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THE POSITION
The City of Sacramento requires all newly appointed employees to be fully vaccinated against COVID-19 as a condition of employment.
You must have taken and passed the Administrative Technician examination for further consideration. To take the examination, click here.
Under general supervision, the Administrative Technician performs a variety of technical and paraprofessional duties in support of centralized procurement, personnel, budget and administrative functions or in support of projects or programs; assists administrative and analytical personnel in researching, compiling and reviewing information; develops and maintains databases and spreadsheets.
DISTINGUISHING CHARACTERISTICS
This classification may be populated with multiple incumbents. The Administrative Technician performs technical non-clerical budget, procurement, personnel or program administration work within established policy and procedure guidelines. The Administrative Technician is distinguished from journey level clerical classifications in that the duties of Administrative Technician are technical and paraprofessional in nature and require greater knowledge and judgment. Administrative Technicians do not routinely perform clerical work.
SUPERVISION RECEIVED AND EXERCISED
General direction is provided by higher-level administrative, analytical, or managerial staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Researches, compiles, tabulates, and assembles data; assists in conducting surveys and studies; recommends and implements procedures, guidelines and processes; consults with managers and drafts policies.
Prepares statistical and narrative reports, presentations, general and technical correspondence, and promotional materials; develops forms, tracking systems, databases and spreadsheets.
Resolves difficult or sensitive customer service inquiries or problems, advises public on complex rules, policies and procedures; responds to inquiries from employees and the public.
Researches information, organizes, evaluates and compiles results and prepares detailed summaries, tracks progress of projects and payments expenditures and reimbursements.
Prepares and processes administrative documents such as vouchers, permits, personnel actions, requisitions, and contracts; prepares documents for personnel, purchasing, fiscal, and project or program areas; maintains a variety of records and files.
Assists in the administration and coordination of special events, training, programs or projects; assists in coordinating municipal activities among City departments and/or other organizations.
Provides exceptional customer service to those contacted in the course of work.
Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.
QUALIFICATIONS
Knowledge of:
Basic principles of technical and statistical report preparation.
Basic principles and practices of research and statistical methods.
Modern office practices, procedures, and equipment.
Record keeping and reporting practices.
Basic principles and techniques of personnel, budget and purchasing.
Basic techniques of project and program management.
Skill in:
Providing customer service, including dealing with people in sensitive situations and problem resolution.
Use of computers and computer applications and software.
Ability to:
Communicate clearly and concisely, both orally and in writing.
Collect, compile, organize, analyze, and interpret data.
Understand, interpret, and apply rules, regulations, laws, and ordinances.
Establish and maintain cooperative relationships with those contacted in the course of work.
Follow oral and written instructions.
EXPERIENCE AND EDUCATION
Experience:
Three years of journey level clerical experience, including a minimum of two years performing administrative work or advanced journey level clerical work.
Substitution:
Completion of 60 semester units in an accredited college or university in public or business administration, economics, accounting, personnel or a closely related field may substitute for two years of the required experience.
PROOF OF EDUCATION
Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.
An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.
SPECIAL QUALIFICATIONS
Driver’s License:
Possession of a valid California Class C Driver’s License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.
PROBATIONARY PERIOD
Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.
THE SELECTION PROCEDURE
Please note, the City of Sacramento’s preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.
1. Application: (Pass/Fail) – All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline;
Employment applications must be submitted online; paper applications will not be accepted.
Employment applications will be considered incomplete and will be disqualified:
If applicants do not list current and/or past job-related experience in the duties area of the “Work Experience” section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
If “see resume” is noted in the “Work Experience” section; a resume will not substitute for the information required in the “Work Experience” section.
Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.
Proof of certification and/or license should be submitted online with your application. Proof of certification and/or license will be required at time of appointment.
Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or sent to the Employment Office by email/fax or mailed by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C.
Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.
2. Screening Committee: (Pass/Fail)– All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.
3. Online Exam: (Weighted 100%) – Candidates must have taken and passed the online examination with a score of 70% or higher by 11:59 p.m. on June 07, 2022, for further consideration. The online examination will be job related and may include, but not limited to, the knowledge and abilities as outlined above. Candidates can access the examination at any time by visiting the City of Sacramento’s Examination’s website: http://www.cityofsacramento.org/HR/Career-Opportunities/Civil-Service-Examinations.
4. Eligibility: Candidates who pass the online examination will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires year from the date of notification of a passing score for the Administrative Technician examination. Candidates can take the examination at any time to maintain eligibility.
If you are currently on an active eligible list for the Administrative Technician classification, it is unnecessary to retake the examination.
The eligible list is effective one year from the date of passing the examination for the Administrative Technician.
If you are hired from the eligible list you will no longer have active status on the eligible list per CSB Rule, 5.7(i). Applicants interested in maintaining their eligibility will need to take and pass the exam after their hire date.
5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting; and provide proof of receiving a complete COVID-19 vaccination. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.
QUESTIONS:
For questions concerning this job announcement and the application process:
Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
For technical support between 6 AM – 5 PM PT, contact Live Applicant Support at (855) 524-5627.
Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities
Send an email to [email protected] or
Call the Human Resources Department at (916) 808-5726
Bilingual Pay Did you know that the City offers bilingual pay? That’s right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.Pension Reform ActThe City of Sacramento is covered by the California Public Employees’ Retirement System, and as such, must adhere to the California Public Employee’s Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant’s eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity EmployerThe City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.