OPEN / PROMOTIONAL OPPORTUNITY
MONTHLY SALARY RANGE:
$4,046.80 – $4,254.48 – $4,472.48 – $4,701.96 – $4,942.90 – $5,195.33
FLSA: Non-Exempt
TENTATIVE WRITTEN EXAMINATION DATE: Wednesday and/or Thursday, February 2 & 3, 2022 (Candidates must appear in person for the examination.)
The City of Stockton is currently recruiting for one (1) position of Human Resources Specialist. This position is in the Benefits Division and provides support for the Benefits team. The incumbent will work a 9/80 schedule: 7:30 a.m. to 5:30 p.m. Monday through Thursday; 8:00 a.m. to 5:00 p.m. Fridays, with alternating Fridays off.
Incumbents in this position are included in the Civil Service system and are part in the Unrepresented Employees Unit.
This recruitment is being conducted as an Open/Promotional recruitment. Current regular full-time City of Stockton employees may apply for this position as a promotional opportunity and successful candidates will be placed on a promotional list. All other candidates may apply for this position as an open competitive opportunity and successful candidates will be placed on an open list. The appointing authority will have the option of requesting names from the promotional list, the open list or a combination of both. These lists may be used to fill future vacancies.
Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation which will include fingerprinting.
DUE TO THE LIMITED RECRUITMENT PERIOD, A GRACE PERIOD WILL BE ALLOWED FOR THE SUBMISSION OF TYPING CERTIFICATES. VALID TYPING CERTIFICATES WILL BE ACCEPTED UNTIL 5:00 p.m., Friday, January 28, 2022. (See supplemental questionnaire of the application for details regarding typing certificates.) www.stocktongov.com/files/TypingCertificateList.pdf (Download PDF reader)
Under general supervision, performs a variety of specialized and complex office administrative duties within the City’s Human Resources Department; provides advanced office support to various Human Resources functions including, but not limited to the following specialized areas, recruitment/selection, personnel actions/position control, classification/compensation, benefits administration, and general administration; assists with projects and special assignments as requested by professional and management staff; and performs related work as assigned. The complexity of assignments shall increase as the incumbent progresses from one level in the series to another.
CLASS CHARACTERISTICS
Human Resources Specialist is the specialist level in this series, with responsibilities including the performance of complex or difficult office support work requiring the use of independent judgment or the application of technical or related skills. This class is distinguished from Human Resources Technician as incumbents in that class perform duties that are highly technical and may involve specific human resources functional areas, requiring applicants to possess knowledge, skills, and abilities in designated human resources areas.
PRINCIPAL DUTIES (Illustrative Only)
Assists with recruitment planning and implementation; receives and reviews requisitions; coordinates and schedules meetings; calendars and tracks the status of recruitments.
Prepares standard advertising; obtains cost quotes; prepares and distributes routine flyers, pamphlets and announcements.
Operates a personal computer and other standard office equipment; updates website information.
Receives, logs, scans, and tracks applications received; assists applicants with process-related questions; may do preliminary screening of some applications, sends correspondence to applicants.
Prepares for oral and written examinations and related arrangements; helps monitor written examinations, and assists the examination proctor as needed.
Sends various notification letters to panel members and candidates; coordinates schedules and arrangements; prepares packets; may administer various testing processes.
Assists with amending documents; gathers information; processes and submits reports for agendas and tracks project status and approvals.
Performs specialized financial, accounting or statistical office support; creates and updates spreadsheets; audits and reconciles statistical reports; maintains ledgers and balance sheets; makes arithmetic, financial or statistical calculations.
Responds to routine requests; prepares information and participates in job fairs as assigned; assists the public and others with questions.
Receives and logs employee health-related benefits enrollment and change documents; maintains employee benefits data by entering new enrollments and/or changes into the benefits system database as assigned; notifies insurance carriers, Third Party Administrators (TPA’s), and other benefit providers/administrators regarding new employee/dependent enrollments and status changes; reviews and audits benefit provider enrollment reports and reconciles to the Human Resources database; identifies enrollment status errors and notifies providers of needed corrections.
Reports enrollment information and changes to retirement administrator; processes eligible applicants for Consolidated Omnibus Budget Reconciliation Act (COBRA) enrollment.
Calculates appropriate benefits-related fees and premium payments; initiates accounts payable documents to generate payments.
Receives, processes, and deposits employee COBRA and other benefits-related payments; examines, reconciles and balances remittance reports.
May be the lead worker on projects or special assignments; may have other lead worker assignments on a relief basis.
MINIMUM QUALIFICATIONS
Education/Experience:
Possession of a high school diploma or GED certificate and three years of journey-level clerical or office administrative experience equivalent to the City’s class of Human Resources Assistant II.
Special Requirements:
Newly hired Human Resources Specialists will be required to enroll in the City’s Office Support Certificate Program and will be expected to complete the course within three years of the date of hire as a condition of continued employment.
Other Requirements:
Some positions require possession of a valid California driver’s license.
Newly hired incumbents must possess a valid (two years old or less) typing certificate for at least 50 net words per minute. (Must be received by Friday, March 8, 2019 by 5:30 p.m.)
Knowledge of:
Advanced office practices and procedures including complex record keeping, business document preparation and customer service;
Operation of standard office equipment;
Basic methods of administrative research, data collection and reporting; basic statistical concepts and methods;
Basic policies and procedures related to public sector human resources work;
Correct English usage, including spelling, grammar, punctuation, and vocabulary;
Basic arithmetic, including percentages and decimals;
Principles and practices of employee leadership including work planning, delegation, scheduling, and training;
Confidentiality as it applies to the human resources environment; and
Computer software used in personnel administration, including databases, spreadsheets and word processing.
Skill in:
Reading, understanding and applying complex rules, regulations and laws;
Understanding and implementing oral and written instructions;
Learning and retaining a substantial amount of factual material;
Communicating clearly and effectively, both orally and in writing;
Organizing, researching and maintaining office records;
Independently composing correspondence and other documents;
Collecting, compiling, comparing, and reconciling data; preparing reports and correspondence;
Performing arithmetical computations and basic statistical manipulations;
Interpreting and editing written materials;
Operating a variety of office equipment, including computers;
Using initiative and sound independent judgment within established guidelines;
Organizing and prioritizing work; meeting critical deadlines; following up on assignments;
Establishing and maintaining effective working relationships with those contacted in the course of the work; and
Leading the work of subordinate staff on a project or relief basis; training other staff in work procedures.
The Examination:
Applicants who qualify in terms of relevant work experience and education, that best fit the needs of the City, will be invited to participate in the examination process. The examination process may include a written examination weighted 100%. However, the City reserves the right to utilize alternative testing methods if deemed necessary. Candidates must receive a minimum passing score of 70%, as determined by the relative performance of all candidates in all portions of the examination. In the event of identical ratings, candidates’ names will be arranged in order of application date/time, and, if the same, then arranged alphabetically.
ALL APPLICATIONS AND SUPPLEMENTAL QUESTIONS MUST BE COMPLETED FULLY AND SUBMITTED ON AN OFFICIAL CITY OF STOCKTON APPLICATION FORM. (DO NOT STATE “REFER TO RESUME” ON YOUR APPLICATION OR SUPPLEMENTAL QUESTIONNAIRE.) INCOMPLETE APPLICATIONS AND SUPPLEMENTALS WILL BE REJECTED AND CANNOT BE REVISED AFTER SUBMITTAL ON OR BEFORE THE FINAL FILING DATE. POSTMARKS, FACSIMILES, AND PHOTOCOPIES OF THE CITY’S EMPLOYMENT APPLICATION WILL NOT BE ACCEPTED. RESUMES ARE WELCOMED BUT SHOULD BE SUBMITTED AS ADDITIONAL INFORMATION ONLY.
The information in this announcement concerning the terms and conditions of employment does not constitute either an express or implied contract, and these provisions are subject to change.
NOTE:
After on-line submittal, immediate notification will appear on your screen indicating your application has been received. Please print this notification as proof of filing.
Notification and correspondence will be sent via e-mail ONLY. NO PAPER notices will be mailed to applicants. It is the applicant’s responsibility to ensure a correct email address is provided and that correspondence is being received.
NeoGov.com: You will receive correspondence via the e-mail addressed you placed on your application. Please check your e-mail folders or accept e-mails ending with neogov.com
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