City of Spokane Hiring for Grants Analyst at Spokane, WA Full Time

Performs analytical and administrative support functions related to the management of grants, federal and state programs, and related contracts supported by governmental grant or municipal funds.

Examples Of Job Functions

This description was prepared to indicate the kinds of activities and levels of work difficulty required of positions in this class. It is not intended as a complete list of specific duties and responsibilities.

• Researches grants and grant funding sources in order to assist program staff in the grant application and management process.
• Facilitates pre-award grant meetings with necessary participants to review all grant terms, conditions, implementation schedule(s), and requirements.
• Provides direct assistance to program staff throughout the lifespan of the grant, from submission to closeout, to ensure compliance with project timeline, budget, and progress reports.
• Monitors and maintains grant project tracking systems to ensure timely preparation of grant applications and implementation of grant requirements.
• Monitors and analyzes expenditures to ensure compliance; tracks revenues and reconciles grant funds with audit information.
• Prepares documentation related to contracts and MOU’s.
• Ensures appropriate provisions are included in contracts, including pass-through provisions for subrecipients.
• Submits documentation to funding agencies, including applications, certifications, and assurances, programmatic and fiscal reports, awards, amendments, and close-out packages.
• Reviews and approves budget change requests to ensure budget matches approved award budget. Monitors expenditures for compliance.
• Provides technical assistance and/or documentation to auditors, fiscal representatives from various agencies, and other internal and external sources; assists in in the resolution of pre- or post-award issues.
• Assists in monitoring project compliance and performance based on program guidelines and applications.
• Answers inquiries and assists city staff and award recipients with the interpretation of city, state, and federal policies, regulations, and rules, pertaining to proposal development, award administration, and program compliance.
• Conducts grant closeout reviews to ensure all project management, budget, and administrative components are complete.
• Interprets and monitors local, state, and federal laws, regulations, and guidelines as they apply to grant management and/or compliance, and updates appropriate professional staff.
• Maintains grants compliance policies, procedures, and related documents.
• Performs related work as required.

Minimum Qualifications

Combinations of education and experience that are equivalent to the following minimum qualifications are acceptable.

Open-Entry Requirements:

• Education: Bachelor’s degree from an accredited four-year college or university in Business, Accounting, Public Administration, Government, or related field.
• Experience: Two years of experience with primary responsibilities in professional grants management and grant/contract compliance auditing.
• Licenses and Certifications: A valid driver’s license or evidence of equivalent mobility is required.

Note: Current non-probationary City of Spokane employees within the line of progression who meet the open entry requirements may apply on a promotional basis, pursuant to Civil Service Rule VI Section 5.

EXAMINATION DETAILS

Applicants must meet the minimum qualifications and pass the examination for this position to be eligible for hire.

Qualified applicants are encouraged to apply immediately. All applicants must complete and submit a City of Spokane employment application online by 4:00 p.m. on the filing cut-off date.

Upon request, at time of application, the City will provide alternative accessible tests to individuals with disabilities that impair manual, sensory, or speaking skills needed to take the test, unless the test is intended to measure those skills.

The examination will consist of a Training and Experience Evaluation (T&E), with scoring weight assigned as follows:

• T&E 100%

TRAINING AND EXPERIENCE EVALUATION DETAILS

• Copies of your college or university transcripts (unofficial transcripts are accepted) may be a required part of this application and will be used to verify that you meet the minimum qualifications, as posted on the job announcement.
• T&Es are scored according to predetermined criteria and used to determine ranking on the Civil Service eligibility list for this position.
• Responses to your online T&E questions should be consistent with the information given in your application details. Answers are subject to verification.
• Failure to complete all the questions or incomplete responses will result in a lower score; therefore, it is advantageous for you to provide a full and complete response to each T&E question.
• Your T&E can be completed any day during a six-day period as noted in the examination details below. You must submit by the closing test date as noted.

EXAMINATION DETAILS:

You will receive a link to the Grants Analyst T&E via email, prior to 12:00AM Pacific Time on the start dates and will expire at 11:59PM on the due dates as listed below. Please note that this email will be sent from City of Spokane ([email protected]).

• Applicants who apply and meet the minimum qualifications between Monday, November 27, 2023 and Monday, January 1, 2024 will test Thursday, January 4, 2024 through Tuesday, January 9, 2024.

We are an equal opportunity employer and value diversity within our organization. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, familial status, genetic information, veteran/military status or disability status. As a Fair Chance employer, City of Spokane does not conduct initial background screening for non-public safety positions.