City of Wilmington Hiring for Administrative Clerk I at Wilmington, DE Full Time

ADMINISTRATIVE CLERK I

Department: Licenses and Inspections

Salary: “G” $33,503 per year to $43,464 per year

Affiliation: AFSCME Local 1102

FLSA: Non-Exempt

Announcement #: 4059008

Posted: 10/12/2022 End: 11/2/2022 at 4:30pm

PRIMARY FUNCTION:

• This position provides moderately broad administrative support requiring detailed typing, record keeping, and data entry skills. This is clerical work involving the performance of responsible and varied duties and the making of independent work decisions. Work involves the performance of difficult clerical tasks, which normally include some advisory responsibilities. Work is performed within the framework of organizational rules; deviations from the established patterns are ordinarily cleared through superiors. Work of this nature will involve frequent contact with the general public, businesspersons, and various professional and private organizations. Results of work are routed to a superior who reviews the final product.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

• Creates correspondence and forms and/or types from copy, rough draft, or other documents.
• Prepares, issues, and mails (via interdepartmental, direct, certified, registered, or express) all department’s correspondence, forms, certificates, and alike.
• Sort incoming mail and puts in employees’ mail bin. Date stamps incomings documents and gives to appropriate staff person.
• Maintains daily, weekly, or monthly logs for tracking documents.
• Processes summons for violators of the City’s ordinances and building codes. Receives, organizes, distributes and files reports, inspections, and complaints for field supervisors.
• Ensures the above items are accurate, completed, and filed.
• Maintains radio communications with inspectors and performs related research.
• Coordinates meetings and inspections between inspectors and private and professional tradesmen, property owners, and organizations.
• Assist any member of the community, including all City departments, in obtaining department’s services.
• Enters data and generates complaint-tracking reports and prepares statistical information.
• Receives, processes, and disseminates informational messages, from either telephone calls and/or walk-ins, to appropriate staff.
• Performs related work as required.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Graduation from high school or GED supplemented by college course work in business, bookkeeping or clerical practices with considerable experience in office administration; or any equivalent combination of education and experience which provides the required knowledge, skills and abilities.
• Must pass a criminal background investigation in order to obtain DELJIS certification.
• Must be able to work overtime, if needed.
• Considerable knowledge and ability to operate CCS terminal (or current information system), Microsoft Suites applications, and database software, facsimile machines, copier, telephone system, and alike.
• Possess excellent bookkeeping, clerical, customer service, and filing skills.
• Ability to gain knowledge of related City codes and licenses and inspections procedures.
• Knowledge and experience in maintaining complex clerical records and prepare reports from various statistical and accounting information.
• Perform mathematical computations accurately and with reasonable speed. Type 30 words per minute.
• Communicate effectively both orally and in writing.
• Establish and maintain effective working relations with employees and the general public.

WORKING CONDITIONS:

• Normal office environment. Moderate noise level in the work environment.
• Frequently required to sit, talk, and listen; occasionally required to walk, use hands to finger, handle or feel objects, tools, or controls, and reach with hands and arms; specific vision abilities required by this job include close vision and the ability to adjust focus.
• Occasionally lift and/or move up to 25 pounds

OPEN COMPETITIVE

Apply on-line at: www.WilmingtonDE.gov

Must pass a criminal background investigation, pre-employment physical and drug test.

City residency required within six months of employment. Equal Opportunity Employer.

Job Type: Full-time

Pay: $33,503.00 – $43,464.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location