City of Pell City Hiring for Court Clerk at Pell City, AL Full Time

You must go to www.Pell-City.com to complete an application.

ANTICIPATED START DATE: Following successful completion of background check and drug screen

SYNOPSIS: The primary duty of the Municipal Court Clerk is to act as Chief Administrative Officer of the court, responsible for leading, coordinating, and performing complex specialized clerical duties in support of the municipal court including the initiation, processing, and maintenance of legal documents, correspondence, and statistics and providing information and assistance to the public. General duties include, but are not limited to: prepare, organize, and record court schedules and documents; receive and record citation payments; take pleas before court and set up for trials; set up payment plans; issue default letters; work on warrants; prepare reports for attorneys. Incumbent works under the general supervision of the Municipal Judge.

QUALIFICATIONS:

• Must have a minimum of two (2) years as certified magistrate with Alabama office of courts;
• Must be sworn to the oath of office prescribed in the Constitution of the State of Alabama and filed with the probate office after date of appointment;
• Must have a minimum of three (3) years of experience in general administrative work.;
• Must complete Regional Seminar for Municipal Court and Police Officials (12 hours);
• Must complete AMCCMA Conference (10hours);
• Must complete Certification Institute 1 ½ days (10 hours);
• Must complete AMCCMA one day seminar (5 hours);
• Must maintain certified status by completing a minimum of 10 hours of approved education by September of each year;
• Must possess computer skills necessary to perform the essential functions of the position with knowledge of Microsoft Windows®;
• Must have knowledge of related office equipment;
• Must possess a valid Alabama driver’s license with a driving record suitable for insurability;
• Must be willing to work non-standard hours and overtime as required;
• Must be willing to travel overnight to attend continuing education courses and workshops;
• Must be physically able to perform the essential functions of the position.

ESSENTIAL JOB FUNCTIONS

• Lead, plan, train for, and review the work of staff responsible for municipal court activities and operations including providing the processing of court documents involving warrants, citations, and other legal documents;
• Attend municipal court as required;
• Plan, direct, and participate in the processing of court documents;
• Operate a variety of office equipment including computers;
• Train assigned employees in their areas of work in document processing methods, techniques, and in assembling and using equipment;
• Verify the work of assigned employees for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications;
• Lead and participate in providing assistance to the public in person and by phone including retrieving information and files, and providing general information regarding scheduling of court dates, defensive driving, warrants, and granting extensions; assist the public in filing assault and theft affidavits; assist the public in problem solving and research activities;
• Work closely with the police department, county sheriff’s office, judges, and other court officials to ensure efficient and timely operation of municipal court;
• Participate in compiling, typing, recording and filing a wide variety of documents, court records, reports and materials including citations, warrants, summons, letters, reports, and complaints;
• Operate a computer terminal and printer to type, enter, modify, and retrieve a wide variety of court documents, reports, records, letters, and other material;
• Coordinate the functions of the warrant office including warrant collection and compilation of data; perform warrant audit as required;
• Compile information from a variety of sources and prepare complete statistical reports; organize and compile warrant and citation reports; input information into computer for retrieval by department personnel;
• Sort, file, copy, and distribute court documents and reports to appropriate personnel; process paper- work required by law for cases appealed to a higher court;
• Process court payments on citations; prepare receipts on payment;
• Perform other job-related duties as required.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Extensive knowledge of operations, services, and activities of a municipal court program;
• Extensive knowledge of municipal ordinances, state statutes, court procedures, and applicable case law decisions;
• Extensive knowledge of principles and procedures of record keeping, business letter writing, and report preparation;
• Considerable knowledge of modern office methods, practices, procedures, and computer equipment;
• Considerable knowledge of principles of leading, supervising, and training;
• Skill in assisting in the coordination of municipal court document processing activities;
• Skill in processing court documents accurately and efficiently;
• Skill in researching and solving problems;
• Ability to lead and perform a full range of specialized court clerical work under minimal supervision;
• Ability to correctly interpret and apply the laws, codes, policies, and procedures related to the processing of court documents;
• Ability to work courteously with the general public on the telephone or in person;
• Ability to exercise judgment and discretion in releasing information;
• Ability to maintain accurate records and files;
• Ability to make arithmetical calculations quickly and accurately;
• Ability to operate a variety of office equipment including a computer terminal;
• Ability to communicate clearly and concisely, both orally and in writing;
• Ability to establish and maintain cooperative working relationships with those contacted in the course of work.

BENEFITS AVAILABLE FOR FULL TIME POSITION

• BCBS Health/Dental (single coverage paid by City)
• EMC Life Insurance (paid by City)
• Retirement through RSA (with a City match)
• Vision Plan
• AFLAC
• Sick leave (accrued when paid bi-weekly)
• Vacation (after successfully completing 1 year probation)
• Direct Deposit
• Paid Holidays

WEBSITE: www.Pell-City.com (for an application)

The City of Pell City is an equal opportunity employer. It is the official policy of the City of Pell City that no person shall, on the grounds of race, color, handicap, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. The City of Pell City will make reasonable accommodations for qualified disabled applicants or employees.

Job Type: Full-time

Pay: $45,718.40 – $69,160.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

Ability to commute/relocate:

• Pell City, AL 35125: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• certified magistrate: 2 years (Required)

Work Location: One location