Full Job Description
Job Description
Perform responsible, administrative tasks in the overall operation of city government including official records, various taxes and permits, and public meetings. Job Responsibilities
Receive applications, coordinate the application review process, and issue a variety of licenses and permits, including but not limited to business licenses, beer permits, roadblock permits, parade permits, and food truck permits. Prepare and process property tax statements for collection, including tax relief maintenance. Collect and maintain property taxes, business taxes, etc., and account for all monies received. Compile and assemble agenda packages for board of mayor and aldermen and beer board meetings, and distribute them to board members. Attend and clerk all meetings of the board of mayor and aldermen including recording minutes, processing votes, and maintaining records of proceedings. Receive inquiries from the public regarding taxes, permits, licenses, etc., and respond appropriately. Serve as the city”s designated public records request coordinator by receiving and preparing responses to all official public records requests. Prepare and assemble bid documents, distribute to vendors on record, and publish to newspaper and city website.
Prepare and publish official public notices for public meetings and bids.
Other Job Duties
Receive money from taxes, fees, permits, licenses, etc. Research and resolve any discrepancies. Maintain, store, and retrieve city records. Compose and prepare routine as well as complex correspondence and reports. Perform notary duties for the city and the general public. Attend conferences, meetings, and conventions as required. Perform related tasks as required.
Primary Job Challenges
Working in a fast-paced, multitasking environment while maintaining accuracy and efficiency. Using independent judgment with minimum supervision. Coordinating with multiple departments to process applications. Completing assigned tasks timely and meeting appropriate deadlines. Qualifications
Education and Experience: Graduation from an accredited college or university with a degree in business accounting or public administration and two (2) years of accounting or finance experience; or five (5) years of accounting or finance experience with advanced accounting and administrative work; or a combination of experience and education equivalent to the required knowledge and abilities.
Required Certifications/Licenses: Must be certified as a Municipal Clerk by the State of Tennessee or the International Institute of Municipal Clerks (IIMC) within four (4) years of employment. Must be able to maintain certification every three years after initial certification. Must pass a physical examination based on the essential functions of the job and a drug screen administered job given by the city”s designated physician. May be required to pass a background check provided by the City of Springfield”s designated representative. Knowledge, Skills and Abilities
KEY COMPETENCIES REQUIRED – Thorough knowledge of business English and math.
Thorough knowledge of modern office practices, procedures, and equipment.
Thorough knowledge of state property and business tax laws.
Thorough knowledge of city ordinances and resolutions.
Thorough knowledge of the laws, rules, and regulations pertaining to the office of the city clerk and the city governing body.
Knowledge of Robert”s Rules of Order.
Ability to work under pressure to meet deadlines while maintaining attention to detail and accuracy.
Ability to work independently without close supervision.
Ability to evaluate situations and make decisions.
Ability to express ideas clearly, concisely, and convincingly.
Ability to understand and follow oral and written instructions.
Ability to handle and account for significant amounts of money accurately and responsibly.
Ability to establish and maintain an effective and professional working relationship with the general public and city employees. Physical Requirements
Employee will work mostly in an indoor office environment.
Employee will sit, stand, stoop, walk, and lift light objects (typically 25 pounds or less). Additional Information
Equipment Operated
Personal computer and/or tablet with applicable software; other standard office equipment including copier, printer, calculator, etc.
All Applications must be submitted through the State of Kansas Careers Portal to be considered for position. Position Summary: KDOL...
Apply For This JobSalary Grade GN06- Salary Grade Range $31,200-$48,058 New hire applicants will be hired at a special entry rate of $36,650...
Apply For This JobSupplemental Information Department Mission DCFS is working to keep children safe, helping individuals and families become more sufficient and providing...
Apply For This JobSummary Statement This recruitment will be used to establish an 18-month eligibility list to fill current and future vacancies. Must...
Apply For This JobFull Job Description We are looking for someone who takes ultimate pride in their work as we are inscribing Government...
Apply For This JobJob Details Full-time$3,780 – $4,783 a month2 hours ago Qualifications Driver’s License High school diploma or GED Full Job Description...
Apply For This Job