Application Deadline: Tuesday, December 28, 2021 at 5 PM
Hours: Monday – Friday, 8 a.m. – 5 p.m.
Salary: $21.9219 Hourly
Characteristics of the Job
Under the supervision of the Human Resources Director, performs advanced administrative support duties in all areas of human resources; prepares and handles legal and highly confidential information including confidential information related to collective bargaining and claims against the City; performs budgeting, bookkeeping and office duties; may serve as staff support to one or more boards and commissions that meet on a routine basis; and otherwise relieves officials of administrative and business detail.
Examples of Duties
Training and Experience
Bachelor’s degree from an accredited college or university with concentration in business or personnel administration or associate’s degree or equivalent from a two-year college or technical school and two years related experience; or equivalent combination of training and experience that provides the required knowledge, skills and abilities.
Knowledge, Skills and Abilities
Working knowledge of acceptable practices in human resources; knowledge of employee and labor relations, hiring practices, event and training coordination, general office practices and procedures, and the laws and regulations that impact the work performed.
Excellent skill in public, employee and labor relations and in maintaining effective working relationships; advanced skill in using Microsoft Outlook, Word, and Excel software; using mainframe payroll systems – SunGard preferred; organizing, completing and reporting on projects; skill in multitasking; composing clear, concise and informative correspondence; using Microsoft Access and PowerPoint software; operating report generator software – COGNOS preferred; proofreading; performing data entry with a high degree of accuracy.
Ability to maintain absolute confidentiality of the materials and situations encountered on the job; communicate effectively both verbally and in writing; define problems, collect data, establish facts and draw valid conclusions; solve problems involving several variables where only limited standardization exists; respond effectively to inquiries and complaints; conduct surveys; assist with labor negotiation preparations; calculate fractions, decimals and percentages; understand, carry out, explain and interpret established policies, procedures and regulations; interpret a variety of instructions in written, oral, picture or schedule form; and perform routine budgeting, bookkeeping and office duties.
Certificates, Licenses, Registrations
Valid Illinois driver’s license or equivalent.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear and occasionally required to stand, walk and lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. The noise level in the work environment is usually quiet.
EQUAL OPPORTUNITY EMPLOYER
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