City of Union City Government Hiring for Purchasing Coordinator at Union City, GA Full Time

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Under minimal direction, performs senior professional level procurement, purchasing, and accounting duties in the City’s Finance Department
• Maintaining procurement system controls.
• Recording, reporting and analysis of requisitions, purchases, and capital assets; monitoring budgetary control for assigned areas of responsibility;
• Maintaining purchasing and accounting (AP) system controls;
• Prepare purchase orders and requisitions and manage components of the City’s financial software system and website;
• May provide lead direction or supervision to assigned staff; and, performs related duties as assigned.
• Assist in securing and validating of performance bid and payment bonds as required for public work contracts.
• Coordinating PO requisitions, requests for bids (RFB), requests for quotes (RFQ), requests for proposals (RFP), and allotted encumbrances, ordered line items budget, project budgets;
• Prepares requisitions and purchase orders, reports and analysis
• Conduct month end closeout process for procurement.
• Maintains current and accurate vendor and project contracts.
• May present RFPs to Mayor and Council Members at monthly Council Meetings.
• Generate and provide purchase order, requisition, and capital asset reports.
• Process invoices associated with purchase orders and projects.
• Review and manage concerns with contracts, requisitions and projects.
• Monitors daily P-Card balances; maintains schedules and reconciliation of expenditures and records all transactions.
• Monitors and maintains components of City website and E-Verify.
• Reconcile all P-Cards, invoices and payables associated with purchase orders, and make any necessary adjustments.
• Participates in the development and administration of the City’s budget.
• Maintains City’s CIP, including analysis, preparation and recording of all CIP transactions, inventory reconciliations and required reporting.
• Monitors, records and reports on payment activities; ensures that all scheduled payments are made.
• Track encumbrance purchase orders balances for all departments.
• Track and provide status of all construction projects.