of any payroll related issues each pay period.
· Provide assistance with the completion of verifications of employment.
· Provide assistance with the maintenance of employee personnel records and other employee files to comply with all Federal, State, and local laws.
· Provide assistance with the administration of the benefit and welfare plans such as health, dental, vision, retirement, etc., including processing enrollments, terminations, changes in status, and processing invoices for the payment of employee benefit deductions.
· Provide assistance with the annual benefit open enrollment including providing materials from vendors, communicating changes to employees, answering general questions, and processing benefit changes.
· Provide assistance with the coordination of the Benefits Fair.
· Perform other duties as assigned by the Human Resources Manager.
Accounts Payable:
· Maintain and perform vendor payment processing and all related account analysis and reconciliations.
· Ensure completeness and accuracy as to coding and balances for all payroll accounts.
· Perform accounting and reporting functions, including research and analysis as assigned.
· Serve as liaison for accounting and reporting questions; investigates and coordinates resolution; provides financial services to other departments as requested.
· Perform other duties as assigned by the Director of Finance.
Knowledge, Skills and Abilities Required
· Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.
· Collects, classifies, and formats data or information.
· Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
· Performs semi-routine work involving set procedures and rules, but with frequent problems; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure.
· Ability to establish and maintain effective relationships with other employees, City officials, and external customers/agencies; ability to express ideas clearly, both orally and in writing.
· Must have excellent customer service, communication/people skills, and appositive work attitude.
· Must possess a good working knowledge and understanding of internal controls.
· Must be a team player and fast learner and have the ability to work within a fast-paced environment.
· Handles equipment involving moderate latitude for judgment regarding attainment of standard or in selecting appropriate items, such as computers; software programs, spreadsheets, or custom applications; printers; complex copiers including scanners; keyboards, facsimile machines; and other similar equipment.
Minimum Education, Training and Experience
· Associate degree or specialized courses/training equivalent to satisfactory completion of two years of college in Accounting, Bookkeeping, Business Administration, or closely related area preferred; or any equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities.
· Requires two years of related experience.
ADA Compliance
The City of Manassas Park is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Manassas Park will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Requires sedentary work involving sitting the majority of the time, and little physical effort or dexterity.
- The position requires normal visual acuity and field of vision, hearing, and speaking.
Authorized hiring range: $32,000.00 – $48,000.00
If you are interested in becoming a member of our team, you must complete an application form and submit it to the City of Manassas Park, Human Resources Department, One Park Center Court, Manassas Park, VA 20111 or fax: 703-335-1405.
You may obtain an employment application by going to the following link: http://www.cityofmanassaspark.us/index.php/component/content/article/128-about-manassas-park/city-departments/124-human-resources
To be considered for the current hiring process you must have your application submitted to the Human Resources Department. This position will close on Friday, November 5, 2021.
The City of Manassas Park is committed to ensuring diversity in its workplace, and candidates from diverse backgrounds are strongly encouraged to apply.
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Job Type: Full-time
Pay: $32,000.00 – $48,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Physical Setting:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: One location
