Clerk (Part-time) Government Job Dept-Community Services Full Time

This recruitment will remain open until a sufficient number of qualified applications have
been received and may close without notice.

 The City of La Habra is recruiting to fill the position of Part-time Clerk in any division of the Community Services Department. This is a part-time position working approximately 28 hours per week. Hours may vary between 8:00 a.m. and 8:00 p.m. Monday through Friday, with staff available to provide services for all hours of operations. Some weekends and after-hours work may be required. 

SUMMER HIRING JOB FAIR: Qualified candidates will be invited to participate in the examination process which will consist of an oral panel interview. The interview will take place at the Summer Hiring Job Fair which is scheduled for Saturday, April 15, 2023 from 9:00 a.m. – 1:00 p.m. and will take place at the Community Center, 101 W. La Habra Blvd., La Habra, CA 90631.

*Candidates may be offered year-round employment dependent upon availability and/or departmental programming needs. 

ABOUT THE CITY:

La Habra is located at Orange County’s northernmost corner; La Habra today is 7.3 square miles, with a population of nearly 62,000. A quiet bedroom community, it is conveniently located within an hour’s drive of many beaches, mountains, and desert recreation areas. The City is known for the Tamale Festival, Corn Festival, Citrus Fair, and the gem of La Habra, the Children’s Museum and Depot Theatre. 

ABOUT THE POSITION:

Under general supervision, the Part-time Clerk provides clerical support to the divisions of the Community Services Department; performs clerical duties including record keeping, typing, filing, making copies, computer data input; assists and directs the public in person and over the telephone; assists with recruitment of participants; and performs other duties as assigned. 

(Duties may include, but are not limited to the following):

• Performs general clerical duties. 
• Provides staff assistance on a variety of assignments. 
• Processes confidential information and documents. 
• Maintains files and records. 
• Answers office phone and directs calls or inquiries.
• Assists public over telephone. 
• Complete data entry.
• Creates and maintains division files.
• Sorts and distributes mail. 
• Performs other related duties as required.

QUALIFYING KNOWLEDGE, SKILLS, AND ABILITIES:  

Knowledge of:

• Personal computer, other standard office equipment and software applications used by assigned department. 
• Office practices, procedures, and equipment.
• Telephone etiquette and principles of effective public relations.
• English grammar, punctuation, and spelling.
• Effective record keeping applicable to the maintenance of a variety of administrative, personnel, payroll, statistical and financial records.

 Skill and Ability to:

• Read, write, and communicate clearly and effectively in person and over the phone. 
• Operate modern office equipment including computer equipment and applications, such as Microsoft Office, including Word, Excel, Access and PowerPoint. 
• Deal with and maintain confidential information.  
• Work with a diverse customer base. 
• Maintain, classify, and interpret a variety of information. 
• Work independently and proof own work. 
• Establish and maintain effective relationships with others. 
• Communicate effectively with the public and co-workers by providing excellent customer service to all those contacted in the course of performing job duties.

SPECIAL REQUIREMENT:  

Some weekend and after-hours work may be required. 

TRAINING AND EXPERIENCE: 

Experience and/or education providing the qualifying knowledge, skills, and abilities. Bilingual (English/Spanish) is desirable.  

CERTIFICATES OR LICENSES: 

Position requires a valid California Class C driver’s license.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

The physical demands are representative of those that must be met by an employee to successfully perform the function of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Hand-eye coordination is necessary to operate various pieces of office equipment. Specific vision abilities required by this job include vision and the ability to adjust focus. While performing the duties of this job, the employee is occasionally required to:

• Stand, walk, sit, stoop, kneel, crouch and crawl.
• Climb, balance, bend, twist and reach.
• Feel, talk and hear (normal range in normal office environment, corrected or uncorrected).
• Lift, carry, push/pull up to 25 pounds.
• Work under time pressures such as frequent “rush” jobs, urgent deadlines etc.
• Work under distractions such as telephone calls emails and other disturbances.
• Perform repetitive activities (calculating, keyboarding and writing).

WORK DEMANDS:

• Work is primarily performed in an office setting. 
• The employee is occasionally required to encounter unpleasant social situations (i.e. dealing with irate or disturbed individuals).

SPECIAL CONDITIONS

Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all La Habra city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. 

The City of La Habra is an Equal Opportunity employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status or disability.

INTERESTED IN APPLYING?

To be considered for this opportunity, please submit a City application online through the Human Resources Department webpage at www.governmentjobs.com/careers/lahabraca. Completed applications and resume will be accepted until the position is filled. This position may close at any time, so please apply immediately. Applications will be screened and those applicants deemed best qualified will be invited for an oral interview.  The final candidate must successfully complete a medical exam, drug screening, employment history verification, DMV check and will also be fingerprinted.

If any accommodation is needed during the interviewing process, please notify the Human Resources Department at least five days in advance of your scheduled appointment so that we may be able to provide a reasonable accommodation.

This bulletin is not a contract, neither expressed nor implied.  Any provision herein may be modified or revoked.